Covechella Vendor Application for all local artisans and makers!!!

Covechella 2025 – Vendor Information & Application Details

We are expecting 3,000+ attendees this year—you do not want to miss this incredible event! 🎉

📢 Vendor Application Process:
1️⃣ Submit your application and wait for approval.
2️⃣ Once approved, you will receive confirmation and further event logistics details.
3️⃣ Booth spaces will be assigned by event management and communicated one week prior to the event.

🚨 Important:

• Your booth space is not reserved until your booth fee has been paid in full.
• Arrival and setup information will be sent out one week prior to the event.
• You must provide your own lights as it will get dark.
• Vendors must provide their own 10x10 tent.
• Electricity will NOT be provided.

🛍️ Who Should Apply?
This opportunity is for local makers, artists, crafters, and bakers looking to showcase their work to a high-energy, engaged audience.

🍔 Food Vendors & Food Trucks:
If you are a food vendor or food truck, please note all food vendor spots are already 95% full. Please submit this application to be considered. Payment will only be taken once approved. 

📩 For questions or local business sponsor inquiries, contact:
Joe@TrueHospitalityCreative.com

Looking forward to an amazing Covechella 2025! 🚀

By submitting this application and participating in Covechella 2025, I agree to abide by the following terms and conditions. I understand that this agreement is legally binding upon acceptance and payment of the vendor fee.

• All vendors must pay the assigned fee in full before their space is confirmed.
• No vendor will receive access to event grounds or pre-event communications without a paid invoice on file.
• Unpaid invoices = no entry to event grounds.

• Each vendor is allocated a 10’x10’ space and must provide their own tent, tables, and chairs.
• Vendor-branded tents are encouraged. A designated setup area will be assigned before arrival.
• Electricity and water will NOT be provided. Generators are not permitted unless pre-approved in writing by Covechella event management.
• Vendors are responsible for securing their tents with proper tent weights (no staking into the ground).

• Setup is from 10:00 AM - 12:00 PM. Drop-off is available in the 3rd Ave roundabout with designated vendor parking at Saint Ambrose School (vendors may park elsewhere if preferred).
• Vendors must remain open and active for the entire event duration (12:00 PM - 10:00 PM).
• Early departures are NOT permitted without prior approval from event management.
• All vendor staff must be 18 years or older.
• No vendor music or amplified sound is allowed. Live music will be provided as part of the event.

• Vendors are responsible for staffing, setup, and breakdown of their space.
• Vendors must leave their area in the same condition as they found it.
• Trash, empty boxes, and packaging must be properly disposed of. Failure to clean up may result in a $250 fine and exclusion from future events.
• All vendor spaces must remain neat, clean, and presentable at all times.

• Vendors are responsible for determining their own product quantities but should plan for a minimum of 1,500-2,000 guests.
• Vendors may distribute or sell their approved products but must comply with all relevant local health and safety regulations.

• Cove Brewery, Covechella event staff, and True Hospitality Creative will not be liable for any theft, injury, or damages that may occur during the event.
• Vendors assume full responsibility for any injury, damage, or loss that may occur during their participation.
• Vendors agree to release, waive, and discharge Cove Brewery, Covechella event organizers, True Hospitality Creative, their officers, employees, agents, and volunteers from any liability, claims, or losses associated with participating in the event.
• Vendors further agree to indemnify and hold harmless Covechella event organizers, Cove Brewery, and affiliates against any claims or expenses (including legal fees) arising from their participation.

• Covechella 2025 is a rain-or-shine event.
• No refunds or credit transfers will be issued for vendor cancellations.

• I acknowledge that completing this application does not guarantee vendor space. Space is only confirmed once payment is received.
• I authorize Covechella event organizers to photograph or record video footage of me and my booth during the event for promotional purposes.
• I authorize Covechella event organizers to send event-related information via email and SMS.
• A digital signature on this application constitutes a fully enforceable agreement to these terms once payment is received.