APPLICATION & BOOTH SPACE FEES:
$10 Application Fee (non-refundable) upon completion of online application
EXHIBITOR BOOTH FEES:
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee.
We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-If a returning exhibitor, and requesting same location as in prior years, PAYMENT IN FULL
will be required upon approval of application to secure location.
-All other exhibitors will be required to pay 50% deposit of booth fee upon acceptance into
show. Final balance due will be required by Nov. 03, 2021.
-NO REFUNDS will be extended after Nov. 15, 2021.
- All booths, vendors, performers must carry Vendor Certificate of Insurance per the requirements and specifications of Palm Beach County. We will provide detailed policy info upon approval.
The Vendor covers (2) days at event. Being (1) of (6) max food trucks on-site for entire event. Event does not allow most ticket holders are banned from re-entry.
During the festival, all exhibits/vendors will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
Food Trucks will be provided with an electric hook-up.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
PARKING:
Exhibitors or sponsors receive (1) parking pass for the duration of the event that must be assigned to (1) vehicle and pass must stay on the dashboard at all times. Additional parking is available on-site for a daily fee.
You will be provided (1) A PARKING PASS to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
Food Truck Tear Down:
Packing up of booth supplies may begin at 11:00 pm on Saturday following the end of the event at 11pm. Police and Event staff will advise you where vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
Electricity:
ELECTRICITY is provided.
Security
You are responsible for all valuables, items, and prizes at your food truck. Laughing Spree Fest employs private security, however, we are not responsible for lost, damaged, or stolen items from your food truck.
Equipment
Food Truck Vendor is responsible for all supplies and hook-ups to make truck operational.
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Staffing
Please make sure the people staffing your booth are familiar with Laughing Spree Fest Booth Policies & Guidelines.
Cancellation Policy
All cancellations are subject to a $100.00 processing fee. In addition to the $100.00 processing fee, cancellations received between October 1 & November 15 will result in a 50% retention fee (+$75 processing fee). NO refunds will be made after November 15, 2021. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at laughingspreetv@gmail.com.
No Show Policy
Artists who have not checked in and/or notified event with a message via email (laughingspreetv@gmail.com) by 10:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
SETUP DATE & TIME:
ART EXHIBITORS – Dec. 03, 2021 9am-Noon
FOOD TRUCK VENDORS – Dec. 03, 2021 Noon-2pm
FOOD TRUCK HOURS:
Friday, Dec. 03, 2021 (7:00 pm – 11:00 pm)
Saturday, Dec. 04, 2022 (3:00 pm – 11:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please email us at: laughingspreetv@gmail.com.
THINGS YOU NEED TO KNOW
EVENT DATES & TIMES:
Friday, Dec. 03, 2021 (7:00 pm – 11:00 pm)
Saturday, Dec. 04, 2021 (3:00 pm – 11:00 pm)
LOCATION:
Sunset Cove Amphitheater, 20405 Amphitheater Circle, Boca Raton, Fl 33498
APPLICATION & BOOTH SPACE FEES:
$10 Application Fee (non-refundable) upon completion of online
Terms & Conditions
Laughing Spree Fest reserves the right to not accept any vendor for any reason.
EXHIBITOR AND FOOD TRUCK RULES & REGULATIONS
Please read it carefully before submitting an application.
If you are unable to meet our criteria, please do not apply.
1. The application fee is deposited upon receipt and is non-refundable. Booth and Vendor fees are due in full upon acceptance of invitation to show.
2. All cancellations and refunds are subject to a $100.00 processing fee. In addition to the $100.00 processing fee, cancellations received between October 1 & November 15 will result in a 50% retention fee (+$75 processing fee). NO refunds will be made after November 15, 2021. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at laughingspreetv@gmail.com.
3. All work must be original and of exhibitor’s own crafting. No Buy/Sell products are permitted. In rare cases, select Buy/ Sell items may be accepted if they are from hand-made origin. A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the Laughing Spree Fest for items that are not typically an art form or craft.
4. Animals are prohibited at the event.
5. Insurance: All vendor are required to have liability insurance. Additional Insured & separate certificates as follows: Palm Beach County Board of County Commissioners 301 N. Olive Avenue West Palm Beach, FL 33401 , Comedy Now Productions 801 Northpoint Parkway #82, West Palm Beach, Fl 33407, Big Idea Charities 1028 Kokomo Key Ln, Delray Beach, FL 33483
6. Food Truck placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. There is no assurance you will be in any specific location on the venue property.
7. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Food Trucks and Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
8. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
9. Break down of booths and food trucks must be removed from premises by 1:00 AM on Dec. 05, 2021. Any materials left behind will be confiscated.
10. Participation is required all two days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
11. If you are sampling an approved food product at your booth or operating a food truck, you must provide a copy of your liability insurance certificate with the Palm Beach County Board of County Commissioners, City of Boca Raton, Big Idea Charities Inc.(501c3), Comedy Now Productions listed as an additional insured and email to laughingspreetv@gmail.com. Single use plastics (including Styrofoam) are discouraged. This includes plastic cups, straws, plates and utensils.
12. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes.
13. Vendors are responsible for the collection, payment, and reporting of their own sales tax. Touchless transactions via card or app are preferred.
14. Parking is available on-site for a fee. No vans, automobiles, or self-propelled vehicles may be used in adjacent to display area.
15. Exhibitors and food truck vendors must abide by, and displays must be in accordance with local fire regulations.
16. Boca Raton Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in a large, public venue, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Laughing Spree Fest again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of Laughing Spree Fest.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Palm Beach County Board of County Commissioners, Sunset Cove Amphitheater, City of Boca Raton, Big Idea Charities, Comedy Now Productions, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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VENDOR SET UP BEGINS at 9:00 am, Friday, Dec. 03, 2021. All vehicles must be removed from the load in area by noon on Dec. 03, 2021.
FOOD TRUCK SET UP BEGINS at Noon, Friday, Dec. 03, 2021. All vehicles must be removed from the load in area by 3pm on Dec. 03, 2021.
