General Exhibitor Application

Thank you for your interest in being an exhibitor at Denver PrideFest 2025!This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically. You are responsible for reading all information provided in this application. Please note that submission of application or payment does not guarantee acceptance.  A late fee of $50 will be added to your application if you apply after April 1st. Due to City of Denver construction, 14th Street has been renovated to include bicycle lanes which now may interfere with exhibitor spaces. Select booths may encompass curbs and/or bollards.

This application is a legal agreement between the applicant (Exhibitor) and The Center on Colfax, producer of Denver PrideFest (Festival). By completing and submitting this application, you agree to all terms and conditions outlined below. Please review carefully. Please note that submission of application or payment does not guarantee acceptance. Also note, pursuant to Colorado law, The Center does not provide exhibitor space to marijuana dispensaries, vape, or headshops. The Center is no longer accepting applications from travel
companies.

The Festival desires to permit said Exhibitor, and only said Exhibitor, to sell said items (see Exhibit Booth Purpose & Products Form included below) during the PrideFest event. NOW, THEREFORE, in consideration of the foregoing and of the promises and mutual covenants contained herein, and other good and valuable
consideration, the parties agree as follows:  

1. RIGHT TO SELL. Exhibitor, and only said Exhibitor, shall have the right to sell only the items set forth in Paragraph 3 at the designated prices. Said sales are to occur only within the area designated by the Festival for the Exhibitor.
2. BEVERAGES & FOOD. Exhibitor shall not sell, distribute, or in any way disseminate ANY nonalcoholic or alcoholic beverages or food, INCLUDING WATER. Violation of this regulation is grounds for immediate dismissal from the Festival and forfeiture of all fees associated with participation.
3. PRODUCTS. Exhibitor, and only said Exhibitor, shall sell only the items and/or services at the listed retail price (including all applicable sales taxes) included in question 12 of this application as part of this application and agreement. Exhibitor shall sell the identified items at the specified price unless otherwise agreed by the Festival.
4. HOURS OF OPERATION. Exhibitor booths must be fully staffed and open for sales and must remain fully staffed and prepared to serve customers Saturday, June 28, 2025, from 11 a.m. to 7:00 p.m. and Sunday, June 29, 2025, from 10:00 a.m. to 6:00 p.m. regardless of weather conditions. Closing or striking early or opening late will result in a $200 fee per incident to be charged to the Exhibitor. Exhibitor understands that the Festival will be held regardless of weather.
5. BOOTH SIZE. Standard booth size will be 10 feet wide by 10 feet deep for Exhibitors. Additional sizes and rates are available on the application. Any Exhibitor whose set up extends beyond the booth specifications will be charged an additional $50 per foot. No sales or service shall be made from the sides or rear of the allotted space or spaces unless a corner space is specifically purchased. Exhibitor understands that the Festival, in its sole discretion, will assign space. Exhibitors must supply all supplies necessary, including a properly weighted tent or canopy, to operate and withstand the elements of weather. The use of stakes is strictly prohibited.
6. SPACE REQUIREMENTS. Select the type of space that you will need on the proceeding application. a) Be sure to read the requirements of each space to ensure your organization falls within the parameters. b) If you are applying as a first time non-profit or political organization, please be prepared to upload a copy of your IRS letter of non-profit determination/status.
7. SUBMISSION OF THIS APPLICATION AND PAYMENT DOES NOT GUARANTEE ACCEPTANCE. YOU WILL BE NOTIFIED NO LATER THAN APRIL 15, 2025 IF YOUR APPLICATION HAS BEEN ACCEPTED. IF NOT ACCEPTED, YOUR SPACE FEE WILL BE REFUNDED IN FULL; YOUR APPLICATION FEE WILL NOT BE REFUNDED.
8. SPACE LIMITATIONS. There are a limited number of spaces available in all categories.
9. DAMAGE FEE. A damage fee in the amount of $200.00 will be charged if there is any damage to the park or trash left behind after tear-down. Note that early strike on either Saturday or Sunday will result in the $200.00 damage fee being charged. All fees and deposits are due and payable with the submission of this agreement.
10. SUBLETTING. No subletting of booth space shall be permitted.
11. SET UP. Set-Up will begin at 7:00 am on Saturday, June 28, 2025 and must be complete no later than 10:00 a.m. No cars will be allowed on-site after 9:30 am on Saturday. The Festival will provide limited overnight security. Site access by vehicle on Saturday morning will be Limited to 20 minutes only and strictly monitored. Exhibitor agrees to complete set-up on Saturday. Contact information and instructions for renting tents/canopies and other rental needs you may have will be included in your confirmation letter from the Festival upon acceptance. There will be limited access to the site between 7:00am and 8:30am on Sunday, June 29, 2025. No cars will be allowed on-site after 8:30 am on Sunday.
12. LOAD OUT. All materials must be removed from Festival grounds by 9:00 p.m. on Sunday, June 29, 2025. Equipment load-out begins: Sunday, June 29, no earlier, and potentially later than, 6:30 p.m. Equipment load-out ends: Sunday, June 29, 9:00 p.m. ABSOLUTELY NO EARLY STRIKE WILL BE PERMITTED. EARLY STRIKE WILL RESULT IN A CHARGE OF $200.00.
13. DO NOT DRIVE ON THE GRASS. Exhibitor accepts liability for any damage to the grounds or other City and public or private property.
14. SIGNAGE. The Exhibitor may only display its own business signs and banners within the assigned booth space.
15. TRASH. Spaces must be free of trash, litter, and other refuse at all times. Failure to do so will result in a $200 fine.
16. CONDUCT. Exhibitors may not smoke or consume alcoholic beverages within any assigned Festival space. Exhibitors must be suitably attired at all times. Behavior unsuitable for the Festival or which constitutes a public nuisance will not be permitted. Exhibitors will not engage in loud, live or recorded music during the Festival. The Festival in its sole discretion shall determine whether an act is unsuitable.
