FOOD CART EXHIBITOR FEES:
** 7% Florida Sales Tax will be added to cart fees at check-out**
$35 Application Fee (non-refundable and due upon completion of online application)
$650 CART fee (non-refundable and does NOT include anything) + $45.50 sales tax = $695.50
***CART FEE DUE UPON ACCEPTANCE INTO THE EXHIBIT***
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.
Cart Spaces are 6’ X 6’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.
Special cart space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Please include all requests in the application.
During the event, all exhibitors will be visited by a Festival Management Group representative to ensure that they are compliant with our event policies. It is the exclusive right and responsibility of the Festival Management Group Staff to call for the removal of an exhibitor that is not compliant with the event policies and requirements. Non-compliance may result in expulsion from the event or refusal of future event participation.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
PARKING: (See “2025 B&B LOAD-IN & PARKING MAP.PDF” in Related Files section of application in Eventeny)
Exhibitor Parking is provided behind the Village of Wellington Swimming Pool.
Booth Tear Down:
Packing up of booth supplies may begin at 6:00 pm on Sunday. Vehicles are NOT permitted onsite. Bacon & Bourbon Fest staff will advise you when you can move your vehicle closer and after everything is ready for loading (if applicable).
Electricity:
Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your space. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
Security:
You are responsible for all valuables and items in your assigned area. Bacon and Bourbon Fest Management Team employs private security, however, we cannot be responsible for lost, damaged or stolen items from your assigned area.
Equipment:
You are responsible for providing your own materials for your cart and assigned area.
Liability Insurance:
ALL FOOD / EDIBLE EXHIBITORS must provide a Certificate of Liability Insurance ($1,000,000 / $2,000,000) with the Village of Wellington, 12150 Forest Hill Blvd, Wellington, FL 33414, listed as Additional Insured. Please email certificate to teamFMG@festivalmanagementgroup.com.
Text Alert System: Please provide the cell phone numbers of all people working in the booth on your application at the time you apply as we will be adding them to our text alert system. This system is utilized to communicate load-in/load-out updates, severe weather info, lost child reports, etc. during the event.
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Staffing:
Please make sure the people staffing your cart(s) are familiar with Bacon & Bourbon Fest Booth Policies & Guidelines.
Coordinate staff access to the site in advance to avoid confusion. Every person staffing your cart(s), whether employees or subcontractors, will need to check in at the Vendor Check-In booth.
Cancellation Policy:
No refunds for any fees paid. Application fee taken immediately upon application received.
Once the Committee approves you for the show, you will receive an acceptance email and cart fee payment will be processed at that time.
No Show Policy:
Vendors who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (teamFMG@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
Rain, Shine, Cancellation Clause:
Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.
The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency, the event organizer reserves the right to decide in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.
The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.
This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday, March 21st from 8 am – 7 pm (Cart-In Only) - Vehicles must be removed from load-in site as soon as emptied to allow for others to unload.
OR
Saturday, March 22nd starting at 7 am - Vehicles must be removed from load-in site by 8:30 am.
BOOTH HOURS:
Saturday, March 22nd (11:00 am – 9:00 pm)
Sunday, March 23rd (11:00 am – 6:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call the Vendor Manager at 561-409-5966 or email at TEAMFMG@festivalmanagementgroup.com.
We look forward to another great show with you!
