Clans/Society Registration

APPLICATION DEADLINE: All vendor applications are due by May 1, 2025.

APPROVAL NOTIFICATION DEADLINE: All approvals will be notified through email by May 3 2025.

PAYMENT DEADLINE:  ONCE APPROVED, payment in full is due by May 1, 2025. You must pay the full amount for your booth rental by the deadline to participate.  If you have not paid the full amount by the deadline, you will be removed from the vendor list and replaced with someone from the vendor waiting list. 

WAITING LIST: There is a vendor waiting list.  If you are not approved immediately and would like to be put on the waiting list. We are happy to do that.  You MUST be able to pay, in full, for your booth and come on short notice. 

CANCELLATIONS: Cancellations, if made after the deadline, will not receive a refund.

RULES FOR PARTICIPATION:

Every vendor must provide a description of the product(s) they intend to sell. If a product description is not provided, you will not be approved.

We strive to provide our visitors with a "Scottish/Irish/Celtic" experience. We require that all vendors offer some Scottish/Celtic themed merchandise in their booths. It is not required that ALL stock is Scottish/Celtic themed. 

 It would be a bonus if you can offer a "Festival Special" that has a Celtic theme. Vendors who provide significant offerings of Scottish/Irish/Celtic themed products will receive preference over those who don't.

Set-Up is on FRIDAY May 9th after 12pm til 7pm and/or Saturday May 10 from 630am til 830am. All vehicles must be removed from the field by 830am.  Gates open to the public at 9am. No exceptions unless approved by Vendor Coordinator.

You are responsible for bringing your own tent, table, chairs etc. 

You are responsible for your own setup and tear down. Please have enough workers to facilitate a quick setup and tear down.

Electricity may be provided on a VERY limited basis. Self-provided generators are preferred and must be preapproved with the Vendor Coordinator and must be quiet enough as to not interfere with neighboring vendors or nearby music/competition areas.

There will be no parking available on the festival field. Vendors will be required to park in the designated parking lots.

When unloading and loading your vehicle on the festival grounds, please drive cautiously and do not damage landscaping, grass, or other venue property. 

Once the festival has opened to the public, and the parking lot is filled with pedestrian traffic, vehicles will NOT be allowed in or out without special permission AND festival staff escort. Check with the main gate to coordinate an escort.

Because of Health Dept. regulations, you may not sell food at your tent without a Health Permit. Even with a health permit, if you plan on offering anything more than a sample of your food product, you must also apply as a food vendor.

You are not allowed to bring any ALCOHOL in or out of the festival grounds. 

Please drink responsibly.

You may not leave your children (under age 13) unattended at your tent.

You can leave your tent up overnight at the venue on Friday night.

Please take with you anything of high value or anything that cannot be replaced. Texas Scots Shoppe/Nacogdoches Scottish Games is not responsible for any lost, stolen or damaged items.

The venue does allow for overnight RV parking. Please contact and pay through Nacogdoches Expo Center for all information regarding camping. Electricity & water is available but NO dumping. Camp at your own risk. 

The festival closes on Saturday, May 10th, 2025 at 6pm. You may begin to tear down at that time. NO vehicles will be allowed on the festival grounds until 6:30pm to allow pedestrian traffic to clear the park. Please - NO Early tear-down 

Please make sure all trash is removed from your booth and placed in the trash receptacles. All boxes MUST be broken down before placed in the dumpsters or they will fill to capacity too quickly. 

THIS IS A RAIN OR SHINE EVENT. FEES WILL NOT BE REFUNDED DUE TO BAD WEATHER.

By clicking on the submit button you agree to : 
Terms & Conditions
HOLD HARMLESS AGREEMENT: By clicking submit you agree:
the Individual/Organization named in this form hereby agrees for itself, its successors, and assignees to indemnify and hold harmless the Nacogdoches Scottish Highland Games/ Texas Scots Shoppe and the Nacogdoches Exposition & Civic Center from all claims, lawsuits or any other action for personal injuries, including death, and damages to property, real or personal, caused by your individual/organization, and/or acts or omissions of NSHG/TSS and Nac Expo Center, arising out of your individual/organization's involvement in the Nacogdoches Scottish Highland Games, and from all judgments and costs incurred in relation to said claims and lawsuits, and from all expenses incurred in defending said claims or lawsuits. The individual/clan/ society/organization named herein hereby releases NSHG/TSS, Nac Expo Center, all Sponsors and Officials, including their agents and employees, from liability, from any claim it might otherwise have for participating in the Nacogdoches Scottish Highland Games, including, but not limited to, any claim for personal injury or physical impairment or other claim of any type, arising out of participation or involvement in this event. The individual/organization named herein also agrees to indemnify and hold harmless those released above from any such claims, damages, losses, and expenses, including attorney's fees and all court costs.