Vendor & Artist Application

Vendor and artists, welcome to West Tennessee Comic Con! WTCC 2025 will be our first 2 DAY CON! It will take place on Saturday, September 13, & Sunday, September 14, 2025, at the Carl Perkins Civic Center.

Browse through our application and let us know if you have any questions. This is an electronic agreement and by submitting this application, you are validating and approving this agreement electronically.

Venue Policies

• Vendors are not to deface any venue materials permanently.
• Sales or distribution of adult-themed material are strictly prohibited, and West Tennessee Comic Con (WTCC) has the authority to judge the appropriateness of all displays.
• The sale or display of weapons and other questionable materials is forbidden.
  

West Tennessee Comic Con 2025 Vendor Contract

• Contract: This form acts as a written contract between West Tennessee Comic Con (WTCC) and the applicant. 
• Changes to Agreement: WTCC reserves the right to make changes to this agreement if necessary.
• Vendors: Once contract has been approved and payment received, WTCC agrees to provide vendor with a 6' table for artist booths, an 8' table for inline booths, two 8' tables for corner booths, and any purchased add-ons.
• Attending Requirements: Vendors are required to attend both days of the convention and must have booth staffed at all times during convention hours. Breakdown is no earlier than 5 PM on Sunday, September 14, 2025. Vendors agree to vacate the convention premises on Sunday, September 14, 2025, by 8 PM.
• Promotion: WTCC will actively promote the event but does not guarantee a specific attendance count.
• Contract Applications: We reserve the right to deny vendors to ensure a broad representation of products.
• Saving Spaces: Booth spaces will not be saved until vendor has paid in full. 
• Refunds: We are not offering refunds.
• Weather: This is a rain or shine event (event is indoors).
• Copyrighted Material and AI: WTCC does not allow bootleg products or AI-generated art. All reproduction products must be clearly marked. WTCC reserves the right to determine what is an acceptable product.
• Offensive Material: WTCC is a family-friendly event and reserves the right to judge and potentially eject vendors for displaying inappropriate or offensive materials.
• Prohibited Activities: Activities like smoking, selling unpackaged food, or possessing alcohol are not allowed in the exhibit hall.
• Compliance with Laws: Vendors must follow all local, state, and federal laws, especially concerning sales and taxes.
• Behavior: Vendors must follow general convention attendee rules during off-hours.
• Setup and Decoration: Vendors must ensure all materials and decorations adhere to venue policies.
• Security: WTCC will provide after-hours security. WTCC is not responsible for any loss or damage to vendor materials, goods, samples, or other property that may occur.
• Insurance: It is the responsibility of the vendors to have their insurance coverage.
• Liabilities: Vendors will hold WTCC and the convention location harmless for any personal injury or damage to goods that may occur.
• Abandonment: If a vendor has not checked in thirty minutes prior to the time doors open for attendees, their booth will be considered abandoned and will be sold to another vendor.
• Violation: Violators of the terms & conditions of this agreement will be asked to cease operating their booth and forfeit fee payment. Participation in future events run by Bell Premier Events may also be denied.