APPLICATION DEADLINE: All vendor applications are due by May 1, 2025.
APPROVAL NOTIFICATION DEADLINE: All approvals will be notified through email on or before May 3, 2025.
PAYMENT DEADLINE: ONCE APPROVED, payment in full is due by May 1, 2025. You must pay the full amount for your booth rental by the deadline to participate. If you have not paid the full amount by the deadline, you will be removed from the vendor list and replaced with someone from the vendor waiting list.
WAITING LIST: There is a vendor waiting list. If you are not approved immediately and would like to be put on the waiting list. We are happy to do that. You MUST be able to pay, in full, for your booth and come on short notice.
CANCELLATIONS: Cancellations, if made after the deadline, will not receive a refund.
RULES FOR PARTICIPATION:
Every vendor must provide a description of the product(s) they intend to sell. If a product description is not provided, you will not be approved.
We strive to provide our visitors with a "Scottish/Irish/Celtic" experience. We require that all vendors offer some Scottish/Celtic themed merchandise in their booths. It is not required that ALL stock is Scottish/Celtic themed.
It would be a bonus if you can offer a "Festival Special" that has a Celtic theme. Vendors who provide significant offerings of Scottish/Irish/Celtic themed products will receive preference over those who don't.
Set-Up is on FRIDAY after 12pm til 7pm, and early morning Saturday May10 6:30 am - 8;30am - Gates open to the public at 9am. Please have all vehicles removed from the field by 830am. No exceptions unless approved by Vendor Coordinator.
You are responsible for bringing your own tent, table, chairs etc.
You are responsible for your own setup and tear down. Please have enough workers to facilitate a quick setup and tear down.
Electricity may be provided on a VERY limited basis. Self-provided generators are preferred and must be preapproved with the Vendor Coordinator and must be quiet enough as to not interfere with neighboring vendors or nearby music/competition areas.
There will be no parking available on the festival field. Vendors will be required to park in the designated parking lots.
When unloading and loading your vehicle on the festival grounds, please drive cautiously and do not damage landscaping, grass, or other venue property.
Once the festival has opened to the public, and the parking lot is filled with pedestrian traffic, vehicles will NOT be allowed in or out without special permission AND festival staff escort. Check with the main gate to coordinate an escort.
Because of Health Dept. regulations, you may not sell food at your tent without a Health Permit. Even with a health permit, if you plan on offering anything more than a sample of your food product, you must also apply as a food vendor.
You are not allowed to bring any ALCOHOL in or out of the festival grounds.
Please drink responsibly.
You may not leave your children (under age 13) unattended at your tent.
You can leave your tent up overnight at the venue on Friday night.
Please take with you anything of high value or anything that cannot be replaced. Texas Scots Shoppe/Nacogdoches Scottish Highland Games is not responsible for any lost, stolen or damaged items.
The venue does allow for overnight RV parking. Please contact and pay through Nacogdoches Expo Center for all information regarding camping. Electricity & water is available but NO dumping. Camp at your own risk.
The festival closes on Saturday, May 10th, 2025 at 6pm. You may begin to tear down at that time. NO vehicles will be allowed on the festival grounds until 6:30pm to allow pedestrian traffic to clear the park. Please - NO Early tear-down
Please make sure all trash is removed from your booth and placed in the trash receptacles.
THIS IS A RAIN OR SHINE EVENT. FEES WILL NOT BE REFUNDED DUE TO BAD WEATHER.
*VENDOR BOOTH SPACES ARE PRICED AS FOLLOWS:
FOOD VENDOR SPACE – $100
All food vendors must comply with health and safety laws, standards and regulations as defined by the Nacogdoches County Health Department. For more information and permit details, please visit the Nac County Health Dept.
GENERAL RETAIL VENDOR 12' X 12' SPACE - $75 .
ADDITIONAL 12' X 12' RETAIL BOOTH SPACE (UP TO 4 SPACES)
Limit five (3) additional spaces - $50 each.
NON-PROFIT VENDORS AND EXHIBITORS:
NON-PROFIT VENDORS are defined as a vendor who is selling products or offering services or is raising money, in some way, for a different organization or entity and not profiting themselves off the goods or services provided.
NON-PROFIT EXHIBITORS do not sell or solicit anything from festival attendees.
NON-PROFIT VENDOR SPACE (limited spaces available) -
Limited to one (1) 12' x 12' space each - $25
NON-PROFIT EXHIBITOR SPACE (limited spaces available)-
Limited to one (1) 12' x 12' space each - FREE
Non-profit organizations may sell merchandise, event or raffle tickets or ready-to-eat pre-packaged food which results in 100% of the proceeds benefiting the non-profit organization. This includes selling tickets to a future event, selling chances on a prize drawing or any similar fundraising activity. Activities of all nonprofit organizations must be approved in advance.
Non-profit organizations are allowed to give away free festival-related items (such as balloons) or offer free activities (such as make-and-take craft projects).
Activities of all non-profit organizations must be approved in advance.
Non-profit organizations may display posters or literature and may have flyers, etc. to hand out at their booth. *** Distribution of materials is restricted to your booth space.
PAYMENT:
Vendors fees must be paid online
AGAIN - THIS IS A RAIN OR SHINE EVENT. FEES WILL NOT BE REFUNDED DUE TO BAD WEATHER.
