GENERAL APPLICATION INFORMATION:
PROCESS and IMPORTANT DATES:
Applications open April 9, 2025. Application window closes July 11, 2025. Applicants will be notified of their application status via Eventeny by August 1, 2025.
APPLICATION FEES:
Application fees are waived for non-profit participants.
Application statuses include: Acceptance, Rejection, Waitlisted.
ACCEPTANCE:
Accepted vendors will be notified via email through the Eventeny application platform. Please add Eventeny to your approved contacts so that you are sure to receive all notifications.
VENDOR BOOTH FEES:
$100 Vendor Booth Fee for non-profit participants. Non-profit booth will consist of a 10x10 white canopy tent provided by the City of Milton. This is the only size tent available for non-profit booth spaces. Tents will be set up by City of Milton selected rental vendor on Friday, October 4, 2024.(Please note, tent side walls and chairs will NOT be provided).
REJECTED APPLICATIONS:
Unfortunately, due to the festival footprint and limited space the city is unable to accept every non-profit organization that wishes to participate in Crabapple Festival. The city places a high value on its non-profit organizations and the work that the organization does to better the Milton community. Non-profit festival participation is limited to 10 applicants. If your non-profit organization is unable to secure a spot at the festival please reach out to us and discuss ways we can creatively work together now, or in the future. Thank you for your patience and understanding.
WEATHER:
This is an outdoor festival and will take place rain or shine. All exhibitors are expected to have their booths open during this time. Exhibitors should be prepared to protect their products in the event of inclement weather. If the weather turns severe, the City of Milton reserves the right to terminate early or cancel the event in the interest of public safety.
RULES/REGULATIONS/STANDARDS:
Prior acceptance to previous Crabapple Festivals does not guarantee acceptance to this year’s festival.
JURY PROCESS:
- Artists are chosen using a jury process.
- A jury of 5 to 7 individuals will review every application based on the information provided in the application, photos submitted, associated websites, social media accounts and reviews. The jury makes every effort to select each organization without bias, and is focused on providing a platform for the organization to reach the Milton community.
- Booth/tent sharing is not permitted.
- Each non-profit participant may only occupy one 10x10 booth/tent space. If you have a location preference for your booth please submit this along with your submitted application and your request will be considered. Booth space (location) assignments CANNOT be guaranteed.
- Exhibitors are responsible for providing tables, chairs, side panels. (Chairs and side walls are NOT provided).
- Electricity can be provided for an additional fee and must be requested at time of application in order to account for appropriate booth location.
- Apart from approved food vendors, individual generators will not permitted.
- Acceptance to the festival and a non-profit booth space includes parking for one vendor vehicle in designated vendor parking lot. Additional overflow parking will be available at locations nearby the festival and City of Milton will provide a shuttle service to these parking locations.
- Overnight security will be present on Friday, October 3 beginning at 6:00 p.m. for vendors choosing to set up their booths the night before the festival. This security will be provided by Milton PD. The Festival runs from 10:00 a.m. to 5:00 p.m. on Saturday, October 4th, rain or shine. No booth fees will be returned in the event of inclement weather.
- Your booth must be open from 10:00 a.m. to 5:00 p.m. Closure of your booth early or late opening late may result in exclusion from future festivals.
Booth Set-up:
- The grounds will be open to exhibitors to set-up 6:00 p.m. on Friday, October 3, 2025 until 10:00 p.m. and will reopen again for set up at 6:30 a.m. on Saturday, October 4, 2025.
- All booth set up must be complete by 8:30 am to allow time for City of Milton inspections prior to the start of the festival.
- All vendors are responsible for set up in the designated timeframe permitted on Friday evening or Saturday morning. Vendors will receive booth assignments, along with load-in and load-out instructions, via Eventeny in the weeks leading up to the festival.
- For load-in, please pull up to your assigned booth, unload your car completely and then move your car immediately to the designated vendor parking lot PRIOR to setting up your booth. Please note, vehicles MAY NOT be parked in front of your booth while setting up.
Booth Break-down:
- Exhibitors may not begin break down until end of event on Saturday, October 4 at 5:00 p.m.
- No vehicles are allowed on the grounds before 6:00 p.m. on Friday, October 4th for loading.
- Please make sure your booth is fully packed and all items are secured PRIOR to pulling your car up to load your vehicle. Please note, vehicles MAY NOT be parked in front of your booth while packing up.
APPLICATION REVIEW DETAILS:
- Average number of applications submitted each year: 200
- Average number of artists selected from the jury to participate in the event: 120
- How images are viewed by jurors: Computer monitor
- Number of jurors scoring applications: 5-7
- Am I allowed to observe the jury process? Jury process is closed.
- All applicants will be notified via the Eventeny platform.
- If you have any event specific questions please feel free to reach out via Eventeny.
Fire Marshal Requirements:
The City of Milton office of the Fire Marshal will be doing their inspection at 8:30am on Saturday. If a vendor/participant displays items or conducts activities that were not listed on the application, OR has misrepresented activities taking place in any way, the event organizers reserve the right to ask the vendor/participant to leave the event and forfeit fees. If your booth poses particular risk to attendees, festival planners reserve the right to require proper insurance documentation. Non-profit organizations wishing to sell for fundraising efforts at booth space at the festival must be in compliance with the Georgia Department of Revenue regulations as sited in the nonprofit fundraising bulletin attached.
HOLD HARMLESS:
By agreeing to be a community vendor at the 2025 Crabapple Fest, you assume all responsibility for, and risks and hazards of, participation in the rental activity planned by your group (“rental group”). In considerations of the City of Milton providing permission to use the space requested, you, and all members of your rental group, do hereby release the City of Milton, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants and agents (collectively the “releasees”), of any and all claims, demands and causes of action of whatever kind and nature, to include any and all bodily or personal injuries, damage to property, and any other damages or injuries, whether foreseen or unforeseen, resulting from or related to participation in the rental activity planned in the City of Milton. You and all members of your rental group also agree to defend, indemnify and hold harmless the releasees from all claims for bodily and personal injuries, damage to property, and the consequences thereof arising out of you or your rental group’s joint or several negligence or willful conduct, to include that of your agents, servants or workmen. The City of Milton will continue to monitor the progression of the COVID-19 pandemic, with citizens and participants’ health and safety a foremost priority. Given that, if there is a surge in cases or growing public concern, our Crabapple Fest plans could change – including possibly canceling the event altogether. Another scenario is that Crabapple Fest could continue with some modifications for the safety of all involved. Whatever the route taken, the City will adhere to guidelines from the CDC and Georgia Department of Public Health. We will also examine trends and statistics related to COVID-19 and notify vendors, service providers and the community if any changes are to be made.
