GENERAL INFORMATION & AGREEMENT
By reading the information below and submitting this online Application & Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2024 Shop and Stroll Markets Vendor Summerfest and made a part hereof by reference.
Please read over the Festival Rules, Terms & Conditions before filling out and submitting your application. By submitting your application and payment you agree to and understand the Festival Rules, Limitations, and Procedures. Please note that you must pay the Booth Site Fee and non-refundable Jury/Application fee at the time of application. Refunds for non-accepted applications, less the jury/application fee, will be refunded back via the EVENTENY platform to the credit card initially used. Browse through our applications and let us know if you have any questions. This is an electronic agreement and by completing this application, you are validating and approving this agreement electronically.
Application Process
1. Complete the online application form
2. Provide detailed information about your booth, products/services, and category
3. Attach necessary documents or images to support your application
4. Apply before the deadline
5. Once approved, your card will be automatically charged
6. Application fees are $10 and non-refundable, even if wait-listed or not approved
APPROVAL: Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submittal of an application does not guarantee a vendor's acceptance into any event. All decisions are at Shop and Stroll Market's discretion. Shop and Stroll Markets has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of Shop and Stroll Markets.
Shop and Stroll Markets DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items. Exceptions are the following. Food, and Direct Sales
Vendor Acceptance Terms
- We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
-Vendors agree to promote and share event promotions through their own marketing channels
-Each application must include five digital photographs: four photographs must clearly show the work the artist intends to exhibit and one photo must be an image of the artist’s booth completely set up. If there is no booth photo, the artist may automatically be disqualified from the jury process
SPACE SIZE AND ASSIGNMENT
- Vendors will be given a 10x10 outside space
- Space assignments provided at check-in only.
-There is no booth splitting. One vendor per booth
Setup and Breakdown Information
-Setup begins at 8:30 am
- Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event,
- Booth breakdown commences after the event ends at 3:00 pm
- Must be fully packed and cleared out by 4:00 pm Space and Display
- Must stay within designated space limits, including display racks and tables
- Booths should remain open and staffed for the duration of the event
- Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
- Vendors must comply with all state and federal laws, regulations, and sales tax requirements
-All vendors must provide their tents, dollies, non-electrical lighting, and other operational equipment. Shop and Stroll Markets are not responsible for providing power to any vendor. If you require power, you must provide your generator, extinguisher, barricades, and cord covers for your setup.
CANOPY/TENT WIGHTS: No tent stakes allowed; tent weights are REQUIRED for safety Event Protocol
All vendors that use canopies/tents for their booth space ARE REQUIRED to have at least 24-pound tent weights on each corner of their canopy/tent. All vendors must operate from under a flame-retardant canopy or from a self-contained trailer. Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted unless otherwise approved by Shop and Stroll Markets.
TRASH
Vendors are responsible for removing empty boxes, trash, plastic bags etc. Vendors are fully responsible for the cleanliness of the area of rental. The area must be left in the same condition, as it was when you arrived. All vendor items must be removed from the premises at the end of the event.
Electricity
- This is an outdoor event with no electricity; quiet generators are necessary if needed
Rain or Shine Events
- This event occurs rain or shine; vendors are expected to attend regardless of weather
- No refunds or credits will be given due to weather conditions Refunds and Cancellations
- No refunds or credits will be given under any circumstances
- If a vendor cancels or fails to participate, they forfeit their payment
Release and Waiver
- By participating, vendors consent to being photographed, recorded, and waive claims against Shop and Stroll Markets, Mary Claridy Coordinator, its employees, successors, volunteers, building owners, and tenants
- Vendors are responsible for damages caused by themselves or their employees Marketing and Photography
- Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
- Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images
Parking
- Follow event signage and instructions
- Vendors will be directed to a designated parking area to check in and unload their booth
Weather
- Shop and Stroll Markets is a RAIN or SHINE event
- The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions
- Tents and banners should be properly weighted to withstand wind gusts and heavy rain
Acts of God
- Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
Compliance with Laws
- Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws
Vendor Conduct
- Vendors are expected to conduct themselves in a professional and respectful manner at all times during the event
- Vendors must comply with all instructions from event staff and security personnel
Food Management
- Food vendors must comply with local health and safety regulations
- All food products must be prepared and stored appropriately to ensure freshness and quality
- Food sampling is encouraged, but please ensure sanitary practices are followed
- Food Vendors will conduct sales of products or goods directly with the event consumers and shall retain 100% of the proceeds
Food Truck Menu
- Food trucks to submit their menus for approval before the event.
- Food trucks and food vendors are only allowed to sell items submitted on their application and approved by Shop and Stroll Markets
- Any menu changes must be approved before the Shop and Stroll Markets
- No duplicates: No two food trucks can sell the same menu items or drinks.
- The Organizer reserves the right to designate certain menu items as exclusive to specific vendors.
- Food trucks must comply with all local health and safety regulations and must have the necessary permits and certifications.
The parties to this Agreement are:
- Shop and Stroll Markets (hereinafter referred to as "SSM")
- [Vendor Name] (hereinafter referred to as "Vendor") Entire Agreement
- This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral
- This Agreement may not be amended or modified except in writing signed by both parties
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