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Application

Business Exhibitor

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Deadline: Oct 30, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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2024 LagoonFest - 11th Annual
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Date: Nov 02, 2024 9:00 am - Nov 02, 2024 2:00 pm (EDT)
place
West Palm Beach, Florida
attach_money
$229-443

About the event

LagoonFest celebrates one of the most picturesque waterways and estuaries in The Palm Beaches . . . Lake Worth Lagoon. Come enjoy this FREE event on November 2, 2024, to discover what makes this Lagoon such a local treasure and fantastic place to visit. Finding water in The Palm Beaches is easy. It’s everywhere you go. From 47 miles of spectacular beaches to sunsets over Lake Okeechobee’s teeming waters, to the one-of-a-kind Florida Everglades. They’re all here, including an extraordinary 20-mile waterway: Lake Worth Lagoon. To celebrate this unique estuary and the multiple ways to appreciate its beauty – come to Lagoon Fest. This free event takes place from 9 a.m. to 2 p.m., on November 2, 2024, along Flagler Drive in downtown West Palm Beach (Datura to Fern). Bring the entire family to enjoy wildlife presentations, participate in Kayak Clean-Up Tours and the Catamaran History Tour. Make sure to stop by the fantastic exhibitor booths, the Kids Zone and more! Happening right next door is the West Palm Beach Green Market, featuring delicious foods, locally grown seasonal fruits, and veggies. What a delightful way to spend a Saturday....learning, living, and loving the Lake Worth Lagoon!!
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Festival Management Group
Festival Management Group
Contact Organizer
Festival Management Group
Festival Management Group
Contact Organizer

About the application

THINGS YOU NEED TO KNOW
 
EVENT DATES & TIMES:
Sat., Nov. 2, 2024  (9 am – 1 pm)
 
LOCATION:
Flagler Drive (Banyan to Fern), Downtown West Palm Beach
(GPS)  200 Fern Street, West Palm Beach / S Flagler Drive
 
BUSINESS EXHIBITOR FEES: (Eco-Friendly products recommended)
** 7% Florida Sales Tax will be added to booth fee at check-out**
 
$15 Application Fee (non-refundable and due upon completion of online application)
$200 Booth fee (non-refundable and does NOT include tent, table or chairs) + $14 sales tax = $214 
***BOOTH FEE DUE UPON ACCEPTANCE INTO THE EXHIBIT***
 
Please note: “applying” for the show does not mean that you are automatically in the show.  Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance. 
 
10x10 Tent Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee - $280 + $19.60 sales tax = $299.60
 
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths OR 10x20 option.
 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
 
During the show, all exhibits will be visited by a LagoonFest representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of an exhibitor that is not in compliance with the LagoonFest policies and requirements. Non-compliance may result in expulsion from the LagoonFest or refusal of future event participation.
 
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb. weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.  Refer to “Canopy Weight Guidelines” in DOCUMENT section in your Eventeny application. 
 
Vendor Manager will conduct an inspection prior to opening of event and anyone not in compliance regarding required weights will not be permitted to participate and no refunds will be issued.
 
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
 
PARKING: (See “2024 LF LOAD-IN & PARKING MAP.PDF” in document section of application in Eventeny)
Parking is located at the City of West Palm Beach Evernia Street garage. New Parking Rates Effective May 1st, 2022, Clematis Garage 500 Banyan Blvd West Palm Beach, FL 33401 $1 for the first 2 Hr. $2 for each Additional ½ Hr.
 
On-street parking is metered, while various other downtown parking lots have flat or hourly rates. 
 
Booth Tear Down:
Packing up of booth supplies may begin at 1:00 pm on Saturday and must be completed no later than 4:00 pm. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event. 
 
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.
 
Electricity:
NO ELECTRICITY is provided. 
 
Security
You are responsible for all valuables, items, and prizes at your booth. 
 
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table, and chairs.
 
Liability Insurance:
ALL VENDORS must provide a Certificate of Liability Insurance ($1,000,000 / $2,000,000) with the City of West Palm Beach, 401 Clematis Street, West Palm Beach, FL 33401, listed as an additional insured. Please email to teamFMG@festivalmanagementgroup.com.
 
Text Alert System: Please provide the cell phone numbers of all people working in the booth on your application at the time you apply as we will be adding them to our text alert system. This system is utilized to communicate load-in/load-out updates, severe weather info, lost child reports, etc. during the event.  
 
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax.  We will email you a Sales Tax Form with your setup information prior to the event.
 
Staffing
Please make sure the people staffing your booth are familiar with LagoonFest Booth Policies & Guidelines.
 
Cancellation Policy
No refunds for any fees paid. Application fee taken immediately upon application received. Once Committee approves you for the show, you will receive an acceptance email and booth fee payment will be processed at that time, along with any tent rental package you may include. 
 
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (teamFMG@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.
 
*Dates and details subject to change*
 
SETUP DATE & TIME: 
Saturday, Nov. 2nd, 2024 (6:30 am – 8:00 am)
 
DIRECTIONS:
I95 to Okeechobee Blvd. Head East to Flagler Drive, then make a left.  You must enter and load-in from the south (heading north) only!  Once unloaded, you will exit Datura Street and park in Evernia Street or Banyan Street Parking Garages.
 
BOOTH HOURS: 
Saturday, Nov. 2nd, 2024 (8:00 am – 1:00 pm) (Show opens at 9:00 am)
 
During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call Dinah Putnal (Exhibitor Manager) at 561-409-5966 or email at teamFMG@festivalmanagementgroup.com. 
 
