Food/Desert Vendor Application

FOOD VENDOR RULES & GUIDELINES

• Food Vendor Applications and all supporting documentation must be submitted by October 11, 2025. Salt River Fields is not responsible for applications that do not include the necessary documentation.
• Submission of an application does not guarantee acceptance to the event. Due to the limited space, vendor selection will be based on menu, completion of paperwork, and payment. In addition, SRF utilizes the North American Industry Classification System (NAICS) and as such, SRF reserves the right to limit the number of participating Food Vendors in all lines of business (i.e. Shaved Ice, Fry Bread, etc.). Any application fees submitted will be refunded to any vendor not approved.
• All vendors must hold a 2025 SRPMIC business license or will not be allowed to participate.
• SPACE IS LIMITED / VENDORS WILL BE ACCEPTED ON A FIRST-COME BASIS.

MENU & BEVERAGES

• Menus can contain as many items as you would like.
• Food Vendor menus will be approved on a first come basis. All menus are subject to approval my Salt River Fields. Menu prices listed on application may not change before or anytime during the event.
• Beverages will be sold by Salt River Fields at bar locations throughout the event space. However, vendors can purchase water/ soda to resell at their booth at a predetermined price, set by Salt River Fields (typically $3 water/soda).

BOOTH REQUIREMENTS

• Vendors are responsible for setup and teardown of all signage, tents, tables, and equipment. You may use only your assigned space.
• Vehicles are only allowed on the event site for setup prior to the event and for teardown after the event closes. You will be notified when it is safe to bring your vehicle onto the event site. All vendors will receive a confirmation letter regarding load-in and load-out times.
• All tents, booths, and/or canopies must be made from fire retardant materials. Each food vendor must have an approve fire extinguisher (carbon dioxide or multi-purpose dry chemical & a minimum of 20 lbs.) in their booth.
• All food vendors are responsible for complying with all City of Scottsdale and State of Arizona guidelines for food service to the public.
• In an effort to protect your space and effectively maintain cleanliness of the event, any vendor found not staffing their booth, for an extended amount of time will be required to “close their booth” for the duration of the event. Vendors not adhering to this policy will be fined $300.

LOAD – IN / LOAD-OUT INFORMATION

• All vendors will receive the Vendor Guide at least 2 weeks before the event date.

GENERAL

• All Spooktacular Hot Air Balloon Festival participants and their employees are expected to serve as a positive representation of the community and at no time should engage in any illegal activities.
• Any vendor found in violation of these rules can be fined and immediately removed from the festival.
• SRF, employees, related festival providers and participating sponsors will NOT be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury.
• SRF is grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Salt River Fields at Talking Stick.