Application Information - 2022 Florida Renaissance Festival, LLC – Eventeny.com
Festival Rules and Regulations *Please read carefully*
CHECK-IN: When you arrive, check-in FIRST at the Administrative Office trailer near the front gate. You will be asked to sign in and wait until you are called. The first served queue are Fast Pass Vendors for the reason that they have submitted all requirements and paid in full. The second queue will include vendors with missing information, document, incorrect COI, and or any pending payment. Once all of your booth fees are paid in full, your status has been processed and cleared, then you can be checked in for booth placement, camping, photo ID, and Parking Passes.
NOTE: The booth must be checked in and cleared before any employees will be issued ID badges. Please plan ahead, to save yourself time.
NOTE: To be issued an ID Pass, your Booth must have completed the steps above, each Vendor must have paid all fees due, and submitted the necessary information on their employee’s. Anyone seeking to obtain an ID Badge MUST bring their State-Issued Driver’s License or a State-Issued ID to Admin Office. If No State ID.......No Festival ID Badge!
BOOTH PLACEMENT: Once your booth has been cleared for placement, you will be added to the “Placement” list where a designated person will take you (Fast Pass has priority) to your booth space.
*SEE FAST PASS DETAILS TO EXPEDITE* PHOTO IDs: Your Festival ID Badge is required for admittance to the site. If you lose your badge a replacement will cost you $50.00, no exceptions. ID Badges must be carried at all times.
IMPORTANT: Should we find that a Festival ID has been issued to a vendor's “employee” that is not working, a fine of $100.00 will be charged to the booth owner; no exceptions! Employees that quit or are fired are required to return their ID pass to the booth owner – It is the Booth’s responsibility to return the ID to the Admin office or report them.
IDENTIFYING SECURITY: ALL OF OUR SECURITY STAFF MEMBERS CARRY SECURITY TEAM ID’S. Please cooperate with these staff members! Persons carrying Security passes and Staff passes (Executive Staff members) are allowed all access when it involves Festival business.
VEHICLE PARKING PASSES: Only one vehicle pass per registered participant will be issued. You must show your photo ID to receive your pass. Please make sure that your Vehicle Pass is always visible on your dashboard or from your rear-view mirror, with your Name, Booth Name, and Cell/Contact Phone Number visible. If you are parked where you do not belong, we will attempt to find you. If there is no pass displayed or readable, or we cannot find you, you will be towed at your expense! DO NOT LOSE YOUR PARKING PASS, as replacements are not available. PARKING ON FESTIVAL DAYS: If you are not staying in our campground please try to carpool or get a ride. Participant parking will be easily accessible through the back gate, west of Powerline Road on the south side of Hillsboro Blvd. All vehicles must have a Parking Pass to get in the back gate and EVERYONE in the car must have an ID, no exceptions. There is ABSOLUTELY no parking in the campground unless you are a registered camper.
VEHICLE SITE ACCESS: NO SPEEDING! A speed limit of 5 MPH is enforced at all times. If you have on-site vehicle approval, please unload quickly and remove your vehicle promptly. Do not leave your vehicle on-site any longer than is ABSOLUTELY necessary. On Festival days all vehicles must be off-site by 9:15 a.m. and cannot re-enter until The Festival is clear of patrons (management’s discretion). During and after rain, vehicles will not be allowed on site.
AFTER-HOURS SITE ACCESS: No one is allowed on The Festival site after closing without a valid Festival ID. All after-hour gatherings must have prior approval from Festival Administration and Security.
CAMPING: You MUST be registered to camp. Please send your Camping Registration information and pay before the deadline to ensure a spot – do not wait until checking in at the festival! If you set up your campsite BEFORE registration and check-in you will be asked to tear down and move! - All fees are due prior to camping upon check-in with the administrative office. - Electricity is limited to one connection of 110 volts, 20 or 30 amps- All extension cords must have a ground pin and must be at least 12 gauge. No air conditioners! ONE HOOK-UP PER CAMPSITE
Note: If you need more, you will need to request and pay for additional electric if available, in advance. - Noise Policy - no noise after 10:00 PM! Please be courteous to your neighbors. - Place your trash in a dumpster. - Propane fills and trailer pumping are available; see your campground manager. - Showers are accessible to registered campers only.
INDIVIDUAL RIGHTS: You have the right to ask anyone walking through your camp for their pass. If they refuse or cannot provide them, call security immediately. The Festival has a “See Something, Say Something” Policy!
