EJS BLOCK PARTY reserves the right to not accept any vendor for any reason. Exhibitor Rules & RegulationsPlease read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance into show. Booth payments are due upon approval of application. 2. Insurance: ALL VENDORS are required to supply us with 1MIL/2MIL Liability Insurance. ALL FOOD VENDORS are also required to complete the DELRAY BEACH POLICE DEPARTMENT FIRE INSPECTION NO LATER THAN 7 DAYS PRIOR TO EVENT. Certificates of insurance (1 policy) naming the following as additional insured: Email to: nancy@festivalmanagementgroup.com City of Delray Beach100 NW 1st AvenueDelray Beach, FL 33444 EJS700 West Atlantic AvenueDelray Beach, FL 33444 3. Booth placement is carefully selected by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 4. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. 5. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 6. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. 7. You must display appropriate conduct. The event reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 8. Break-down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 9. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows. 10. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down. 11. No food products may be sold or given away by artists or business exhibitors. 12. Exhibitors will not cause any noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 13. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 14. We have designated parking. Parking is available in adjacent parking lot. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.) 15. Exhibitors must abide by, and displays must be in accordance with local fire regulations. 16. Delray Beach Police will provide security during the show hours of operation. 17. All communication regarding the show is sent via email through Constant Contact, Festival Management Group and Eventeny. Please do not opt out or you will NOT receive instructions for setup etc. Check your spam/junk mail. 18. You must use 40lb weights or more per leg to anchor your booths down. If not properly weighted, you will not permitted to participate. STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of event management. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless City of Delray Beach, EJS, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees._____________________________________________FOOD VENDOR RULES & REGULATIONSThe following information applies to the event. Please read it carefully before applying. If you are unable to meet our criteria, please do not apply. RULES OF PARTICIPATIONAs a Food Vendor, I/we agree to the following:1. All menu items must be approved. You will be asked to remove any unapproved product. If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship regarding product sales. (i.e. Coca Cola)2. You must complete the Delray Beach Fire Department Fire Inspection Form at least 7 days prior to the event.3. There will be no access to water or electricity. If you need water, you are required to supply it yourself.4. No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates, and utensils.5. Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted. 6. You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space. 7. You must obtain all permits and licenses required by the City of Delray Beach, Palm Beach County, and the State of Florida.8. All vendors need two (2) Proofs of Liability Insurance listing the following as Certificate Holder and additional insured: (1) City of Delray Beach, 100 NW 1st Avenue, Delray Beach, FL 33444; (2) EJS, 700 West Atlantic Avenue, Delray Beach, FL 33444.9. You must collect and pay all sales taxes due to the State of Florida.10. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.11. Please note that during set-up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.12. Tar paper (or similar protection) must be placed to cover the entire floor of your booth. VENDOR SET UP BEGINS at 6 am on May 4th. EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Staff members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the event. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless City of Delray Beach, EJS, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
