Food & Beverage Vendor Application

Name: Beware! of the Square 2024
Start: 2024-10-26T16:00:00-00:00
End: 2024-10-26T21:00:00-00:00
Location: 142 N Ohio St

Deadline: Sep 06, 2024 11:00 pm (GMT-05:00) Central Time (US & Canada)

Beware! of the Square 2024

Date: Oct 26, 2024 4:00 pm - Oct 26, 2024 9:00 pm (CDT)

Celina, Texas

$ 100.00

About the application

*This application applies to all vendors preparing and serving food or beverage onsite to be consumed at event.

Event Date: Saturday, October 26, 2024

Event Time: 4:00 - 9:00 PM

Application and photographs must be submitted in one application. Applications will close Friday, September 6th, 2024. Vendor acknowledges that submission of application does not guarantee acceptance into event.

Upon review and acceptance of vendor application, an approved vendor will receive payment notification by email. Payment will be charged in 5 business days after acceptance notification. Or please let us know if you will be mailing a check so we can cancel the charge on your card. Vendor will be charged an additional $25.00 for bounced payments on card entered & returned checks with insufficient funds. If payment is not received by the deadline, vendor will be removed from the approved list and will not be able to participate in the event.

Refund Policy:
>21 days prior to event: 100%
14-21 days prior to event: 50%
Less than 14 days: No refund

About the event

*Vendor applications will close Friday, September 6th. The Halloween Capital of North Texas, Celina, is excited to invite you to our 6th annual Beware! of the Square festival on Saturday, October 26th, 4:00 - 9:00 PM. All market vendors will be participating in trick-or-treating starting at 4pm – till candy runs out. Join us if you dare...

City of Celina

Contact Organizer

City of Celina

Contact Organizer

Terms & Conditions

Vendor acknowledges that submission of application does not guarantee acceptance into event. Photo(s) of product(s) displayed are required to be submitted with application.
Vendors are required to have a 10x10 tent and 25 lb. weight per tent leg for their booth space. Vendors are encouraged to bring their own battery-operated LED lights for their assigned booth. The vendor will provide their own tables, chairs, or other booth accessories as needed
Vendor is required to supply 100' of extension cord, if electricity request has been approved.
Booth space will be assigned in advance by the event organizer. An effort will be made to separate vendors selling similar products. However, all booth assignments are final, and no changes will be made during the set-up process for any reason.
Vendor is prohibited from selling merchandise or distributing information from an area other than their booth space.
Vendor must only sell those items submitted and approved by the City of Celina. City of Celina decisions are final. Only merchandise submitted in the application is allowed to be displayed during the event. You are required to submit photos for consideration. Vendor shall not sublet or assign this License to any other person.
Vendor is permitted to decorate booth/tent space as they please; however, the City of Celina strives to create a polished and professional appearance throughout the event. Vendor shall decorate their designated booth space accordingly. Vendor is encouraged to decorate their booth themed to the event.
Vendors can display signage within their assigned vendor space. All signage and décor shall be properly displayed and mounted. Vendors shall not place signage or advertisement flyers in any other locations aside from their designated vendor space. Signs, banners or display of any kind of inappropriate messaging, shall not be displayed by vendor in the booth/tent space or at any other event location.
Vendors are advised to bring a dolly or wagon to ease the transport of vendor supplies. Personnel or equipment are not provided to assist vendors in unloading or loading merchandise or displays.
No profanity or inappropriate materials.
No political promotion/content. No political content/promotion as defined by references to a preferred candidate, political party, elected or appointed government official, election, referendum, ballot measure, legislation, regulation, directive, or judicial outcome
Food sampling is not permitted without the appropriate food permits
All Food Vendors must apply for a City of Celina Temporary Event Food Vendor Permit (TEFV). Food vendors and Artisan vendors' (Cottage Law) food sampling must have a current City of Celina TEFV.
All food vendors (excluding Texas Cottage Food Law Vendors) are responsible for providing the required proof of minimum insurance coverage within 10 business days after vendor acceptance notification. Vendors will send proof of insurance to events@celina-tx.gov.
If cooking with gas, oil, or open flame vendors must also schedule an inspection to receive a Mobile Fire Suppression Permit (MFS).
Vendor must conduct themselves and dress in a manner appropriate to the event.
Each vendor will receive a time schedule for arrival. Location and placement of each vendor will be determined at the sole and absolute discretion of the event organizer.
Vendor must be at the event, engaged in their official capacity, for the hours and/or duration that have been mutually agreed upon between the Participant’s organization and Event personnel.
Vendor acknowledges they are not a spokesperson for the Event and will direct any on-site media inquiries to Event personnel.
Vendor grants the City of Celina the right to use his or her name and likeness obtained in connection with participating at the Event for any publicity and advertising purposes.
Vendor will be responsible for their own cash box and receipts. You are responsible to apply for the Texas State Sales Tax ID# and to report your earnings as being sold in Celina, Texas. The state sales tax rate is 8.25%. For more information on applying and filing call 1-800-252-5555.
Before vehicles are allowed on site at the conclusion of the event, the participant’s booth must be packed up and ready to load. Vendors may not shut down or depart their booth during hours of operation. Any vendor who leaves before the conclusion of the event will terminate their right as a vendor for future events. Vendors must personally attend their booths and must be present during the entire festival. The vendor shall maintain his/her own booth at all times in a safe manner. Vendors are required to conduct all activities within their assigned booth space. Participants must dispose of all trash according to the City of Celina regulations.
The Celina Police Department will provide security during the event. This presence does not guarantee against theft or loss. The City of Celina is not responsible for any lost, damaged or stolen items or property.
The City of Celina holds the right to refuse participation to anyone because of non-compliance with the guidelines. This will result in forfeiture of all fees paid.
Returned checks and cancellations will be charged a $25 fee. Payment is due within 5 business days after payment notification.
The City of Celina reserves the right to cancel any vendor at any time. Vendors canceled by the City of Celina shall receive a full refund, unless vendor has violated the terms and conditions of the “Vendor Policy and Guidelines” in which case vendor forfeits the refund. City of Celina decisions are final.

