Application is in draft mode by event organizer
Application

BUSINESS EXHIBITOR (INSURANCE, REAL ESTATE, CHIROPRACTOR, ETC)

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Deadline: Apr 30, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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EJS BLOCK PARTY
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Date: May 04, 2024 11:00 am - May 04, 2024 7:00 pm (EDT)
place
Delray Beach, Florida
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$170-320 (+ tax and fees)

About the event

The EJS Project is a valuable asset to the Delray Beach community, and its work is making a real difference in the lives of young people. The 4th Annual CommUNITY Block Party is our effort to host a free community event where families, partners, students, children and community leaders can come together and enjoy a day in UNITY. Immerse yourself in a lineup of local entertainment, music, and a bustling marketplace showcasing the innovative spirit of entrepreneurs across Palm Beach, Broward, and Dade County. Explore valuable local resources, partake in exciting giveaways, and be captivated by performances spotlighting the remarkable talents of our youth. Join us in honoring outstanding teens who have showcased their potential during their time at the EJS Project and community leaders whose dedication enriches our civic muscle. This will be an event to remember as this will be our last CommUNITY block party at this location.
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Festival Management Group
Festival Management Group
Contact Organizer
Festival Management Group
Festival Management Group
Contact Organizer

About the application

The EJS Project is an invaluable asset to the Delray Beach community, making a tangible difference in the lives of young people. Our upcoming 4th Annual CommUNITY Block Party aims to unite families, partners, students, children, and community leaders for a day of celebration and togetherness. Join us for an unforgettable event featuring free raffles, captivating performances, diverse vendors, a complimentary tree giveaway in collaboration with Community Greening, exciting bounce houses, a dunk tank, a photo booth, and our newest addition, a beer garden. This event marks our final CommUNITY block party at this location, promising a memorable experience for all attendees.
 
 
THINGS YOU NEED TO KNOW
 
EVENT DATES & TIMES:
May 4, 2024 (11am – 7pm)
 
LOCATION: 
700 W Atlantic Ave, Delray Beach, FL 33444 
 
APPLICATION & BOOTH SPACE FEES:
$20 Application Fee (non-refundable) upon completion of online application.
 
(40lb WEIGHTS FOR EACH LEG OF YOUR TENT IS REQUIRED – no staking/nailing into pavement or grass. If you do not provide 40lb weights for each tent leg, you will be prohibited to participate and no refunds will be issued.) *Refer to “Canopy Weight Guidelines”*
 
EXHIBITOR BOOTH FEES: (Deadline 4/20/2024)
Please note: “applying” for the show does not mean that you are automatically in the show.  Your application must first be reviewed and approved online by our committee. 
 
We ask for a payment plan as follows: 
  -Non-refundable application fee upon completion of online application.
  -You will receive notification of acceptance and date on which payment will be processed. 
    We process all payments.
   **NO REFUNDS will be extended**
 
** 7% Florida Sales Tax AND processing fees will be added to booth fees at check-out**
Business Exhibitor 10x10 - $150 + $7% sales tax = $160.50
 
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $150 + $10.50 sales tax = $160.50 plus above booth fee
 
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths.
 
An exhibitor requesting a corner must either have the corner wall open or use the outside wall to display art.
 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
 
During the event, all exhibits will be visited by an event representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of work that is not in compliance with the event policies and requirements. Non-compliance may result in expulsion from the event or refusal of future event participation.
 
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. 
 
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
 
DIRECTIONS & PARKING (EXHIBITOR SETUP):
Take exit 52 off I95 (Atlantic Avenue) and go east. Make a right on 8th Avenue, then a left on 1st Street, and a left onto 7th Avenue. Drive up to the event to check in and unload. 
 
Parking:
Take exit 52 off I95 (Atlantic Avenue). Make right onto 6th Avenue. Parking will be in field on the right.
 
Booth Tear Down:
Packing up of booth supplies may begin at 7 pm on 5/4/2024.  Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
 
Items to Bring:
Handy items you may want to bring to setup your booth include – staple gun, cable ties, duct tape, pens, batteries, and scissors.
 
Electricity:
NO ELECTRICITY is provided.
 
Security
You are responsible for all valuables, items, and prizes at your booth. EJS IS not responsible for lost, damaged, or stolen items from your booth.
 
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs.
 
Liability Insurance: All vendors are required to supply us with 1MIL/2MIL Liability Insurance. Certificates of insurance (1 policy) naming the following as additional insured:
Email to: info@ejsproject.org
 
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
 
EJS
700 West Atlantic Avenue
Delray Beach, FL 33444
 
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax.  You will find a Sales Tax Form in the Documents section of your application that can be accessed prior to the event.
 
Staffing
Please make sure the people staffing your booth are familiar with event Booth Policies & Guidelines.
 
Setup Information: Setup information (when available) can be found in your Eventeny Application under the Documents section.
 
