Wild Horse Trading Post
Rules, Regulations & General Information
1. All charges for exhibit space must be paid in full with good US funds by the date specified on contract/application. Exhibitors not complying will not be allowed to move in.
2. No refunds will be made if spaces engaged are not used, nor will any refunds be made for space used but part of the time.
3. The Wild Horse Trading Post reserves the right to decline or prohibit any exhibit, exhibitor or proposed exhibitor, which in the Management’s opinion is not suitable to and in keeping with the character of the Wild Horse Trading Post.
4. No exhibitor or display spaces shall be sublet. Those exhibitors found to be subletting space or providing space to items or persons not normally in your business on a full time basis, will be ordered closed and moved off the premises immediately if the items are not removed.
5. Display will be permitted on the exhibit floor only by official exhibitors. Exhibit materials/sales/promotions are restricted to the purchased exhibit space only. Outside space available only with written approval. Distributors of advertising matter by representatives of organizations who are not Official Exhibitors is strictly forbidden without the consent of the management.
6. The management, at its discretion, reserves the right to assign exhibitors to the best space available, and to make shifts in location for the benefit of the exhibitor and the betterment of the exhibitors.
7. So that aisles are unobstructed, exhibitors must be arranged so that they are completely within allotted space. Ample space must be provided within for all personnel. No noisy or obstructive work will be permitted during open hours of the exhibition, nor will noisily operated displays, nor exhibits producing objectionable odors be allowed. No damage of any nature may be done to the booth structures nor to any part of the exhibit areas. Exhibitors will be held responsible for all damages. Displays are subject to inspection and approval for safety.
8. Liability for loss, theft, property damage or destruction and personal injury:
a. Exhibitor hereby waives any and all claims against the Wild Horse Trading Post, Teens & Oregon Mustangs, and the facility resulting from loss, theft, damage or destruction to its property, or from personal injuries to the exhibitor, its agents, employees, visitors, guests or animals.
b. Exhibitor assumes full and complete responsibility for any damage that may occur when moving exhibit material in or out of facility, or destruction of property of others, or person(s) participating in the event. Exhibitor hereby waives any right of indemnification, which it may have against the Wild Horse Trading Post and the facility for any and all claims arising from exhibiting.
9. Insurance: Each exhibitor agrees to obtain insurance coverage during this event. Said insurance should cover (but not be limited to) theft, public liability, and property damage. The Wild Horse Trading Post nor the facility are responsible for damage to exhibitor’s property, lost shipments or moving costs. Damage to inadequately packed property is the exhibitor’s own responsibility. Each exhibitor must provide evidence of liability insurance, naming Teens & Oregon Mustangs as additional insureds or as a certificate holder prior to set-up. Recommended coverage, one million dollars.
10. Your organization, its representatives or agents shall be held jointly, collectively and individually responsible for any and all debts incurred for all exhibit costs, fees, charges and any violation of these Rules and Regulations.
11. All exhibitors are required to comply with all applicable federal, state and local laws, rules and regulations and to obtain any applicable licenses and /or permits (including but not limited to sales taxes, raffle permits and others). Exhibitor agrees to hold harmless this event, its sponsor, agents and employees against any and all claims, charges and liabilities arising our of the activities of the exhibitor and to defend, at its own expense, any and all such claims and charges including the cost of defense for any claim filed against the Wild Horse Trading Post Signing this form shall be acceptance of this waiver. In compliance with the Oregon Inherent Risk Law #ORS 30.687-30.697
13. The Wild Horse Trading Post shall rule upon any questions, disputes or problems which may arise pertaining to matters not specifically covered and agreed upon in the foregoing paragraphs of this agreement and such rulings shall be binding upon all interested parties.
14. Balance of the booth space is due and payable by July 31st. All payments are non-refundable. Other payment schedules for Sponsorships and other venues are designated on the individual applications/ agreements. Space will be assigned on a first come, first serve basis. No exhibitor will be allowed to set up at the Wild Horse Trading Post without payment received in full. In addition to all other damages which may be recoverable by the Wild Horse Trading Post shall additionally be entitled to recover all of its attorneys fees, and any other reasonable costs of collection with regard to any monies due it and not paid in accordance with the terms of this agreement, or which may be incurred by the Wild Horse Trading Post or in order to enforce any other term or provision of this agreement which has been breached by any other party or parties signatory hereto.
15. Choice Of Law: The parties signatory hereto stipulate and agree that this contract shall be governed by the laws of the state of Oregon and any suit by either party to enforce any term or provision of this agreement, or for breach of this contract must be filed in a court of general jurisdiction located in Albany, Linn County, Oregon.
16. Exhibitor space will be available beginning at 8:00 AM on Thursday, August 29th. Check in at the event office immediately upon arrival to confirm your location. All displays must be removed from the grounds by Sunday mid night.
17. Exhibits must be completed and ready for showing no later than one hour prior to when doors officially open to the public on Friday and must remain open until the doors officially close on Sunday. All exhibits must check in on Thursday, and have all merchandise/ display materials moved in on Thursday by 9:00 PM. Exhibitors may complete displays on Friday morning. Exhibits must be properly staffed at all times during exhibit hours. Partial or complete dismantling of displays before closing Sunday is prohibited. Failure to follow these guidelines can result in denial of space at the Wild Horse Trading Post in future years.