17. NONDISCRIMINATION. Exhibitors agree to abide by the Denver Pride Statement of Nondiscrimination. “All persons associated with Denver Pride and Denver PrideFest will provide service to individuals without regard to an individual’s sexual orientation, gender identity or expression, HIV/AIDS status, race, color, national origin, ancestry, creed, religion, sex, gender, physical or mental disability, age, marital status, military status, veteran status, citizenship or any other protected classification in accordance with state, federal and municipal laws.”
18. STORAGE. There will be no storage allowed outside the booth space for any supplies, equipment or inventory.
19. ELECTRICAL SERVICES. Exhibitor agrees to purchase electrical service, if necessary, from Festival. There will be no electricity, generators, trailers, vans or other such mechanical devices allowed unless approved by the Festival and designated in writing as part of this Agreement. Please keep these restrictions in mind when applying and when planning your operations. A) separate electricity application and fee schedule is required to purchase electricity. b) It is your responsibility to supply all cables and extension cords of the proper type. If you are unsure of which gauge to use, call a qualified electrician. Safe and adequate electrical service is the key to smooth booth operation at the Festival. c) Please bring an outdoor rated extension cord of at least 100 feet. No 3-phase service is available.
20. CHANGE. The Festival is not responsible for providing cash, change, or wifi to exhibitors.
21. CANVASSING. Exhibitors may interact with guests only from inside their booth space. Canvassing from outside of the booth space is not permissible. Exhibitor shall be liable for immediate closure, removal from the Festival and loss of all submitted monies if caught canvassing outside of their designated booth space.
22. BANNED ACTIVITIES. No raffles, piercing or tattooing, vaping, marijuana or headshops of any kind are permitted at the Festival.
23. SITE INSPECTION. Exhibitor is responsible for leaving designated space as found. Failure to do so will result in, at the sole discretion of Festival, a fee of $200 and/or charges to repair or correct the situation. Exhibitor is responsible for returning the vending site to its original physical condition by 9:00 p.m. on Sunday, June 29, 2025.
24. GOVERNING LAWS. This Agreement shall be governed by the laws and the health, sanitation and fire regulations of the State of Colorado.
25. SECURITY. Exhibitors are responsible for the security of their own property and equipment at all times. While limited security personnel will be on duty at all times during the weekend, no security personnel will be assigned specifically to Exhibitors. The Festival shall not be held responsible for loss, theft or damage to any property left on the Festival grounds at any time.
26. LIABILITY. Exhibitor shall indemnify and hold the Festival, the Festival staff, contractors and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of Exhibitor under this Agreement, and shall reimburse the Festival for any costs, including but not limited to, reasonable attorney’s fees incurred in defense against any such claim. All exhibitors are required to hold liability insurance naming Denver PrideFest as additional insured. If you do not have your own, Denver Pride’s insurance provider will be offering Pride Weekend specific insurance plans.
27. VIOLATIONS. Exhibitor acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of the Exhibitor’s participation in the Festival. In the event this Agreement is terminated as a result of any breach by Exhibitor, Exhibitor shall not be entitled to any refund but shall forfeit all amounts previously paid as liquidated damages.
28. AGREEMENT MODIFICATIONS. No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in this Agreement. No modification or change in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound hereto.
29. CANCELLATION. Exhibitor understands in the event the Exhibitor cancels after May 1, 2025 or fails to provide the required items the entire booth fee will be forfeited.
30. REQUIRED DOCUMENTATION. Exhibitor agrees that, in the event this Agreement is terminated as a result of Exhibitor’s failure to provide any required documentation, Exhibitor shall not be entitled to any refund but shall forfeit all amounts previously paid as liquidated damages.
31. RESOLUTION OF DISPUTES. In the event of a dispute arising in any manner as a result of, or in any way related to, this Agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party SHALL be awarded reasonable attorney fees and costs incurred as a result of said dispute.
32. BOOTH ACCESS. The Festival and its agents or assigns shall have access to the aforesaid described space and premises at all times. Booth space cannot be assigned or leased by any organization other than Festival management.
33. FESTIVAL DISPLAYS. The Festival reserves the right to locate any exhibit or display where it is in the best interest of the Festival. The Festival reserves the right to cancel any exhibit or display that is not in the best interest of the Festival.
34. EXHIBITOR SELECTION. Exhibitor selection is at the sole discretion of the Festival. Please note that all applications will be reviewed and a selection process will make the final determination of exhibitors that will participate in the festival.
35. FINAL APPROVAL. The Festival has final approval over all aspects of Exhibitors’ participation in the Festival and exhibitors’ booth display and contents. The Festival reserves the right to accept or not to accept any exhibitor(s) for any reason whatsoever.
36. PHOTOS. If you have not participated in PrideFest before, we will require photos of the items you wish to offer and a photo of your booth.
37. SUSTAINABILITY PROGRAM. PrideFest requests our exhibitors to use recyclable products whenever possible. We discourage the use of plastic bags or other nonrecyclable options and encourage paper and eco-friendly bags.

Acceptance of Rules & Regulations *By submitting this Exhibitor Agreement, I acknowledge the following :a) I have had the opportunity to review the entire Agreement and I understand that I and my staff must abide by the rules set forth in this Agreement ;b) I have had the opportunity to consult with legal counsel if desired ;c) I fully understand the terms and conditions set forth herein and agree to be bound by the same ;d) I have or will purchase liability insurance naming Denver PrideFest as additional insured