Exhibitors & Vendors

EXHIBITOR & MARKET VENDOR RULES & GUIDELINES

• Market Vendor Applications, non-refundable registration fee and any supporting documentation must be submitted by October 11, 2025. Salt River Fields are not responsible for applications that do not include the necessary documentation.
• Submission of an application does not guarantee acceptance for the event. Due to the limited space, vendor selection will be based online of business, completion of paperwork, and payment. In addition, SRF utilizes the North American Industry Classification System (NAICS) and as such, SRF reserves the right to limit the number of participating vendors in all lines of business. Any application fees submitted will be refunded to any vendor not approved.
• All vendors must hold a 2025 SRPMIC Business License if selling items at the event.
• Vendors may not sublet other vendors to participate in their areas without the approval of Salt River Fields.

 BOOTH REQUIREMENTS

• Exclusivity is NOT guaranteed to ANY participant.
• Booth space in NOT reserved until payment is received.
• Vendor locations are non-negotiable.
• Vendors are responsible for setup and teardown of all signage, tents, tables, and equipment (except furnishings by SRF). You may use only your assigned space.
• Vehicles are only allowed on the event site for setup prior to the event and for teardown after the event closes. You will be notified when it is safe to bring your vehicle onto the event site. All vendors will receive a confirmation letter regarding load-in and load-out times.
• Any vendor not staffing their booth for the duration of the event will be fined $75 and required to shut down for business.

 LOAD IN/LOAD OUT INFORMATION

• All vendors will receive the Vendor Guide at least 2 weeks before the event date.

 GENERAL

• All Spooktacular Hot Air Balloon Festival participants and their employees are expected to serve as a positive representation of the community and at no time should engage in any illegal activities.
• Any vendor found in violation of these rules can be fined and immediately removed from the festival.
• SRF, employees, related festival providers and participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury.
• SRF is grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Salt River Fields at Talking Stick.

 ACCEPTABLE PRODUCTS AND SERVICES FOR MARKET VENDORS INCLUDE:

• Non-Perishable, commercially packaged food items
• Artwork, Crafts, Jewelry, Clothing, Kitchen Utensils, Decor, Toys, Pet Products
• Professional Services

 PROHIBITED PRODUCTS & SERVICES INCLUDE:

• Unpackaged / perishable foods of any kind
• Beverages of any kind
• Weapons of any kind
• Any smoking or marijuana related product or services
• Gaming services or sportsbooks