Seafood Fest Food Vendor Application

Overview of Event 

The Seafood Fest is an outdoor event celebrating a variety of local seafood options and family fun hosted at the Waterford Lakes Town Center in Orlando. This event is free to the public and is hosted on Saturday, November 9, 2024, from 12:00-6:00 pm in the parking lot in front of Regal Cinemas.

The Seafood Fest replaces the 20+ year Taste of Orlando event. We anticipate 6,000+ people to attend. Because the mall's focus is on families, no alcohol is allowed at the event! 

Required Items for Application Submission

The following items are due when the application is submitted.

The following items are due 60 days before the event (by Sept. 9, 2024). 

DBPR will be inspecting vendors the morning of the event. If you do not have a temporary event license, you will be subject to the fee. To learn more and view accepted payment options, visit https://www2.myfloridalicense.com/hotels-restaurants/licensing/temporaryevent-guide/

It is the vendor’s responsibility to obtain all appropriate licenses required by Orange County and the State of Florida. A reminder email will be sent in August. When applying, please ensure that you will have the licenses and insurance required as vendor fees are non-refundable if a vendor cancels for any reason.

Food Vendor Fees (Non-Refundable)

Vendor fees are based on the space size as follows:

* 10’ x 10’ - $200             * 10’ x 15’ - $225             * 10’ x 20’ - $250

* 10’ x 25’ - $275             * 10’ x 30’ - $300             * 10’ x 35’ - $325

Menu Requirements

At least 75% of the food items on the menu must be seafood items (this does not apply to dessert or beverage vendors). We do not offer exclusivity. All drinks other than water, soda, and sports drinks must be listed and are subject to approval.

Only the items submitted and approved can be sold. Any menu changes must be submitted for approval in writing at least 30 days before the event. If a vendor has items for sale that were not previously submitted/approved, you will be required to remove those items from your menu.

Vendor Set Up/Breakdown

Set up is from 9:45-11:45 am. The event is open from 12:00-6:00 pm. Breakdown is from 6:00-7:00 pm. The parking lot must be completely clear by 7:30 pm. All trailers must be dropped.

Vendors are required to remain set up for the duration of the event, even if you sell out. This is to ensure that the event remains full the whole time and doesn't confuse other vendors or guests who may see a vendor leaving and think the event is ending early.

If you sell out and would like to walk away from your booth, please close your window (or lower your tent legs) and put up a "Sold Out" sign.

Vendor Location

Please review the 11-9 Layout. Food trucks/trailers will park in the yellow areas of the parking lot. Spaces are first come, first served. Food tents may be placed in the food truck area or in the numbered spaces, depending on available space. 

Power/Water

Food vendors must be self-sufficient; Electricity and Water will not be supplied. 

Rain or Shine/Severe Weather Policy

This event is rain or shine. Every effort will be made for the fest to go on despite inclement weather within reason. In the case of severe weather or a natural disaster, the event will be rescheduled for everyone’s safety. Vendors will be automatically transferred to the new date. If unable to attend, a credit will be issued for a future event.

Trash During Event/Clean Up After Event

Food vendors are responsible for having a trash bin by their truck/booth during the event. You are required to clean up your space after the event and are responsible for the removal of your trash, boxes, and waste from the parking lot. If you leave trash behind, the Town Center will charge a $75 fee.

Cooking Oil or Grease

Cooking oil or grease must be disposed of properly by vendor and not left on site. Improper disposal, spills, or abandonment may be reported to the EPA.

Sales Tax

Vendors are responsible for reporting taxable sales associated with the festival. To obtain information on a Temporary Tax certificate if needed, please contact the FL Dept. of Revenue.

Attendance

Attendance and/or number of sales are not guaranteed.

Liability Insurance

Vendors are required to have $1,000,000 in liability insurance coverage. Proof of insurance must be submitted at least 60 days before the event listing the East Orlando Seafood Fest, Touch of Magic Events LLC, Washington Prime Group Inc., and Waterford Lakes Town Center as additional insureds.

Event Address

The address to list is 413 North Alafaya Trail, Orlando, FL 32828.