This document forms the basis of an agreement between ITS COMPLICATED LLC and the artists who wish to sell merchandise or services at Comic Con Honolulu, herein known as “artist”. ITS COMPLICATED LLC is the host organizer and promoter of entertainment conventions and services. Artists are in the business of selling their own printed or commissioned artwork and self-made creations hereinafter designated as the Property. The terms ITS COMPLICATED LLC and Comic Con Honolulu shall be termed to mean the individual or individuals assigned by the CEO of ITS COMPLICATED LLC as Artist Alley Room Liaisons. Artist shall be fully responsible to pay for any and all damages to property owned by the Hawaii Convention Center or ITS COMPLICATED LLC or their owners or managers, which results from any act or omission of Artist. Artist agrees to defend, indemnify, and hold harmless, Hawaii Convention Center, ITS COMPLICATED LLC, and their respective owners, managers, officers or directors, agents, employees, subsidiaries, and affiliates, from any damages or charges resulting from Artist’s use of the property. Artists’ liability shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Artist, their agents, employees, and business invitees which arise from or out of the Artist’s occupancy and use of the exhibition premises, Hotel, or any part thereof. Artist is responsible for providing their own insurance, if desirable, to protect Artist and Artist’s property from damage, loss, theft, harm, or injury. Neither ITS COMPLICATED LLC nor the Hawaii Convention Center will obtain insurance on Artist’s behalf. Artist is solely responsible for its own company, exhibited material, goods, samples, and other property. Artist will hold harmless ITS COMPLICATED LLC and event facilities or any of their respective officers, agents, employees, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Artist, Artist’s officers, agents, employees or other persons, whether caused by the negligence of ITS COMPLICATED LLC or event facilities, or from theft, fire, water, accident, or any other cause whatsoever that are not covered under ITS COMPLICATED LLC’s standard insurance policy. ITS COMPLICATED LLC reserves the right to make changes or amend the contract and has the final say on all matters pertaining to the use and function of the Artist Alley during the duration of the show.
1. Once this application is submitted, the Artist Alley Liaisons will review the submission and verify the submission is complete and appropriate for the Comic Con Honolulu Artist Alley. The credit card submitted with this application will be charged upon approval. If you require alternate payment, please contact artistalley@comicconhnl.com to make arrangements upon SUBMISSION of this application.
2. Provide a valid email address and check your email often. If you do not hear from us by August 1st, 2024, contact the Artist Alley Director. Comic Con Honolulu is not liable if you do not receive information because you did not check your email or provided a faulty/invalid email address.
4. If special arrangements are required, please contact the Artist Alley Director no later than 6 weeks before the convention.
COVID-19 POLICIES
We request that all participants of Comic Con Honolulu please be fully vaccinated against COVID-19. We have not yet determined our exact COVID-19 policies, but ARTISTS must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and upon checking in. If you are feeling sick the week of the convention or have been exposed and are not vaccinated, please stay home. We will transfer your table to next year or process a refund after the event. ITS COMPLICATED LLC is not responsible in any manner for any risks related to COVID-19 in connection the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status.
CODE OF CONDUCT
1. ITS COMPLICATED LLC (Comic Con Honolulu) reserves the right to remove you from Artist Alley without refund for any reason. You will not be allowed to exhibit for the remainder of the convention. Severe violations may result in a suspension or permanent ban as an Artist Alley exhibitor.
2. All those with exhibitor memberships must also adhere to the code of conduct located at https://comicconhonolulu.com/information/rules-policies/code-of-conduct/
3. ARTISTS are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any ARTIST ejected from the convention during off-hours must leave immediately the next morning during the set-up time.
4. Artist Alley promotes a safe and respectful environment for the artists and guests. As such, ARTISTS should conduct themselves in a professional manner and must abide by all instructions given to them by Comic Con Honolulu and Artist Alley Directors and Staff.
