EVENT DATES & TIMES:
Sat., Feb. 12, 2022 (10am – 9pm)
Sun., Feb. 13, 2022 (10am – 6pm)
Garlic Fest features live music all weekend long with main stage headliners. Music is loud at night and sometimes throughout the day.
NEW LOCATION in 2022
Village Park Athletics Complex
11700 Pierson Road
Wellington, FL 33414
KOA Campground (Lion Country Safari)
2000 Lion Country Safari Road
Loxahatchee, FL 33470
JOHN PRINCE PARK CAMPGROUND / RV PARK INFO:
(Reservations accepted via phone only (561-582-7992)
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.
We are asking you to commit to participating as soon as possible. Booth placement is first come basis. You must first complete your online application. You will be required to pay the non-refundable application fee upfront. If you are accepted, you will receive an email notification and reminder of payment date 90 days before the event.
We ask for a payment plan as follows:
- Non-refundable application fee upon completion of online application.
- Booth paid in full upon acceptance
** 7% Florida Sales Tax will be added to booth fees at check-out**
Application Fee $35 (non-refundable)
Artist/Crafter $250 +$17.50 Sales Tax = $267.50
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 = $299.60 plus above booth space rental.
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
Upon check-in, you will receive 4 wristbands that provide you and your staff entry into the event. If you need additional wristbands, please see Vendor Coordinator at the Vendor Check-In booth. (MUST wear wristbands on your wrists at all times in order to enter event - strictly enforced).
PARKING – Some on site parking available. More information to follow:
Vendors need to bring their own hotspots in order to process credit cards, etc.
Booth Tear Down:
Packing up of booth supplies may begin at 6:00 pm on Sunday. Please break down your tent and display first and be ready to load your vehicle BEFORE bringing your vehicle to your booth, to avoid congestion. You may bring your vehicle onsite after the crowds have cleared on Sunday, Feb 13, 2022 only. Garlic Fest staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at close of event). Please pick up all zip ties & trash at your area.
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
You are responsible for all valuables, items and prizes at your booth. Garlic Fest employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, 40lb weights per leg, table and chairs. Anyone with a tent that Is not secured with weights will have to take down the tent until you can properly weigh it down. No refunds if you cannot set up because you do not have or cannot get weights. You are not allowed to tie your tent to your neighbor’s tent in place of individual tent leg weights.
Please make sure the people staffing your booth are familiar with Garlic Fest Booth Policies & Guidelines.
Coordinate staff access to the site in advance to avoid confusion at the ticket gates. Every person staffing your booth, whether employees or subcontractors, will need an admission ticket. You can also provide staff names to Garlic Fest staff person at the Vendor Check-In booth.
No refunds for any fees paid. Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email. When that occurs payment for booth fee will begin November 14th, 2021. No Refunds.
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (firstname.lastname@example.org) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday, Feb 11, 2022 from 8:00 am – 7 pm (Booth # and location provided upon check-in.)
*Not all vehicles permitted to drive on site (IE large – Heavy Units) entry is permitted at Village Park Athletics Complex. 11700 Pierson Road Wellington, FL 33414.
You must check-in with staff at Vendor Check-In to be directed to your booth location. *Not all vehicles permitted to drive on site (IE large heavy units). No exceptions.* Once you arrive at your booth location, please unload your vehicle BEFORE setting up your tent or doing anything else, as much as you possibly can. We understand it’s not possible for everyone but just be mindful of other exhibitors needing access and the dynamic flow of setup day. Then immediately move your vehicle off the event and out of the way to avoid congestion. After that you can take your time setting up your booth. Doing this in a timely manner is a courtesy to everyone else trying to setup.
Please bring any extension cords, lights, décor, table cloths or other items you might need.
You can access event grounds by 7:00 am on Sat., February 12th. If you are arriving Saturday morning to setup, it is not guaranteed that you can drive your vehicle to your booth, be prepared to use a dolly/hand truck. NO vehicles permitted onsite after 8:00 am on Sat., February 12th. Set up must be completed by 9:00 am on Sat., February 12th and ready to open at 10 am. (If you & your vehicle are not on site before 8:00 am, you will have to cart in product.)
Saturday, February 12th (10:00 am – 9:00 pm)
Sunday, February 13th (10:00 am – 6:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please text our Vendor Manager Cheryl Smith at 561-445-1624.
If you have any questions leading up to the event, please feel free to contact us at
561-409-5966 and ask for Cheryl.
We look forward to another great show with you!