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Application

The Agave Show Brand Entry Form

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Deadline: Sep 01, 2024 11:59 pm (GMT-06:00) Mountain Time (US & Canada)
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The Taco Fest at Salt River Fields
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Date: Oct 19, 2024 11:00 am - Oct 20, 2024 6:00 pm (MDT)
place
Scottsdale, Arizona
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$1K-3K

About the event

The TACO FEST at Salt River Fields will be a memorable two-day event that brings together the most passionate taco makers along with agave spirit artisans, local musicians and DJs, artists, and small businesses to create an exciting experience authentic to our community. The festival will take place on Saturday October 19th from 11am-7pm and Sunday October 20th from 11am-6pm.
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Phx Fest
Phx Fest
Contact Organizer
Phx Fest
Phx Fest
Contact Organizer

About the application

Welcome to The Agave Show at Taco Fest!
 
The Agave Show is an experiential spirit tasting event within the festival where approx. 30 brands sample their products as sips, cocktails, and flights.
 
Brands are required to pay a minimum base $1,000 fee for a standard sampling table and provide product to sample. This area is operated under a special event liquor license and a portion of proceeds go to the charity partner.
 
Please read through the application information and let us know if you have any questions prior to submitting.
 
This is an electronic agreement and by submitting this form, you are agreeing to all event protocols and requirements outlined in this application.
 
This application is for AGAVE SPIRITS BRANDS
 
The Agave Show hours are:
12pm-5pm on Saturday, October 19th 
12pm-4pm on Sunday, October 20th
 
This is a 2 day event and all brands are required to participate throughout the duration of the event on both days.
 
AGAVE SHOW EXPECTED ATTENDANCE: 1,000-1,500 festival patrons per day
 
EACH BRAND MUST PROVIDE:
  • 1-2 Staff / brand reps with Title 4 certification to prepare and sample product during the event
  • 3 Case donation minimum 
  • Participation fee of $1,000 per table (or as quoted for larger footprint) paid to event charity partner by September 1st
We strongly suggest bringing decor such as linens for the table, festive decorations, additional signage, giveaways etc.  
 
Cocktail sampling is permitted but each drink cannot have more than 1/2 oz of liquor. Brands will be required to provide all additional items to prepare and serve cocktails (mixers, garnish etc). 
 
FESTIVAL WILL PROVIDE:
  • (1) 8ft Table under a larger tent
  • 1oz Sampling Cups
  • Ice 
  • Small Bucket for Ice
  • Container for Sample Tab Collection
  • 24"x36" Brand Sign
  • Listing on Event Website & Other Marketing Materials
All participants will be required to provide a certificate of insurance with the specific requirements specified by the festival and venue. 
 
Please send the attached document stating insurance requirements and the business addresses below to your insurer.
 
The following businesses must be listed on the insurance certificate as additionally insured:
 
Salt River Fields
7555 N. Pima Rd
Scottsdale AZ 85258
 
&
 
PHX Fest, LLC
214 E. Roosevelt St.
Phoenix, AZ 85004
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Terms & Conditions

BRAND ACCEPTANCE
Vendor Applications and fees must be submitted by September 1st (or while supply lasts).
All distributors must submit the insurance certificate as outlined by September 20th.
Fees will not be refunded to applicants that do not obtain and submit the required licensees and insurance documents by the due date.

Submission of an application does not guarantee acceptance into the event. 
Taco Fest reserves the right to limit the number of brands.
Brands may not share a space, unless pre-approved.
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BOOTH REQUIREMENTS
Space is not reserved until application is processed and payment is received.
Brands are responsible for setup and teardown of all signage, tents, tables, equipment and trash.
Brands may use only their assigned space.
Participants will receive a confirmation letter regarding load‐in/out times.
 
GENERAL REQUIREMENTS, RELEASE OF LIABILITY & DISCLAIMERS
Participants and their employees are expected to serve as a positive representation of the festival and at no time should engage in any illegal activities. Any vendor found in violation of these rules can be fined and immediately removed from the festival.

PHX Fest and Salt River Fields employees, related festival providers, contractors and participating sponsors will not be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury.
 
PHX Fest and Salt River Fields are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable.
 
This event will be photographed and/or videotaped. By participating in this event, you hereby consent to the use of your likeness or image in photographs or videos for future promotional consideration by PHX Fest, Salt River Fields, and Festival Sponsors.
 
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Related files

SRF Insurance Requirements.pdf

Prices

8ft Table Space $1,000 Non-refundable This is a basic 8ft table space which will be under a larger tent structure. An invoice will be provided by charity partner. Card provided will not be charged.
10x20 Space $1,500 Non-refundable Untented space with (2) 8ft Tables provided by festival. This is for brands who would like to bring their own pop up tent(s) and have a prominent space outside of the general tasting tents. These spaces are limited. An invoice will be provided by charity partner. Card provided will not be charged.
20x20 Tented Space $3,000 Non-refundable This option includes a 20x20 tent provided by the festival and (2) 8ft Tables. Brand should plan to activate the tent with additional decor and signage. An invoice will be provided by charity partner. Card provided will not be charged.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please list / describe what products you will sample at your station
  • Please indicate the name, address and email for billing (if different from above).

Picture requirements

  • Minimum pictures required: 1
  • Please upload brand logo
The Agave Show Brand Entry Form
The Agave Show Brand Entry Form
The Taco Fest at Salt River Fields
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