DESSERT VENDOR APPLICATION

THIS APPLICATION IS FOR DESSERT VENDORS & SPECIALTY N/A BEVERAGE VENDORS ONLY.  PLEASE READ MENU REQUIREMENTS BEFORE PROCEEDING.

Welcome to the 2025 Taco Fest! Please read through the the following information and let us know if you have any questions prior to submitting. 

This is a 2 day event and all Dessert/Beverage Vendors are required to participate throughout the duration of the event on both days.

MENU REQUIREMENTS (IMPORTANT!)

All vendors keep 100% of their sales and are responsible for providing and managing their own POS. There are 3 categories to choose from, depending on what items you would like to sell.

OPTION 1:

DESSERTS ONLY VENDOR 

$850 BASE FEE

ACCEPTED MENU ITEMS:

-Ice Cream / Gelato - 1 AVAILABLE
-Shaved Ice / Sno Cones (THIS CATEGORY IS NOW FULL)

-Popsicles - 1 AVAILABLE
-Churros - 1 AVAILABLE
-Fresh / Frozen Fruit Desserts - FULL

-Smoothies & Milkshakes  - FULL
-Baked Goods (Cupcakes, Cakes, Cookies, Pies) - FULL

*NO BEVERAGE SALES OF ANY KIND

OPTION 2: FULL / NO LONGER ACCEPTING APPLICATIONS FOR THESE CATEGORIES

SPECIALTY BEVERAGE VENDOR

(NON-ALCOHOLIC SPECIALTY BEVERAGE SALES ONLY)

$1,250 BASE FEE

ACCEPTED MENU ITEMS:

-Fresh Lemonade - FULL

-Other Fresh Juices - FULL

-Agua Frescas - FULL 

-Horchata- FULL

-Coffee Drinks - FULL

-Tea Drinks - FULL

*NO FOOD SALES FOR THIS CATEGORY

*NO SODA, WATER OR ENERGY DRINK SALES

*NO BOTTLED OR CANNED BEVERAGES

OPTION 3: -  FULL / NO LONGER ACCEPTIN APPLICATIONS FOR THESE CATEGORIES

SPECIALTY BEVERAGE & DESSERT VENDOR

$1,500 BASE FEE

ACCEPTED MENU ITEMS:

-Ice Cream / Gelato
-Shaved Ice / Sno Cones 
-Churros / Funnel Cakes
-Fresh / Frozen Fruit Desserts

-Smoothies & Milkshakes ok
-Baked Goods (Cupcakes, Cakes, Cookies, Pies)

AND

-Lemonade & Fresh Juices

-Agua Frescas 

-Coffee & Tea Drinks

*NO SODA, WATER OR ENERGY DRINK SALES

*NO BOTTLED OR CANNED BEVERAGES

​

SALES

-Vendors keep 100% of their sales and are responsible for providing and managing their own POS. 

This is an electronic agreement and by submitting this form, you are agreeing to all event protocols and requirements outlined in this application.

IF YOUR APPLICATION IS APPROVED, YOU WILL BE CHARGED FOR THE VENDOR FEE IN FULL.

THIS FEE IS NON-REFUNDABLE.

*IF YOUR CARD DECLINES, YOU WILL RECEIVE A MESSAGE AND BE PLACED ON A WAITING LIST. YOU MUST RESPOND TO WITHIN 2 WEEKS TO GET THE PAYMENT TAKEN CARE OF, OTHERWISE, YOUR APPLICATION WILL BE DELETED COMPLETELY. 

REQUIRED LICENSING & INSURANCE

*Due 30 days prior to the event

All vendors are required to obtain the following licenses from Salt River Pima Maricopa Indian Community to operate at this venue.  

SRPMIC TEMPORARY BUSINESS LICENSE

The cost is $25 for the event. Copy and paste this link into your browser to apply. 
https://businesslicense.srpmic-nsn.gov/LicenseTax/gateway?scrn=newStartEvent&csrftoken=9Q28-TK3K-Q22L-NL97-0KHB-RJ1Q-E9HX-5JLO

SRPMIC TEMPORARY HEALTH PERMIT  

See attached permit application.

For questions regarding permits/requirements please contact SRPMIC (contact listed on application attached).

FIRE CODE Food trucks / food trailers must be compliant with current Salt River Pima Community fire code requirements. Please contact the SRPMIC fire department directly for further information: 602-262-6771.  

INSURANCE

All vendors will be required to provide a certificate of insurance with the specific requirements specified by the festival and venue.  Please send the attached document stating insurance requirements and the business addresses below to your insurer. The following businesses must be listed on the insurance certificate as additionally insured:

Salt River Fields 7555 N. Pima Rd Scottsdale AZ 85258 

&

PHX Fest, LLC  829 N 1st Ave, Phoenix, AZ 85003

TERMS & CONDITIONS

VENDOR ACCEPTANCE

Vendor Applications and fees must be submitted by August 1st (or while supply lasts). By submitting this application, you agree to obtain licensing from SRPMIC and submit the insurance certificate as outlined by September 20, 2025 in order to participate. If the required licensing and insurance documents are not received by the due date, the festival reserves the right to cancel vendor participation.

Fees will not be refunded to vendors who are cancelled for non-compliance. 

Submission of an application does not guarantee acceptance into the event. Due to the limited space, vendor selection will be based on products/services, completion of paperwork, and payment in full.Taco Fest reserves the right to limit the number of vendors in all categories.Vendors may not share a booth with another business, unless pre-approved. Exclusivity is not guaranteed to any vendor.

All vendors collecting payment for products or services at the event must have the required health and business licensing from SRPMIC (information provided).​​

BOOTH REQUIREMENTS

Space is not reserved until application is processed and payment is received.
Locations for each vendor are strategically assigned by festival staff. Vendor locations are non-negotiable.
Vendors are responsible for setup and teardown of all signage, tents, tables, equipment and trash.
Vendors may use only their assigned space.
All vendors will receive a confirmation letter regarding loadâ€in/out times.Vendors must supply all their own equipment and staffing as needed to operate at the festival. This includes tents, tables, chairs, POS equipment, cooking equipment and staffing. 
In an eff­ort to protect your space and maintain cleanliness of the event, any vendor not staffing their booth for the duration of the event or leaving items/trash behind will be subject to a fee up to $300. ​

GENERAL REQUIREMENTS, RELEASE OF LIABILITY & DISCLAIMERS

Participants and their employees are expected to serve as a positive representation of the festival and at no time should engage in any illegal activities. Any vendor found in violation of these rules can be fined and immediately removed from the festival.
PHX Fest and Salt River Fields employees, related festival providers, contractors and participating sponsors will not be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury. PHX Fest and Salt River Fields are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. This event will be photographed and/or videotaped. By participating in this event, you hereby consent to the use of your likeness or image in photographs or videos for future promotional consideration by PHX Fest, Salt River Fields, and Festival Sponsors. 

This is an electronic agreement and by submitting this form, you are agreeing to all event protocols and requirements outlined in this application. 

IF YOUR APPLICATION IS APPROVED, YOU WILL BE CHARGED FOR THE VENDOR FEE IN FULL.

THIS FEE IS NON-REFUNDABLE.