The Delray Affair (including The Greater Delray Beach Chamber of Commerce and subcontracted event organizers) reserves the right to not accept any vendor for any reason.
EXHIBITOR RULES & REGULATIONS
Please read it carefully before submitting an application.
If you are unable to meet our criteria, please do not apply.
1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show.
2. All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Jan. 1st & March 1st will result in a 50% retention fee (+$75 processing fee). NO REFUNDS will not be made after March 1st, 2022.
3. All work must be original and of exhibitor’s own crafting. No Buy/Sell products are permitted on Atlantic Avenue from Swinton to the Intracoastal. In rare cases, select Buy/ Sell items may be accepted and typically be placed on West Atlantic (located in the Business Section.) A Buy/Sell item is any product that is purchased and resold without substantial modifications to the original product. In addition, there are exceptions to the Buy/Sell rule at the Delray Affair for items that are not typically an art form or craft. These items include but are not limited to vendors who have been grandfathered into the event due to the uniqueness of the item and/or the vendor’s long term relationship with the Delray Affair.
4. Animals are prohibited at the event.
5. Insurance: All vendor are required to have liability insurance. Additional Insured & separate certificates as follows: City of Delray Beach 100 NW 1st Street Delray Beach, FL 33444, Greater Delray Beach Chamber of Commerce 140 NE 1st Street Delray Beach, FL 33444, Festival Management Group 140 NE 1st Street Delray Beach, FL 33444
6. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. There is no assurance you will be on Atlantic Avenue. Booth placement is on Atlantic Avenue, Old School Square in front of the Cornell Museum and on NE 1st Avenue, and NE 2nd Avenue.
7. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
8. Display space is permitted within your 6X6 cart area only. No items are permitted placement outside of your 6x6 cart. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
9. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
10. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
11. Break down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated.
12. Participation is required all three days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
13. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
Please note: Exhibitors are not permitted to run electric cords from local businesses or light poles to their booths. Delray Beach code enforcement may cite you if discovered.
14. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with the Greater Delray Beach Chamber of Commerce, Festival Management Group and the City of Delray Beach listed as an additional insured and email to info@festivalmanagementgroup.com. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates and utensils.
15. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
16. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
17. Parking is available in municipal parking garages for $5 per day. RV’s, trailers, etc. can park on a first-come first-serve basis if such a lot is allocated (signage to direct to location.) No vans, automobiles, or self-propelled vehicles may be used in adjacent to display area.
18. Exhibitors must abide by, and displays must be in accordance with local fire regulations.
19. Delray Beach Police and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
20. You must use 40lb weights per leg to anchor your booths down. If not properly weighted you will not able to show.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Greater Delray Beach Chamber of Commerce, City of Delray Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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FOOD VENDOR RULES & REGULATIONS
The following information applies to the Delray Affair. Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.
RULES OF PARTICIPATION
As a Food Vendor, I/we agree to the following:
1. All menu items must be approved. You will be asked to remove any unapproved product.
2. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)
3. There will be no access to water or electricity. If you need water you are required to supply it yourself.
4. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates and utensils.
5. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted.
6. You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space.
7. You must obtain all permits and licenses required by the City of Delray Beach, Palm Beach County, and the State of Florida.
8. Proof of Liability Insurance listing the Greater Delray Beach Chamber of Commerce, Festival Management Group and the City of Delray Beach named as an additional insured must be received in order to register.
9. You must collect and pay all sales taxes due to the State of Florida.
10. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.
11. Please note that during set up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.
12. Tar paper (or similar protection) must be placed to cover the entire floor of your booth.
VENDOR SET UP BEGINS at 4:00 am, Friday, April 8th. All vehicles must be removed from the site by 9:00 am. As with other shows we produce on city streets, there will be people walking through the site even in the early morning.
A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the Delray Affair again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Delray Affair.
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Greater Delray Beach Chamber of Commerce, City of Delray Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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