Application deadline has passed
Application

Non-Profit Exhibitor

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Deadline: Jan 10, 2022 12:00 am (GMT-05:00) Eastern Time (US & Canada)
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Affair of the Arts 2nd Annual
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Date: Jan 14, 2022 10:00 am - Jan 16, 2022 5:00 pm (EST)
place
Boynton Beach, Florida
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$490.00 - $940.00

About the application

THINGS YOU NEED TO KNOW EVENT DATES & TIMES: Fri., Jan 14, 2022 (10am – 5pm) Sat., Jan 15, 2022 (10am – 5pm) Sun., Jan 16, 2022 (10am – 5pm) LOCATION: Boynton Beach Mall (north parking lot), 801 N. Congress Avenue, Boynton Beach, FL 33426 APPLICATION & BOOTH SPACE FEES: $35 Application Fee (non-refundable) upon completion of online application EXHIBITOR BOOTH FEES: Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance. We ask for a payment plan as follows: -Non-refundable application fee upon completion of online application. -Balance of booth fee in full upon acceptance into show beginning October 16th, 2021. Business Non-Profit $450.00 10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee $280.00 Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths. Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form. During the show, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. No Screwing / pounding stakes into Ground. Weights only Balances Due: Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in. PARKING: We have designated parking for exhibitors or sponsors. Free parking is available onsite in designated area. We also have space for LARGE TRUCKS, TRAILERS AND RV’S. Booth Tear Down: Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event. Items to Bring: Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors. Electricity: NO ELECTRICITY is provided. Security You are responsible for all valuables, items, and prizes at your booth. AFFAIR OF THE ARTS employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth. Equipment Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs. Sales Tax: Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event. Staffing Please make sure the people staffing your booth are familiar with AFFAIR OF THE ARTS Booth Policies & Guidelines. Cancellation Policy No refunds for any fees paid. Application fee taken immediately upon application received. Once Committee approves you for the show, you will receive an acceptance email. When that occurs payment for booth fee will begin October 16th, 2021. No Refunds. No Show Policy Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund. *Dates and details subject to change* SETUP DATE & TIME: Thursday 13th, 2022 (8:00am – 7:00pm) DIRECTIONS: I95 to Boynton Beach Blvd. Head west to Old Boynton Road and turn right. Continue to Congress Avenue. Make a right on Congress Avenue, then left into Boynton Beach Mall and follow signs to parking on north side of mall. BOOTH HOURS: Friday January 14th, 2022 (10:00 am – 6:00 pm) Saturday January 15th, 2022 (10:00 am – 6:00 pm) Sunday January 16th, 2022 (10:00 am – 5:00 pm) During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966. We look forward to another great show with you!

About the event

ART * CRAFTS * CULTURE * FOOD After a successful initial show at the Boynton Beach Mall, we are proud to announce the 2nd Annual Affair of the Arts show on January 14-16, 2022. The Affair of the Arts is a three-day arts & crafts show held at the north end of the Boynton Beach Mall. With over 300 vendors, the Affair provides attendees an opportunity to shop the best artists and crafters from around the country as they descend on South Florida for the winter season. The inaugural Affair of the Arts was named Best Live Event of the Year and we anticipate that this year’s Affair will continue the tradition of excellence! The best part is that the Affair is free attendance with plenty of free parking too! Located close to Interstate 95, the Boynton Beach mall is centrally located in Palm Beach County. Bring your appetites too! We will be featuring food, beer and wine to make strolling in the sunshine more enjoyable.
FMG
FMG
Contact Organizer
FMG
FMG
Contact Organizer

Terms & Conditions

The AFFAIR OF THE ARTS reserves the right to not accept any vendor for any reason. EXHIBITOR RULES & REGULATIONS Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning October 16th 2021. 2. No refunds 3. All work must be original and of exhibitor’s own crafting. Buy/Sell products are permitted but are placed in the Business Section of event. A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the AFFAIR OF THE ARTS for items that are not typically an art form or craft. 4. Animals are prohibited at the event. 5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 6. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work. 7. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. 9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 10. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 11. Participation is required all three days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows. 12. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down. 13. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with Festival Management Group and the City of Boynton Beach listed as an additional insured and email to info@festivalmanagementgroup.com. 14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 15. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 16. Exhibitors must abide by, and displays must be in accordance with local fire regulations. 17. Boynton Beach Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk. 18. You must use 40 lb weights (weights only) on each leg to anchor your booths down. No Screwing into pavement or staking. Weights only. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the AFFAIR OF THE ARTS again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Affair of the Arts. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Festival Management Group, City of Boynton Beach, , its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees. VENDOR SET UP BEGINS at 8:00am Thursday, Jan.13, 2022 . All vehicles must be removed from the site by 7:00 pm. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the AFFAIR OF THE ARTS again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Affair of the Arts. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Festival Management Group, City of Boynton Beach, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.

Related files

Vendor Liability Insurance Program.pdf
2022 Affair of the Arts Site Plan - Vendor Map.pdf
2022 AOTA Vendor Sales Tax Form.pdf
AOTA VENDOR SETUP LETTER.pdf

Prices

Application fees $40.00 Non-refundable There is a $40 non-refundable application fee which is automatically charged upon completion of application.
10x10 Booth Space $450.00 Non-refundable Single booth space is 10 feet wide and 10 feet deep.
10x20 Booth Space $900.00 Non-refundable 2 booth spaces (10x20) 10 feet deep and 20 feet wide
Tent Rental 10x10 (in addition to booth) $280.00 Non-refundable Tent Rental includes: Setup/Teardown, Weights, Sides, Lights, 1 - 8 ft table and 2 chairs
Tent Rental 10x20 (in addition to 10x20 booth rental) $560.00 Non-refundable 10x20 Tent Rental includes setup/tear down, weights, sides, lights, 2 8 ft tables and 4 chairs (in addition to booth space)

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Additional Email Address
  • Cell Phone #
  • Onsite Contact of person at show working booth (if different than above)
  • Onsite Contact of person at show working booth Cell Phone # (if different than above)
  • Onsite Contact of person at show working booth Email Address (if different than above)
  • Have you been in the show before?
  • Do you know your booth number? If so, enter here
  • What are the products you sell (be specific)
  • Do you require a tent rental package
  • Do you have a general liability policy? The City of Delray Beach requires ALL exhibitors to provide Commercial General Liability $1,000,000 General Aggregate $2,000.000
  • I understand the following: Non-refundable application fee upon completion of online application. -If a returning exhibitor, and requesting same location as in prior years, PAYMENT IN FULL will be required upon approval of application to secure location. -All other exhibitors will be required to pay 50% deposit of booth fee upon acceptance into the show. Final balance due will be required by Jan 1, 2022. -NO REFUNDS will be extended after March 1st, 2022.
  • LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

  • Minimum pictures required: 4
Non-Profit Exhibitor
Non-Profit Exhibitor
Affair of the Arts 2nd Annual
Application deadline has passed