Nonprofit Vendor Application

The event is hosted by Historic Downtown Gallatin, Inc., an accredited State and National Main Street Program. This market, along with Main St. Festival in October and A Merry Little Christmas Market in December serve our mission and foster economic vitality for local businesses and visiting vendors while creating community events that enrich and preserve the historic charm and enduring spirit of our downtown.

GENERAL INFORMATION

New this year: You will not be charged for your booth space until you have been accepted into the festival.

The following information is provided for vendors to submit applications for the festival. If your application is accepted, the application and the terms set forth will constitute a binding legal contract between the vendor and Historic Downtown Gallatin.

In consideration of vendors who have purchased items for resale, you cannot give away items without permission.

In consideration of vendors:

• Tables are to be skirted for the appearance of the event. Tables, chairs, tents and extension cords are the vendors’ responsibility.

• All booth spaces are 10x20 feet.

If you are a returning vendor and would like to have your same location, please state the location and what event you are referencing on your application. While we do our best to accommodate these requests, we CANNOT GUARANTEE we can meet all requests.

FESTIVAL DATE AND TIME

Square Fest will take place in Downtown Gallatin from 10 a.m. to 5 p.m. Saturday, April 26. This is a rain-or-shine event. Vendor fees are non-refundable under any circumstances.

ACCEPTANCE

Vendors will be notified that their applications have been accepted via an email from our hosting site, Eventeny. Your card will be charged upon acceptance. We are primarily interested in original work created by artisans and craftspeople, along with gift items, however Historic Downtown Gallatin reserves the right to refuse any vendor/item. 

IMPORTANT DATES AND TIMES

• Vendors can set up their booths between 6 a.m. and 9 a.m. Vehicles must be off the square by 9 a.m. This has become a safety issue with the community coming downtown earlier. This will be strictly enforced.

• Vendors will be allowed back on the square to load up their booths at 5 p.m. All vendors must have their booths off the street and the area cleaned up by 6 p.m. This has become an issue with the police department as well us, as we are only allowed to close a state highway for a designated period. Please adjust your sale time/cleanup time accordingly.

• A map with booth placements will go out approximately one week before the vent.

ELECTRICITY

$25 per 110 outlets, $50 for 220. Electricity will be limited and anyone purchasing electricity must provide a 100-foot extension cord. All electrical cords must be covered or secured to prevent tripping.

RULES AND REGULATIONS

• No vendor can purchase more than two booths.

• If you manipulate our power boards, you will be asked to leave immediately.

• Information-only booths are not permitted.

• No soliciting.