We look forward to another great show with you!
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Terms & Conditions

The LAGOONFEST reserves the right to not accept any EXHIBITOR for any reason.
 
EXHIBITOR RULES & REGULATIONS
Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 
 
1. The application fee is charged upon submission of application and is NON-REFUNDABLE. Booth fees are due in full upon acceptance of invitation to show and are NON-REFUNDABLE.
 
2. NO REFUNDS!!!
 
3. Animals are prohibited at the event, unless part of your display / activity.
 
4. No Medical Marijuana booths allowed.
 
5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 
 
6. Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Participants may only exhibit work and/or product approved prior to the event. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Products are recommended to be Eco-Friendly.
 
7. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
 
9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
 
10. Break down of booths must be completed and removed by 4:00 PM on Saturday. Any materials left behind will be confiscated. 
 
11. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show will not be allowed to return to a future show.
 
12. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator.  Power cords must be taped down.
 
13. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate $1,000,000 / $2,000,000 with the City of West Palm Beach, 401 Clematis Street, West Palm Beach, FL 33401, listed as an additional insured. Please email to teamFMG@festivalmanagementgroup.com. No single-use plastic items permitted (This includes Styrofoam, Straws, plastic cups, plates and utensils.)
 
14. Exhibitors will not cause any noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
15. EXHIBITORS are responsible for the collection, payment, and reporting of their own sales tax if applicable.
 
16. Participants must abide by, and displays must be in accordance with local fire regulations.
 
17. Private Security will provide security during the shows hours of operation. 
 
18. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You will not be able to setup if not properly weighted.
 
19. All communication regarding the show is sent via email through Constant Contact and Festival Management Group. Please do NOT opt out or you will NOT receive instructions for setup etc.
 
EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any EXHIBITOR observed not following the rules may be immediately dismissed and will not be allowed to participate in the LAGOONFEST again. Reasons for expulsion from the show are not limited to these violations and any artist or EXHIBITOR may be put on probation or excluded at the discretion of the LAGOONFEST.
 
During the term of this agreement, the EXHIBITOR assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. EXHIBITOR hereby expressly agrees to hold harmless the City of West Palm Beach, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
 
EXHIBITOR SETUP BEGINS at 6:30 am Saturday, Nov. 2nd. All vehicles must be removed from the site by 8:00 am.
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Related files

2024 LagoonFest Sales Tax Form.pdf
Canopy Weight Guidelines.pdf
Vendor Insurance Plan Option.pdf
2024 LF LOAD-IN & PARKING MAP.pdf
Generic COI.jpg

Prices

Application fees $15 Non-refundable
10x10 Booth Space $214 Non-refundable 10x10 booth space (does not include tent, weights, table, chairs) $200 plus tax $14 = $214
Tent Rental 10x10 (in addition to booth) - Tent, 8 ft Table, 2 Chairs, Sides $300 Non-refundable 10x10 Tent Rental Package (10x10 tent, weights, 8ft table, 2 chairs , sides) - $280 plus tax $19.60 = $299.60
Double booth 10x20 $428 Non-refundable 10x20 booth space (does not include tent, weights, table, chairs) - $400 plus tax $28 = $428
Tent Rental 10x20 (in addition to 10x20 booth rental) - Tent, 2 - 8 ft Tables, 4 Chairs, Sides $599 Non-refundable 10x20 Tent Rental Package (10x20 tent, weights, 2 8ft tables, 4 chairs , sides) - $560 plus tax $39.20 = $599.20

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Name #1 of Onsite Contact Person at show working booth
  • Name #1 of Onsite Contact Person at show - Cell Phone #
  • Name #1 of Onsite Contact Person at show working booth - Email Address
  • Name #2 of Onsite Contact Person at show working booth
  • Name #2 of Onsite Contact Person at show - Cell Phone #
  • Name #2 of Onsite Contact Person at show working booth - Email Address
  • Name #3 of Onsite Contact Person at show working booth
  • Name #3 of Onsite Contact Person at show - Cell Phone #
  • Name #3 of Onsite Contact Person at show working booth - Email Address
  • Name #4 of Onsite Contact Person at show working booth
  • Name #4 of Onsite Contact Person at show - Cell Phone #
  • Name #4 of Onsite Contact Person at show working booth - Email Address
  • What is your Facebook Address
  • What is your Instagram Address
  • Do you use Hashtags? If so, what are they?
  • Have you been in the show before?
  • If necessary, will you be bringing a quiet generator?
  • What is your Business Category?
  • Please outline specific activities to be carried out at your booth, business promoted.
  • Do you require a tent rental package in addition to your booth fee? (Tent, Weights, 8 ft Table, 2 Chairs) - $280.00 plus 7% sales tax
  • Do you have any comments, special needs or requests? Although we cannot guarantee that we can fulfill your request, we do make careful consideration and attempt to accommodate your requests. Special requests could consist of placement on paved surface, shady area, corner booth consideration, etc.
  • I hereby understand AND acknowledge that the application fee is NON-REFUNDABLE upon completion of online application & if accepted into the exhibit, the booth fee is also NON-REFUNDABLE.
  • I hereby understand AND acknowledge that if I am accepted into the exhibit, I will need to provide a Certificate of Liability Insurance and email to teamFMG@festivalmanagementgroup.com.
  • LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

  • Minimum pictures required: 3
  • Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space. This is what the committee sees - so make them good!
Business Exhibitor
Business Exhibitor
2024 LagoonFest - 11th Annual
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