Vendor & Exhibitor Application 2024

Welcome to the Washington State Swap Meet (WSSM) 2024! We're excited to have you join us as a vendor or food truck participant. Please follow the instructions below to complete your application.

1. Complete the Application Form:

   • Fill out the online application form with your business details, contact information, and a description of the products you intend to sell.

2. Application Fee:

   • Submit the required application fee as specified on the form. This fee secures your spot at the event.

3. Booth Size:

   • Select your preferred booth size. Booth sizes are available in 10-foot increments, with all booths having a depth of 20 feet.
   • If you need more than 20 feet in depth, please contact us at [Your Contact Information].
   • Note any special requests or requirements for your booth setup.

4. Submission:

   • Once you have completed the form and paid the fee, submit your application. You will receive a confirmation email with further instructions.

5. Approval:

   • Our team will review your application and notify you of your approval status within 5 business days. Approved vendors will receive additional setup information and event guidelines.
6. General Guidelines for All Participants
   • Setup and Teardown: Specific setup and teardown times will be communicated to all approved vendors and food trucks. Please adhere to these times to ensure a smooth event flow.
   • Parking: Follow the designated parking instructions provided by event staff. Vendors and food trucks can unload and load during specified times but must park in the general parking lot afterward.
   • Health and Safety: Ensure that your booth or food truck complies with all health and safety regulations. Maintain a clean and safe environment for attendees.

    

By participating in the Washington State Swap Meet (WSSM), you agree to abide by the following terms and conditions. These terms are designed to ensure a safe, enjoyable, and successful event for all attendees, vendors, sponsors, and staff.

1.1 Vendor Registration: All vendors must complete the registration process and pay any applicable fees prior to the event. Registration is non-transferable and non-refundable unless otherwise stated.

1.2 Sponsorship Agreements: Sponsors must comply with the terms outlined in their sponsorship agreements. Any breach of these terms may result in termination of the sponsorship and forfeiture of benefits.

1.3 Attendee Conduct: All attendees are expected to behave in a respectful and lawful manner. Any disruptive or inappropriate behavior may result in removal from the event without refund.

2.1 Setup and Teardown: Vendors and sponsors must adhere to the designated setup and teardown times. All booths and displays must be fully operational during event hours and promptly dismantled at the close of the event.

2.2 Booth Maintenance: Vendors are responsible for maintaining a clean and safe booth area. Any damages to the venue or rental equipment caused by the vendor will be the vendor’s responsibility.

2.3 Compliance: All vendors and sponsors must comply with local, state, and federal laws and regulations, including those related to health and safety, food handling, and sales tax.

3.1 Event Schedule: The WSSM organizers reserve the right to modify the event schedule, including dates, times, and locations, due to unforeseen circumstances.

3.2 Weather Policy: The event will proceed rain or shine. In the event of severe weather, organizers will communicate any changes or cancellations promptly.

3.3 Security: Security personnel will be present throughout the event. All attendees, vendors, and sponsors must comply with security protocols and procedures.

3.4 Liability: WSSM organizers are not responsible for any loss, theft, or damage to personal property or merchandise. Participants are encouraged to take appropriate precautions.

4.1 Use of Logos: Vendors and sponsors grant WSSM permission to use their logos and company names in event marketing and promotional materials.

4.2 Photography and Videography: By attending the event, participants consent to being photographed or recorded. WSSM reserves the right to use these images and recordings for promotional purposes.

5.1 COVID-19 Protocols: Participants must adhere to any health and safety protocols related to COVID-19 or other public health concerns, as specified by the organizers or local health authorities.

5.2 Emergency Procedures: In the event of an emergency, all participants must follow the instructions of event staff and emergency personnel.

6.1 Vendor Refunds: Vendor registration fees are non-refundable unless the event is canceled by the organizers. In the event of cancellation, vendors will be notified and refunded in full.

6.2 Attendee Refunds: Ticket purchases are non-refundable. Exceptions may be made at the discretion of the organizers in the case of event cancellation.

7.1 Amendments: WSSM organizers reserve the right to amend these terms and conditions at any time. Participants will be notified of any significant changes.

7.2 Governing Law: These terms and conditions are governed by the laws of the State of [Your State]. Any disputes arising from participation in the event will be subject to the jurisdiction of the state and federal courts located in [Your State].

7.3 Severability: If any provision of these terms and conditions is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

By participating in the Washington State Swap Meet, you acknowledge that you have read, understood, and agreed to these terms and conditions.