The AFFAIR OF THE ARTS reserves the right to not accept any vendor for any reason.
EXHIBITOR RULES & REGULATIONS
Please read it carefully before submitting an application.
If you are unable to meet our criteria, please do not apply.
1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning October 16th 2021.
2. No refunds
3. All work must be original and of exhibitor’s own crafting. Buy/Sell products are permitted but are placed in the Business Section of event. A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the AFFAIR OF THE ARTS for items that are not typically an art form or craft.
4. Animals are prohibited at the event.
5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
6. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
7. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
10. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated.
11. Participation is required all three days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
12. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
13. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with Festival Management Group and the City of Boynton Beach listed as an additional insured and email to info@festivalmanagementgroup.com.
14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
15. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
16. Exhibitors must abide by, and displays must be in accordance with local fire regulations.
17. Boynton Beach Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
18. You must use 40lb weights (weights only) on each leg to anchor your booths down.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the AFFAIR OF THE ARTS again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Affair of the Arts.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Festival Management Group, City of Boynton Beach, , its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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FOOD VENDOR RULES & REGULATIONS
The following information applies to the Affair of the Arts. Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
RULES OF PARTICIPATION
As a Food Vendor, I/we agree to the following:
1. All menu items must be approved. You will be asked to remove any unapproved product.
2. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)
3. There will be no access to water or electricity. If you need water you are required to supply it yourself.
4. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted.
5. You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space.
6. You must obtain all permits and licenses required by the City of Boynton Beach, Palm Beach County, and the State of Florida.
7. Proof of Liability Insurance listing Festival Management Group and the City of Boynton Beach named as an additional insured must be received in order to register.
8. You must collect and pay all sales taxes due to the State of Florida.
9. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.
10. Please note that during set up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.
11. Tar paper (or similar protection) must be placed to cover the entire floor of your booth.
VENDOR SET UP BEGINS at 8:00am Thursday, Jan.13, 2022 . All vehicles must be removed from the site by 7:00 pm.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the AFFAIR OF THE ARTS again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Affair of the Arts.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Festival Management Group, City of Boynton Beach, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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