Artist Selection:The Loop Music and Art Festival is a
fine arts festival. Artists who apply are numerically scored based on
The Loop's standards of quality, originality, and creativity. The artist selection process is based on
standards determined by the Loop's administration. A limited number of artists per category are accepted to provide a diverse and balanced show. Also, a score-based waiting list is maintained in each medium, and cancellations are filled with the highest-scoring artists in that medium. Artists will be notified of their acceptance status by 5:00pm. on
January 15, 2025.
The Loop administrators have the option to leave comments on applications, which we can share upon request. However, we cannot guarantee that there will be comments on all applications.
Regardless of how many times you have exhibited in the past, all artists must apply, as booth space is limited.
Exceptions to the Application Process and Fees: Demonstrating Artists - Artists demonstrating their process at the Festival in their booth space. If you are interested in participating as a Demonstrating Artist, please indicate this in the application #11 question.
- Artist Amenities:
- $2,100 in awards: Best of Show ($500), 2 Awards of Distinction ($350 each), and 6 Merit Awards ($150 each). Award winners are automatically invited to the 2026 Festival.
- Booth sitters
- A private artists' hospitality area with restrooms, beverages, Friday night dinner, Saturday breakfast, lunch, and dinner
- Flat booth rate (no commission).
- A Patron Program featuring a pre-paid Loop Loot that can only be used to purchase art from artists at the Festival.
- The Loop Festival administrators will work tirelessly on publicity and advertising (print, radio, TV, social media, and digital) for the Festival.
Operating Hours and Regulations:The Festival opens to the public at 4 p.m. on Friday, April 11, 2025 (Day 1). All artists are required to check in between 11 a.m. and 2 p.m. and be open and onsite by 3 p.m. on Friday, April 11, 2025. All artists are required to keep their booths open until 8 p.m. All artist booths must be completely closed overnight, as your booths will remain intact overnight. The Loop will provide overnight security. On Saturday, April 12, 2025, all artists must open their booth and be on-site by 9 a.m. All artists are required to keep their booths on Saturday, April 12th (Day 2) open until 7:00 PM. Exhibiting artists must be on-site for the duration of the show. Artist Assistants and booth sitters are only allowed as support staff. If you open late, close early, or leave early, you will be banned from participation in future Festivals. If the weather causes the Festival to close early, staff will inform all artists that they may leave early. Personal/individual music may not be played on Festival grounds.
Restrictions on Work That You May Display:Up to 10% of your work may differ from what you sent for jurying. The remainder must be representative of what you sent in for jurying. Commercially manufactured items or items made from commercial molds or parts may not be exhibited. All items exhibited and/or offered for sale must be original works designed and executed by the exhibiting artist(s). Representatives of the Loop review displays throughout the Festival; we reserve the right to require the removal of any work that differs from the images submitted and any inappropriate work or display. Failure to remove such work or abide by other rules set forth may result in the applicant’s removal from the Festival and/or the applicant's prohibition from future applications.
Reproductions of your original work may ONLY be displayed in a portfolio, with clear distinctions between originals and reproductions. Postcards and notecards bearing photo-offset reproductions of your work may be displayed and sold but not as primary items of display.
T-shirts may not be displayed or sold except with prior approval by the Loop Administrators -- please email theloopfestival@gmail.com for approval.
Your booth must be filled with your original work. If you have any questions about whether a work may be displayed, please check with us for clarification.
Art in Public Places and
Live at the Opera assume no responsibility for damage or loss during the Festival. Artists must be prepared to adequately secure their work and personal property.
Booth Sitters:Volunteers are available to watch your booth while you take a break. Text the number provided to request a booth sitter.
Collaborative Work:Artists working together may apply as one if they collaborate on every piece of work. All co-artists must describe the collaboration.
Application Requirements:1. Fill out the online application completely. *By submitting this application, you consent to and authorize the use of any and/or all images of works in promotional literature and other promotional endeavors by the Loop Music and Art Festival, including but not limited to brochures, print, billboards, television advertisements, and internet display. We will keep all images of accepted work for publicity and Festival archival files.
2. Pay the non-refundable application fee: $25 for "early bird" applications submitted before 11:59 PM CT on September 30, 2024, and $35 for applications submitted from November 1 to December 30, 2024.
Entry Deadline & Acceptance Notification:Entries must be received by 11:59 PM on the night of
December 30, 2024. Artists will be notified of their acceptance status on
January 15, 2025. Cancellations:Cancellations must be made in writing. Email theloopfestival@gmail.com with the subject line ATTN: FESTIVAL CANCELLATION. Please do not call. Booth fees will not be refunded after February 15, 2025.
BOOTH INFORMATIONBooth Fees are a flat rate of
$75 per booth fee plus processing fees. If you require two booth spaces, please make a request. Do you prefer to be indoors? We have limited indoor space for those with special needs and requirements. Others may request space inside, given at the discretion of the Loop Administrators. Please email theloopfestival@gmail.com for special booth requests.
Artists may pay their booth fee of $75 through eventeny.com at the time of acceptance. All payments must be made by February 1, 2025. If you need special booth fee financial assistance, like a payment plan or extension, please email theloopfestival@gmail.com.
All artists should plan on providing their own equipment.
Booth Particulars:• Limited storage space behind the booth.
• Exhibitors must provide their own booth structures, which should be flexible to accommodate trees and irregularities in the terrain and must be properly anchored. We recommend 40 pounds of weight per leg. If the ground is wet, a stake will not hold. If the ground is dry, it's too hard for stakes. Please make sure your tent or display is secure. Safety first!
*This is an electronic agreement, and by selecting, you are validating and approving this agreement electronically. 