Related files

Food Truck / Trailer Dimensions Example

2024 City of Celina Event Vendor Guidelines

Prices

Food & Beverage Tent 10x10	$100.00	Non-refundable	$100.00 flat fee + 15% of gross sales at event
10x10 Wine Vendor	$100.00	Non-refundable	$100.00 flat fee + 15% of gross cup sales at event
Food & Beverage Truck or Trailer	$100.00	Non-refundable	$100.00 flat fee + 15% of gross sales at event
Food & Beverage Tent 10x20	$100.00	Non-refundable	$100 flat fee + 15% of gross sales at event

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Company Social Media Page
Day of Event Contact First & Last Name
Day of Event Contact Email
Day of Event Contact Cell Phone Number
Description of Menu & Items To Be Sold at Event
Please Submit Your Menu & Pricing for the Event.
Please Submit Photo(s) of Your Food/Beverage Presentation.
Please Submit Photo(s) of Your Booth Fully Set Up.
What Type of Payment(s) Do You Accept? (Select All That Apply)
F&B vendors are required to provide their electical plug-in connection.
Please Provide a Picture of Your Electrical Plug (THIS IS REQUIRED TO BE CONSIDERED, TAKE A PHOTO OF YOUR EXACT PLUG OR ELECTRICAL SET-UP.)
If Needed, Are You Able to Operate With Your Own Generator?
Please List Your Generator Type and Approximate Run Time Before Refilling
Food Truck Dimensions
What Side of the Food Trailer Do You Serve Out of?
Describe How You Will Manage the Distribution of Food/Bev and Your Que Line.
How Many Customers Can You Serve Per Hour?
Average Wait Time for Customer to Receive Their Food/Beverage?
Do You Need a Potable Water Hose Connection?
What is the Length of Your Potable Water Hose?
Bags of ice will be sold at the event: How many 8lb bags ($2 per) of ice do you plan on purchasing to use at the event?
Special Request for the Events Department to Consider for Approval.
Tented Vendor Agrees to Supply Their Own Tent, Tent Weights (25lb per leg), Tables, and Chairs.
I Have Read and Understand the 2024 Vendor Policy & Guidelines.
I Agree to Set-Up and Be Ready for Sales By 3:00pm on the Day of the Event. I Agree to Remain Onsite Until the Close of the event at 9:00pm. I Understand That Violation of These Requirements will Forfeit My Fee and the Ability to Participate in Future Events Coordinated by the City of Celina.

Food & Beverage Vendor Application

Beware! of the Square 2024

Application deadline has passed