Downtown Franklin Association - MEMBERS ONLY

Festival Dates and Times:
Saturday, October 25, 2025; 10:00 AM – 6:00 PM

General Instructions:

• For guaranteed electrical service, add now when booking your booth. 
• DFA booth holders are placed as directly in front of their business as possible. 

NEW: 
Every DFA booth holder is required to set up a white tent or activation of some kind. DFA booth holders may NOT keep their booth spot open or inactivated. Activations must be maintained for the entirety of the festival to respect the neighboring booth-holders, festival guests, and the value of the festival. Early tear down may result in exclusion from future festival booth opportunities. 
 
DISCLAIMER: The descriptions below are BOOTH FREE zones (or otherwise activated). If your business is in any of the following zones and you still book a booth, we will place your booth elsewhere in the footprint: 
 
PumpkinFest BOOTH FREE ZONES 
- The Public Square (sponsorships/attractions) 
- 4th Avenue North (no booth zone) 
- 3rd Avenue North (Food Truck Alley) 
- Between 4th Ave and the Square on Main Street (Autumn Alley) 
     OR if your business has a fire hydrant out front  

PRICING & QUANTITY RULES 

• Early Bird booths are $150 each festival, reserved for ground level storefronts on a first come, first served basis by the registration deadline.  
• Full Price booths are $450 for 2-day festivals and $350 for 1-day festivals, reserved for DFA members only on a first come, first served basis by the registration deadline. 
• DFA Members can purchase a maximum of 2 booths per festival, and no more than 1 early bird priced booth per festival for ground level storefronts within the footprint. 

 
Festival Schedule
Friday, October 24th
9:00p-11:00p – Vendor Check-in at the HF Tent and Booth Setup
  
Saturday, October 25th
6:00a-9:00a – Vendor Check-in at the HF Tent and Booth Setup
8:30a-10:00a – Fire Marshal & City Inspection of all booths and food trucks
10:00a – Festival Opens  
6:00p – Festival Ends
6:00p-8:00p – Breakdown of the Festival  
8:00p-9:00p – Streets Open

This is a rain, shine, or snow event.
Refunds will not be issued in the event of postponement or cancelation due to inclement weather.

Booth Setup and Breakdown

Vendors will receive detailed instructions for check-in, unloading, setup, parking, and breakdown in our vendor packet which is electronically emailed to all artists two weeks before the festival.  

Booth Regulations:

• All vendors must supply their own freestanding white 10 x 10 tent.
• All tents must have a 40lb weight per leg (City of Franklin Requirement). If your tent is not weighted, you will not pass inspection or be allowed to participate in the festival. 
• Tent legs may not be staked into the pavement. 
• No amplified sound is permitted to be coming from any booth. 
• No overstock merchandise may be stored on sidewalks.  Sidewalks must stay clear for pedestrians and emergency personnel.
• Tents using open flames, such as candles, portable heaters, must have one ABC fire extinguisher that is fully charged. 

Disclaimer for Participants: By submitting your application to participate as a vendor in our outdoor festival, you acknowledge that the event takes place rain or shine. Vendors are expected to be prepared for varying weather conditions. No refunds will be issued due to inclement weather, and participation fees are non-refundable under any circumstances. Vendors are responsible for securing their merchandise and displays against adverse weather effects. The festival organizers are not liable for any weather-related damages or disruptions to vendor operations. The Festival Director reserves the right to close any booth not adhering to the rules and regulations in this application and the vendor packet.