5. All convention, local, state, and federal rules will apply while in the Artists Alley. ARTISTS who break any of the convention rules will be dealt with in an appropriate manner. ARTISTS who break any laws should expect to deal with law enforcement and face possible prosecution. This contract does not protect ARTISTS who break the law.
LIMITATIONS ON SALES
1. We encourage the sale of any products featuring your own creations, commissioned and hand-drawn works, unique hand-made items, fanzines, and similar items.
2. All ARTISTS must obey federal, state, and local laws and ordinances regarding the sale of material that, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. ARTISTS selling material that infringes upon the trademark or copyright of another party may be ejected without warning and without refund. ITS COMPLICATED LLC reserves the right to inspect and/or eject questionable material at any time.
3. Artist Alley ARTISTS may only sell their own ORIGINAL artwork and creations. ARTISTS cannot sell licensed or logo merchandise unless it can be considered “fan art.”
5. ARTISTS may not display material deemed offensive or inappropriate. ITS COMPLICATED LLC has the sole right to determine what is offensive or inappropriate. You may not sell offensive or inappropriate material to minors (under age 18). Artists who fail to comply or are caught selling such materials to minors shall be ejected without warning and without refund.
TABLE USE POLICIES
1. All ARTISTS certify that they have complied with all federal, state, and local policies regarding the collection of any and all required taxes.
2. You may not share your table with other Artists. You may not resell, sublet, or otherwise profit off the table space itself.
4. You may not damage, mark, or disfigure any of the provided equipment (including tables, chairs, table skirting, carpets, etc.). Report any accidental damage to the Artist Alley Staff as soon as possible. You may be held responsible for any fines incurred by ITS COMPLICATED LLC resulting from these damages.
5. ARTISTS may only apply for Artist Alley or Dealers Room.
6. Standard Table Guidelines:
• Standard Table will be 1 (one) 6" table.
• Displays can be up to 8" tall. Displays must be sturdy and not pose any hazard of falling. Telescopic poster displays MUST use the appropriate hardware and not pose any risk of falling or other safety hazards.
• Tables may not be moved or removed.
8. No more than 2 chairs will be allowed per full table. Freestanding forms must meet the designated guidelines for your area of purchase. See above for guidelines. All displays, chairs, tables and merchandise must be maintained within ARTIST’S designated area.
9. There is to be no smoking, burning of objects, or open flame in Artist Alley at any time.
10. The Hawaii Convention Center requires special tape on their floors. Do not tape anything to walls or floors without permission from Comic Con Honolulu. If an area poses a tripping hazard, see the Artist Alley staff.
11. Artists may play video/audio devices at a reasonable volume. ITS COMPLICATED LLC reserves the right to determine the definition of ‘reasonable volume.’ If there are complaints, you will be asked to turn down/off your music. Furthermore, ITS COMPLICATED LLC also reserves the right as to what audio/video content may be played during the hours of operation of Artist Alley.
12. If you want to have a raffle or giveaway, please inform the Artists Alley Director ahead of time so that we can assist with any possible line forming or crowding issues. Crowding becomes a problem when it begins to block the thoroughfares between tables, becoming a fire hazard. Therefore please get your raffle/giveaway taken care of as quickly as possible. Please make sure any raffles comply with state and local laws, as well as Hawai’i Convention Center rules.
13. At the completion of the convention, ARTISTS are expected to clean up their own space. Convention center guidelines for trash disposal / recycling will be included in the ARTIST information packet given before the start of the convention. If you fail to clean up your space, a cleanup fee of $300 will be assessed. If you are found to be disposing of your trash/boxes/etc improperly, the Hawai’i Convention Center may assess a housekeeping fee of up to $1,000.
14. Artist Alley table placements will be assigned on a lottery basis. There will be no “seat by” requests.
15. ITS COMPLICATED LLC and the Comic Con Honolulu staff are not responsible for personal items or merchandise.
16. ITS COMPLICATED LLC may use pictures of the artist and booth setup for promotional purposes.