PETS: We have a NO PET on-site policy. Pets are welcome in the campground area. They must be registered with the campground manager and have proof of vaccinations BEFORE you arrive. Pets must be on a leash at all times and must be cleaned up after. You must have adequate shelter, food, and water at all times for your animals! There is a $10 fee per pet per site.
GENERAL FESTIVAL GUIDELINES: Everyone is expected to work to support the Festival’s Renaissance theme by maintaining period dialect, dress, and decorum. When you are on-site, you are on stage. Never break the illusion of the Renaissance in front of the patrons. All booth personnel including spouses, children, and employees MUST follow the costuming guidelines. Nothing Modern will be allowed to be visible to patrons. Booths in the Festival must reflect the Renaissance Theme.
COSTUMING: All participants must work with The Festival to promote the illusion of traveling back in time to the Renaissance era by wearing period costumes, and using period tents or decor. All participants, including spouses, children, and helpers must be dressed in an approved costume. The following restrictions apply but are not limited to: No watches, sunglasses, No facial piercings (except ears), No striped, neon, or print fabrics, Men must wear a shirt, Hair must be of natural color or covered (no purple, green, blue etc.), No jeans, No T-shirts, halter tops, tennis shoes or combat boots, No bare feet, absolutely no smoking or cell phone use in view of the patrons. Failure to follow the dress code could result in removal from the festival.
SMOKING: Smoking on-site during festival days must NEVER be done in the view of patrons. Keep it out of sight and do not leave your butts behind. No exceptions!
ALCOHOL/ILLEGAL SUBSTANCES: We have a NO TOLERANCE POLICY for consumption of alcohol by participants during festival hours and use of non-prescribed drugs of any kind at any time. Disturbances resulting from “being under the influence” will not be tolerated. Anyone creating such a disturbance will become a guest of the Broward County Sheriffs’ Department.
ANY PHYSICAL ALTERCATION WILL RESULT IN ONE, BOTH, OR ALL PARTIES INVOLVED BEING REMOVED FROM THE FESTIVAL PERMANENTLY!
PROFANITY: This is a family-oriented show. The use of profanity is strictly prohibited.
HOURS OF OPERATION: All booths must be open continuously from 10:00 AM until the site has been cleared of patrons on weekends and on School Day from 9:30 AM to 2:30 PM.
WEATHER: The Festival is open for business rain or shine. Please be prepared to protect your product in case of inclement weather. You may NOT close your booth without the consent of the producer. We are a RAIN or SHINE Festival. If the weather is severe enough that The Festival needs to close, the OFFICIAL WORD will come ONLY from Festival management. DO NOT CLOSE YOUR BOOTH WITHOUT PRIOR NOTICE FROM THE PRODUCER! Due to seasonal weather, all tents must be staked down. Please take all necessary and appropriate steps to ensure the public is safe in your booth at all times!
PARADE: A representative from each craft booth is required to participate. The location and lineup time will be announced.
SIGNAGE: All booths are required to have visible period style signage. A painted or carved wood sign or a prominently displayed fabric banner (which could also be used for the parade), are recommended.
LOST AND FOUND: Found items should be taken directly to the Festival Souvenir Booth inside of the front gate or given to Security personnel. Lost items will be stored in the Administration office trailer during weekdays.
LOST CHILDREN: Should be taken directly to the nearest security staff member, or the closest Festival booth. Radios are located at the front gate, all pubs, soda booths, the info booth, and the souvenir booth.
PATRONS: This is a family show. Please act accordingly. If there is a problem with a patron, quietly report it to a security staff member or the closest staff member with a radio.
COURTESY: Please be considerate of other participants. Do not interrupt stage shows, musical presentations/bits, or demonstrations by Artisans or Encampments.
OBSERVANCE OF LAWS: Everyone is expected to abide by all applicable laws, regulations, ordinances, Park rules (including, but not limited to, those relating to health, safety, and fire prevention) and all instructions, rules, and regulations provided by The Festival.
MAIL: There is no mail delivery at The Festival site. A Festival participant volunteers for mail pick-up only as a courtesy. Pick up your deliveries promptly at the Package tent for UPS, Fed-Ex, or US mail packages. The Festival is not responsible for any packages left unattended. The Festival is not responsible for lost or stolen mail or mail delayed in transit. Due to ongoing problems with the local Post Office, we do suggest you consider a PO Box. Any mail received after the festival closing day will be returned to the sender.
SPACE ASSIGNMENTS: Space assignments are at the sole discretion of the Producer.
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