RHMF 2025 FOOD Vendor Application

Welcome to the enchanting world of Robin Hood's Medieval Faire! We're excited that you're considering joining us as a food vendor for our beloved outdoor festival. As a recreation of a classic medieval faire, our event offers a one-of-a-kind opportunity to transport visitors back in time to an era filled with wonder, merriment—and of course, the savory tastes of the Middle Ages!

We are on the lookout for skilled food vendors like you to bring mouthwatering, high-quality dishes and beverages to our eager patrons. With our immersive, historically themed atmosphere and large crowds, your culinary creations will not only enhance the guest experience but also provide your business with fantastic visibility.

If this is your first time participating in a themed faire, fear not! Our dedicated team will be there to support you every step of the way, ensuring that your experience is both seamless and rewarding. We're happy to offer guidance and answer any questions you may have to help make your time with us a great success.

Once you become a part of Robin Hood's Medieval Faire, you'll wonder why you didn’t join sooner. Our faire is more than just a festival—it’s an extraordinary adventure into history, and your food will be a delicious part of the story!

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided for your menu. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 19 of this application (Please note: not the insurance question)

Payment and Pricing for Food vendors do not pay flat rates in advance, but pay 18% of gross paid to the office daily by 645pm.The merchant must pay any taxes and fees required by local or state regulations.A $100 security deposit/clean-up fee will be required at check-in.   

Display and Vendor Booth Appearance:The merchant must maintain a tidy and visually appealing display and surrouding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly. The merchant must take steps to decorate their booths in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elementsAll staff that are visible to the public must be in either renaissance costume OR chef coats. No ball caps permitted in view of patrons. Chef hats are permitted 

Conduct and Behavior:The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants.The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers.The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire. 

Liability Insurance and permits:The merchant is responsible for any damage or injury caused by their merchandise or booth setup.The merchat is responsible to apply for a temporary health permit from the local board of health. You must notify Faire organizers upon completion of permit application.The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.Vendors are required to provide proof of Insurance.  Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:

• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550

• Harwinton Agricultural Society, 150 Locust Road, Harwinton CT 06791