The LAGOONFEST reserves the right to not accept any exhibitor for any reason.
FOOD VENDOR RULES & REGULATIONS
The following information applies to LagoonFest. Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
RULES OF PARTICIPATION
As a Food Vendor, I/we agree to the following:
1. All menu items must be approved. You will be asked to remove any unapproved product.
2. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)
3. There will be no access to water or electricity. If you need water you are required to supply it yourself
4. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted.
5. You must return your space to its original condition. Please be considerate of your neighbors and do not encroach on their space.
6. All food vendors are responsible to remove their own trash and recycling in specified Roll Over Containers provided. Please do not discard any “back of the house” items in event garbage cans distributed around event. This applies specifically to all back of house trash, food, cans etc.
7. You must obtain all permits and licenses required by the City of West Palm Beach, Palm Beach County, and the State of Florida
8. You must provide a Certificate of Liability Insurance ($1,000,000 / $2,000,000) and list the City of West Palm Beach, 401 Clematis Street, West Palm Beach, FL 33401 as additional insured. Please email to TEAMFMG@festivalmanagementgroup.com.
9. You must collect and pay all sales taxes due to the State of Florida.
10. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.
EXHIBITOR RULES & REGULATIONS
Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
1. The application fee is charged upon submission of application and is NON-REFUNDABLE. Booth fees are due in full upon acceptance of invitation to show and are NON-REFUNDABLE.
2. NO REFUNDS!!!
3. Animals are discouraged at the event, unless part of your display / activity.
4. No Medical Marijuana booths allowed.
5. Vendor placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
6. Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Participants may only exhibit work and/or product approved prior to the event. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Products are recommended to be Eco-Friendly.
7. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
10. Break down of booths must be completed and removed by 4:00 PM on Saturday. Any materials left behind will be confiscated.
11. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show will not be allowed to return to a future show.
12. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
13. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate $1,000,000 / $2,000,000 with the City of West Palm Beach, 401 Clematis Street, West Palm Beach, FL 33401, listed as an additional insured. Please email to teamFMG@festivalmanagementgroup.com. No single-use plastic items permitted (This includes Styrofoam, Straws, plastic cups, plates and utensils.)
14. Exhibitors will not cause any noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
15. Exhibitors are responsible for the collection, payment, and reporting of their own sales tax if applicable.
16. Participants must abide by, and displays must be in accordance with local fire regulations.
17. Private Security will provide security during the shows hours of operation.
18. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You will not be able to setup if not properly weighted.
19. All communication regarding the show is sent via email through Constant Contact and Festival Management Group. Please do NOT opt out or you will NOT receive instructions for setup etc.
EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any exhibitor observed not following the rules may be immediately dismissed and will not be allowed to participate in the LAGOONFEST again. Reasons for expulsion from the show are not limited to these violations and any artist or exhibitor may be put on probation or excluded at the discretion of the LAGOONFEST. During the term of this agreement, the exhibitor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of exhibitors operation. Exhibitor hereby expressly agrees to hold harmless the City of West Palm Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of exhibitor or its officers, agents or employees. EXHIBITOR SETUP BEGINS at 6:30am Saturday, Nov. 1st. All vehicles must be removed from the site by 8:00am.
