Event Partners
About the application
At Whidbey Ren Faire we believe that there is strength in numbers, and that sharing brings about joy. This application is specifically for other renaissance faires, fantasy festivals, or events in our area that we know our fanbase will love! Our patrons stand to benefit from learning about more events that they may be interested in, and you do as well! If you are another faire or local event, we welcome you to apply. Availability is limited and spaces are limited to 10'x10' unless you provide an approved attraction or activity for our fairgoers. Additional booth space must be approved by the board in advance. Sales at these booths are not allowed, although donations to your cause/organization are authorized. Approval applies to this event only.
About the event
Terms & Conditions
This application closes May 1, 2025. We will be reviewing these applications for relevance to our patrons. The number of applicants we accept will be based upon space remaining at the venue. All participants must decorate their booths to be on theme (renaissance, medieval, or fantasy) and be in costume during event hours at all times.
Event Partner opportunities are reserved for those who merely want to advertise their products or services within our faire. If you plan to sell products or services (not by donation only) then you will need to apply as a vendor. If you represent a federal government or civic service department, you are welcome to apply as a sponsor, volunteers, or as a vendor if you have wares to sell.
Prices
| Application fees | $75.00 | Non-refundable | Our event partners get receive 50% off of a typical vendor booth at Whidbey Ren Faire 2025, for the low price of $75. This is not a sponsorship; you are responsible for all marketing of your own event. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Provide a brief description of your event.
- UBI Number
- Please upload a copy of your business license.
- What are the date(s) of your event? List all weekends or dates of operation, if applicable.
- What do you want to provide to our patrons at Whidbey Ren Faire?
- Event partners may only collect donations for products or services rendered at the faire. Do you understand and agree that you will not charge patrons for your services/products?
- Show us a picture of your set up.
- If you require more space, please provide a blueprint of your layout requested with clearly labeled and legible dimensions and explain what it will be used for.
- If you are selected as a partner, our expectation is that you will do all you can to support WRF25 and the organization to achieve the most visibility for both of our organizations. This kind of support looks like the following but is not limited to: liking and sharing our posts on social media to your personal audiences and groups you belong to, sending invitations to your audience, forwarding relevant emails from WRF to those who may have a vested interest in supporting our event, sharing our flyers in appropriate locations, and word of mouth. Do you understand and agree to these marketing strategies and efforts?
Picture requirements
- Minimum pictures required: 0
