Brookhaven Cherry Blossom Summer Block Party 2021

The City of Brookhaven is hosting a FREE concert weekend for the community with national touring bands.

DATE: Friday, July 30th from 3 pm to 11 pm, Saturday, July 31st from to Noon to 11 pm LOCATION: Brookhaven, Georgia MARTA Lot and surrounding streets ADMISSION: Free ATTENDANCE: 30,000 plus estimated PRODUCED BY: The City of Brookhaven Food Vendor CONTACT: Premier Events e mail: Rob@premiereventslive.com FOOD VENDOR RULES AND REGULATIONS: All Food Vendors must adhere to the following rules and regulations. Premier Events (PE) has the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments thereto and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event. SPACE: Vendors will be assigned a location and cannot extend beyond their assigned footprint. PAYMENT: This is base commission paid in full in advance of the festival. The base fee will be applied toward a commission of sales reported through your POS system (if applicable). You will be notified via email upon approval, when payment is due. If payment is not received by Premier Events within 10 days of your given payment date, the invitation to be a vendor for this event will be rescinded. Preferred method of payment: Check or Credit card. Non- refundable processing fees have been included in the event fee. A $50 charge will be added for any returned checks. Please email Vending@premiereventslive.com with any questions CANCELLATION / REFUND POLICY: Vendor must notifies PE in writing of their intent to cancel on, or before July 15th, 2021 vendor shall be entitled to receive a 50% refund of their fee. If PE receives notice on or after July 16th, no refund will be issued. All refund requests must be made in writing and received by our office by email, fax (404) 720.0800 or mail 1825 MacArthur Blvd Atlanta GA 30318 MENU: Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Premier Events. Any amendment to the approved menu- including pricing- must be approved by Premier Events prior to the festival. *Festival details and vendor pricing are subject to change* DO NOT send any payments at this time. We will consider your application for each event we have for the year and will notify you if you will be invited to participate with us at Pride. Sending an application does not guarantee acceptance. POS SYSTEM REQUIREMENT All menu items must be entered into an approved point of sale system prior to the festival and every transaction- including cash and credit cards- MUST be run through the system. If you don't currently use a POS system, Premier Events will make POS tablets available to you at a rate of 7% of CREDIT CARD transactions which will cover the POS rental and credit card processor transaction fees. A transaction report showing gross sales must be emailed to vending@premiereventslive.com within 12 hours of the close of business each day. Vendors will not be allowed to open until the report from the previous sales day has been received. BEVERAGES Vendors are allowed to sell non-commercial beverages only. Examples are iced tea and lemonade. Vendors MAY NOT sell bottled products such as soft drinks or bottled water. TENTS, EQUIPMENT & PRESENTATION: Tents must be made of flame retardant material and have the flame retardant certification sewn into the tent fabric or vendor must supply proof of flame retardant to fire marshals upon request. Food Vendors are expected to furnish their own tent, tables, decor, equipment, and supplies. Tents should be clean and in good repair and all equipment and supplies should be neat and clean. All signs and banners should be clean and not cracked or faded. Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths. FLOORING: Food Vendors must put down non-porous flooring to cover booth area. We recommend plastic tarp covered with roofing paper. Grease spills will be the responsibility of the Food Vendor to clean and may also result in a fine or additional cleaning fee. GREASE AND GREY WATER: The event will provide receptacles for grease and gray water. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, and possible fines from the City of Brookhaven. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes for pickup by the festival cleaning crew. Festival food and beverage programs are managed by Premier Events on behalf of the festivals we represent. Premier makes every effort to ensure clean, professional, and diverse food vending and food truck offerings for each event. The selection of vendors is based on a variety of factors including amount of space available, menu presentation, and the desires of the festivals. Each event and opportunity is unique. WHAT WE PROVIDE: Included in your festival fee is booth space, (2) 20-amp outlets, and access to water. Your tent, signs, equipment, tables, chairs, etc. are your responsibility with rare exceptions. Additional governmental fees such as Health Department fees may apply as well. PROPANE TANKS: Propane tanks must be properly secured and must comply with fire safety regulations. FIRE EXTINGUISHERS: All food trucks and vendors with deep fryers must have K-type fire extinguishers with current service tags. Food trucks and vendors without deep fryers must have fire extinguishers with current service tags which comply with fire safety regulations. INDEPENDENT CONTRACTORS Approved Food vendors and Food Trucks are independent contractors of the festival and have complete supervision and control of their operation and employees. As independent contractors, vendors are responsible for reporting retail sales and paying their own state and federal sales taxes. LOAD IN / LOAD OUT Vendors will receive information regarding load in/out and set up 3 weeks prior to the festival. Vendors that fail to abide by load in schedule, and deadline, may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee EVENT MAPS/VENDOR LOCATIONS Event maps will be provided upon Load In, where you will also find out your location. Location information will not be provided in advance as last minute changes happen within' days of the event. