Vendor Consideration Form

2025 EVENT INFORMATION

July 11-13, 2025
Tulsa Marriott Southern Hills

Vendors at Tokyo, OK are merchants that sell/offer pre-packaged/manufactured items. Vendors MUST submit a way to view their wares - website, tumblr, Facebook photo gallery, etc. 

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Vendors may also include OS4CA/Event partners and guest booths.

APPLICATION & SELECTION 
Spaces in the vendor room are invite-only. OS4CA does its best to balance variety and need, as well as try to ensure our vendors do the best they can during the weekend. 

This is strictly an application and does not guarantee you a space at the convention. 
 
If you are invited to join the Shopping Bazaar, you will receive an email with a payment link. Payment is due upon receipt and your space is not guaranteed until payment is made.

 
COST
Each space for a vendor is $800 which includes all applicable taxes and fees.

This includes:

• One (1) 10’ x 10’ booth space

• Two (2) full weekend badges/booth space

• One (1) 6' table/booth space

• Two (2) chairs/booth space (if needed)

• Dedicated Wi-Fi access

Please note, any vendor can purchase up to four (4) booth spaces. 
 
Additional items available:

• Additional badges - $55
• Additional tables - $10

Please note, there is a max of four (4) badges allowed per booth space purchased. 

Additional item fees may be invoiced separately after table purchase. 

CANCELLATION POLICY
All sales are final. Rollovers can be requested for one (1) year.

Bootleg Policy

• OS4CA does not condone or support the sale of pirated or bootleg merchandise.

• Pirated video material, whether it be video, DVD, VCD or any other format is not tolerated. The decision has been made to prevent the sale of ‘gray’ area CDs which include, but are not limited to, SonMay, Ever Anime or other Taiwanese or Hong Kong distributors. For visual and audio material, only original Japanese or North American distributed items will be acceptable. Only properly licensed model kits (e.g. no Bendi or other similar imitations) will be tolerated.

• If you are asked to remove an item due to copyright or trademark concerns, please remove it promptly and without discussion.  This is to protect you as well as the event. Refusal or sell the item after being asked to remove it will result in your removal from the event.

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Adult Products Policy

• Merchants may sell an item that is allowed by Oklahoma law that does not conflict with convention rules and regulations and is relevant to the Event venue.

• Any live-action video that is considered to be ‘XXX’ or displays sexual penetration is illegal in Oklahoma and banned from the convention. This includes special features on DVDs and printed inserts. Anyone found selling these items will be asked to remove them from the premises. Failure to do so will result in loss of convention space for the remainder of Tokyo, OK and the proper authorities may be notified.

• Hentai, Yaoi, and any other media material requiring an age limit of 18 or older cannot be sold within the Shopping Bazaar or anywhere on the premises.

• This is a family-oriented convention that welcomes people of all ages and backgrounds.