No Show Policy
Artists who have not checked in and/or notified event with a message via event office phone (561) 600-1056 or email nancy@festivalmanagementgroup.com by 7:00 am on the first day of event, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
 
EXHIBITOR SETUP DATE & TIME:  
Saturday, May 4th (6 am – 9:30 am)
***All vehicles must be offsite no later than 9:30 am***
 
DIRECTIONS:
Take I95 to Atlantic Ave in Delray Beach and head East: Make a right on 8th Avenue then first left in parking lot.
 
BOOTH HOURS: 11 am - 7 pm
During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call 305-804-9173 / 954-826-4817
 
We look forward to a great show with you!
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Terms & Conditions

EJS BLOCK PARTY reserves the right to not accept any vendor for any reason.
 
Exhibitor Rules & Regulations
Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 
 
1.   The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance into show. Booth payments are due upon approval of application.
 
2.  Insurance:  ALL VENDORS are required to supply us with 1MIL/2MIL Liability Insurance. ALL FOOD VENDORS are also required to complete the DELRAY BEACH POLICE DEPARTMENT FIRE INSPECTION NO LATER THAN 7 DAYS PRIOR TO EVENT. Certificates of insurance (1 policy) naming the following as additional insured: Email to: nancy@festivalmanagementgroup.com
 
City of Delray Beach
100 NW 1st Avenue
Delray Beach, FL 33444
 
EJS
700 West Atlantic Avenue
Delray Beach, FL 33444
 
3.   Booth placement is carefully selected by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
 
4.   Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show.
 
5.   Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
6.   Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
 
7.   You must display appropriate conduct. The event reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
 
8. Break-down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 
 
9. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
 
10. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
  
11.  No food products may be sold or given away by artists or business exhibitors.  
 
12. Exhibitors will not cause any noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
13. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
 
14. We have designated parking. Parking is available in adjacent parking lot. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.)
 
15. Exhibitors must abide by, and displays must be in accordance with local fire regulations.
 
16. Delray Beach Police will provide security during the show hours of operation. All work is exhibited at the artist’s own risk.
 
17. All communication regarding the show is sent via email through Constant Contact, Festival Management Group and Eventeny. Please do not opt out or you will NOT receive instructions for setup etc. Check your spam/junk mail.
 
18.  You must use 40lb weights or more per leg to anchor your booths down. If not properly weighted, you will not permitted to participate.
 
STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of event management.
 
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless City of Delray Beach, EJS, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
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Related files

2024 EJS SALES TAX FORM.PDF
EJS Fillable - DBFR Special Event Food Vendor Requirements.pdf
Canopy Weight Guidelines.pdf
EJS 2024 CommUNITY Block Party Site Plan - FINAL.pdf
EJS 2024 CommUNITY Block Party - Load-in Map - VENDOR & SPONSORS.pdf
2024 EJS EXHIBITOR SETUP LETTER.pdf

Prices

Application fees $20 (+ tax and fees) Non-refundable There is a $20 non-refundable application fee which is charged upon application.
10x10 Booth $150 (+ tax and fees) Non-refundable Booth Space is 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.
10x20 Booth $300 (+ tax and fees) Non-refundable Booth Space is 10’ X 20’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.
10x10 Tent Package Rental (in addition to 10x10 booth rental) $150 (+ tax and fees) Non-refundable 10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $150 + $10.50 sales tax = $160.50 plus booth fee
10x20 Tent Rental Package (in addition to 10x20 booth rental) $300 (+ tax and fees) Non-refundable Tent Rental 10x20 (Tent, Table, 2 Chairs & Sides) $300 + $21.00 sales tax = $320.00 plus booth fee

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your products for sale/promotion at your booth(s)
  • What is your Facebook Address?
  • What is your Instagram Address?
  • Name #1 of Onsite Contact of person at show working booth
  • Name #1 of Onsite Contact Email Address
  • Name #1 of Onsite Contact of person Cell Phone #
  • Name #2 of Onsite Contact of person at show working booth
  • Name #2 of Onsite Contact Email Address
  • Name #2 of Onsite Contact of person Cell Phone #
  • Name #3 of Onsite Contact of person at show working booth
  • Name #3 of Onsite Contact Email Address
  • Name #3 of Onsite Contact of person Cell Phone #
  • Name #4 of Onsite Contact of person at show working booth
  • Name #4 of Onsite Contact Email Address
  • Name #4 of Onsite Contact of person Cell Phone #
  • Do you require a tent rental package? Tent rental packages provide you with setup and tear down. (Additional charge to booth space)
  • I understand that the application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show. No Refunds.

Picture requirements

  • Minimum pictures required: 3
  • Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space. This is what the committee sees - so make them good!
BUSINESS EXHIBITOR (INSURANCE, REAL ESTATE, CHIROPRACTOR, ETC)
BUSINESS EXHIBITOR (INSURANCE, REAL ESTATE, CHIROPRACTOR, ETC)
EJS BLOCK PARTY
Application is in draft mode by event organizer