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the vending area if circumstances warrant, at its sole discretion. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths. LIABILITY The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Premier Events, LLC, Phoenix Concessions, LLC, The City of Brookhaven, and The Metro Atlanta Rapid Transit Authority (MARTA) against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the vendor acknowledges that Premier Events, LLC, The City of Brookhaven, and The Metro Atlanta Rapid Transit Authority do not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor. INSURANCE All food vendors are required to provide Premier Events proof of insurance for $1,000,000.00 Liability coverage (and needs to cover days of the event). You will be required to name The City of Brookhaven, Georgia, The Metro Atlanta Rapid Transit Authority, Premier Events, LLC, and Phoenix Concessions, LLC as additional insured. Please upload Policy. ANIMALS/PETS Animals and pets are not permitted in the event facility or neighboring outdoor event grounds except in conjunction with aids to the disabled. HOLD HARMLESS AGREEMENT: Through submission of application materials and signing this Agreement, Vendor agrees of hold the City of Brookhaven, Georgia, The Metro Atlanta Rapid Transit Authority, and Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC) harmless for any and all losses, expenses, demands and claims against the event or Premier Events, sustained or alleged to have been in any way related to the 2021 Brookhaven free Concert weekend. Exhibitor also agrees and acknowledges that Premier Events (aka Premier Events LLC, Phoenix Concessions, LLC), The Metro Atlanta Rapid Transit Authority, and the City of Brookhaven, Georgia are not responsible in any way for any personal injury, illness, property damage or loss of property that may occur during the 2021 Brookhaven Free Concert Weekend. Vendors agrees, acknowledges and further certifies that the Vendor and Vendor’s property, equipment and vehicles are properly insured for any and all loses incurred and or damages caused by Vendor or any party. Incorporation and Modification – This document includes all components of the agreement of the parties and is fully incorporated herein. The Application materials provided by the vendor to Premier Events on behalf of the city of Brookhaven shall be incorporated herein by reference. No other promises made prior to the execution of this agreement have been omitted from this document. The parties may mutually agree to modify this agreement; however, such modification shall only be binding upon the parties by signed written agreement. No oral modification or agreement outside the scope of this agreement shall be binding upon either party. No Agency, Partnership or Joint Venture Created – This Vendor is an independent operator and through this agreement no agency, partnership or joint venture relationship is created by the City of Brookhaven or Premier Events. The Vendor, its owners, employees or other agents shall not represent themselves as representatives of the City of Brookhaven, the Brookhaven Concert Weekend, or Premier Events. Vendor shall not enter into any contract or other agreement which would cause the City of Brookhaven or Premier Events to be liable in any way with any other party, including but not limited to, manufacturers, Vendors, or other suppliers, etc. Vendor shall hold the City of Brookhaven and Premier Events harmless from any cost or liability it may incur with the production of merchandise. WEATHER: **Brookhaven Free Concert Weekend is a RAIN or SHINE event** The concerts will take place rain or shine and approved vendors agree to be present during event hours despite weather conditions. Tents and banners should be properly weighted to withstand wind gusts and heavy rain. The City of Brookhaven and Premier Events make no representation or guarantees regarding actual event attendance, nor make any representation of potential financial success or failure. The vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither PE nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Brookhaven or its environs by the National Weather Service. The City of Brookhaven and Premier Events, LLC including any of their affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.

**In the event changes need to be made, for any reason, we reserve the right to do so at any given time. **This is a RAIN OR SHINE event. **Your space is only confirmed once completed all paperwork is submitted and payment is made.