Artist/Crafter Exhibitor Application

 

 

EVENT DATES & TIMES:
Sat., Nov. 12th, 2022 (11am – 10pm)

LOCATION:
Boynton Beach Amphitheater
120 East Ocean Avenue
Boynton Beach, FL 33435

CART IN ONLY - you can not drive up to booth space

ARTIST/CRAFTER EXHIBITOR FEES: (Eco-Friendly Products recommended)
** 7% Florida Sales Tax will be added to booth fees at check-out**

$35 Application Fee (non-refundable) upon completion of online application
$150 Booth fee (does NOT include tent, table or chairs)

Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.

We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-Balance of booth fee in full upon acceptance into show

Artist / Crafter Exhibitor $150 + $10.50 sales tax = $160.50

10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee $280 + $19.60 sales tax = $299.60

Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.

**Must Be REGGAE Themed or Inspired**

Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.

During the show, all exhibits will be visited by a Reggae Fest representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of an exhibitor that is not in compliance with the Reggae Fest FL policies and requirements. Non-compliance may result in expulsion from the Reggae Fest FL or refusal of future event participation.

All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.

Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.

PARKING:
Parking is located at the City of Boynton Beach.


Booth Tear Down:
Packing up of booth supplies may begin at 10:00 pm on Saturday and must be completed no later than 11:00 pm. You must CART in/out everything. No vehicles on site. We suggest that you bring dollies and hand trucks to remove your booth valuables to remove any items at close of event.

Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.

Electricity:
Electricity is provided in certain locations of the event. You will be notified if you are in need of bringing a generator to where you are placed.. Extension cords must be taped down.

 

Insurance: All vendors are required to provide Liability Insurance 1 Mil/ 2 Mil - with additional insured as follows: City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 email to: info@festivalmanagementgroup.com

Security
You are responsible for all valuables, items, and prizes at your booth.

Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table, and chairs.

Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.

Staffing
Please make sure the people staffing your booth are familiar with Reggae Fest Booth Policies & Guidelines.

Cancellation Policy
No refunds for any fees paid. Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email with additional information when booth payment is due.

No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-274-4663), or email (nancy@festivalmanagementgroup.com) by 8:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.

*Dates and details subject to change*

SETUP DATE & TIME:
Friday, Nov. 11th 8:00am – 7:30pm (must be off property by 7:30pm)

DIRECTIONS:
I95 to Boynton Beach Blvd. (exit 57, SR 804) head east to NE 1st Street turn right, parking is on the right.

 

BOOTH HOURS:
Saturday, Nov. 12th (10:00am – 10:00pm) We open at 11:am

During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith 561-409-5966
We look forward to another great show with you!

The REGGAE FEST FL reserves the right to not accept any vendor for any reason.
EXHIBITOR RULES & REGULATIONS

Please read it carefully before submitting an application.
If you are unable to meet our criteria, please do not apply.

1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning August 8th, 2022.

2. No refunds

3. Animals are prohibited at the event.

4. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.

5. Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Participants may only exhibit work and/or product approved. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Products are recommended to be Eco-Friendly.

6. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.

7. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.

8. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.

9. Break down of booths must be completed and removed by 11:00 PM on Saturday. Any materials left behind will be confiscated.

10. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future show.

11. Electricity is provided in certain locations of the event. You will be notified if you are in need of bringing a generator to where you are placed.. Extension cords must be taped down.

12. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, the City of Boynton Beach listed as an additional insured and email to nancy@festivalmanagementgroup.com. No single use plastics permitted (This includes Styrofoam, plastic straws, plastic cups, plates and utensils.) No polystyrene, confetti or balloons

13. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.

14. Vendors are responsible for the collection, payment, and reporting of their own sales tax if applicable.

15. Participants must abide by, and displays must be in accordance with local fire regulations.

16. Private Security will provide security during the shows hours of operation.

17. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.

18. All communication regarding the show is sent via email through Constant Contact and Festival Management Group. Please do NOT opt out or you will NOT receive instructions for setup etc.

EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.

Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the REGGAE FEST FL again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the REGGAE FEST FL.

During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless the City of Boynton Beach, Delray Beach Arts, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.

VENDOR SETUP BEGINS at 8:00AM Friday, Nov. 4th. Complete setup by 7:30pm