FOOD VENDOR RULES AND REGULATIONSAll Food Vendors must adhere to the following rules and regulations.Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event.
SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint.
MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu, including pricing, must be approved by Premier Events prior to the festival.
TENTS, EQUIPMENT, AND PRESENTATION:
Food Vendors are expected to furnish their own booths, tents tables, decor, equipment, and supplies.Tent rental is available and must be requested upon submitting the application. Trucks should be clean and in good repair and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. Carnival tactics, the use of public address systems, or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space, participate in any third-party advertising or third-party promotions, or display third-party signage at their booths. NO open flames under tents!
FIRE MARSHAL REQUIREMENTS:Tents shall comply with 2018 International Fire Code (IFC), Chapter 31, Tents and Other Membranes.
Tents shall comply with 2018 IFC, Section 3104, Flame propagation performance treatment. In layman’s terms, all tents are required to be flame-resistant. A flame propagation tag shall be permanently affixed to the membrane structure.
GREASE AND GREY WATER: Nothing can be poured onto the grass or down storm drains including grease or gray water. If the event is not able to contract Grease and Grey Water services, it will be the vendor's responsibility for the safe removal. Any violation of this could result in immediate expulsion from the festival, and possible fines from the City of Brookhaven. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew.
Vendors MUST take used grease away at the end of the festival. Any vendor found in violation of this will forfeit participation in future festivals through Premier Events.ELECTRICITY: Vendors will need to bring generators for all power needs, there will NOT be electricity available on site. Vendors need to supply their own power strips and extension cords.
PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations.
FIRE EXTINGUISHERS: All food trucks and vendors with deep fryers must have K-type fire extinguishers with current service tags. Food trucks and vendors without deep fryers must have fire extinguishers with current service tags that comply with fire safety regulations.
WEATHER: The festival will take place rain or shine and approved vendors agree to be present during festival hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. Brookhaven International Festival is a rain or shine event. The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales, or hurricanes, neither Premier Events nor any of its employees or agents shall not be responsible for loss, damage, third-party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD: Premier Events and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
INDEPENDENT CONTRACTORS: Approved Food vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes.
PAYMENT: Upon acceptance, food vendors will be charged booth fees. 100% of the booth fee must be paid to reserve your spot.
CANCELLATION: Upon acceptance and payment, your booth space will be reserved for you. There are no refunds provided for cancellations of no shows.
EVENT MAPS/VENDOR LOCATIONS: PE will make Food Vendor location assignments approximately two (2) weeks prior to the event. Vendors with child-friendly booths may be placed near the kids' zone. PE reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. The Food Vendor must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits, vendors or walk paths or access areas.
LIABILITY: The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save Premier Events LLC and the city of Brookhaven against any and all claims, losses, and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that Premier Events, LLC, The City of Brookhaven, and Brookhaven International Festival do not maintain insurance coverage covering the Food Vendor’s property and it is the sole responsibility of the Food Vendor to obtain such insurance, including if desired business interruption and property damage covering losses by the Food Vendor. Responsibility for the security of a Food Vendor’s area, products, and property rests solely with the Food Vendor.
INSURANCE: All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage which cover the days of the event. If you are in need of a COI please contact:http://www.shahinianinsurance.com/
