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Dessert Vendor Application

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Deadline: Sep 01, 2024 11:59 pm (GMT-06:00) Mountain Time (US & Canada)
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The Taco Fest at Salt River Fields
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Date: Oct 19, 2024 11:00 am - Oct 20, 2024 6:00 pm (MDT)
place
Scottsdale, Arizona
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$850-1.2K

About the event

The TACO FEST at Salt River Fields will be a memorable two-day event that brings together the most passionate taco makers along with agave spirit artisans, local musicians and DJs, artists, and small businesses to create an exciting experience authentic to our community. The festival will take place on Saturday October 19th from 11am-7pm and Sunday October 20th from 11am-6pm.
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Phx Fest
Phx Fest
Contact Organizer
Phx Fest
Phx Fest
Contact Organizer

About the application

Welcome to Taco Fest! Please read through the the following information and let us know if you have any questions prior to submitting.
 
This is an electronic agreement and by submitting this form, you are agreeing to all event protocols and requirements outlined in this application.
 
This is a 2 day event and dessert vendors are required to participate both days. 
 
MENUS
Accepted Dessert Vendor menu items include:
  • Ice Cream / Gelato
  • Shaved Ice / Sno Cones
  • Churros 
  • Fresh / Frozen Fruit Desserts, Popsicles, Smoothies, Milkshakes
  • Bakery Items - Cupcakes, Cakes, Cookies, Pies
 
 
  • Vendors keep 100% of their sales and are responsible for providing and managing their own POS. 
  • Beverage sales are restricted.
  • Water & soda may be purchased from the festival directly and sold for prices determined by the festival. Water & Soda order forms will be provided 1 month prior to the festival.
  • Alcohol, lemonade and energy drinks cannot be sold.
 
REQUIRED LICENSING & INSURANCE
*Due 30 days prior to the event
 
All vendors are required to obtain the following licenses from Salt River Pima Maricopa Indian Community to operate at this venue. 
 
SRPMIC TEMPORARY BUSINESS LICENSE:
The cost is $25 for the event. Copy and paste this link into your browser to apply. 
https://businesslicense.srpmic-nsn.gov/LicenseTax/gateway?scrn=newStartEvent&csrftoken=9Q28-TK3K-Q22L-NL97-0KHB-RJ1Q-E9HX-5JLO
 
SRPMIC TEMPORARY HEALTH PERMIT
 
Please download the application document attached.
For questions regarding permits/requirements please contact SRPMIC.
 
FIRE CODE
 
Food trucks / food trailers must be compliant with current Salt River Pima Community fire code requirements. Please contact the SRPMIC fire department directly for further information: 602-262-6771. 
 
INSURANCE
 
All vendors will be required to provide a certificate of insurance with the specific requirements specified by the festival and venue. 
 
Please send the attached document stating insurance requirements and the business addresses below to your insurer.
 
The following businesses must be listed on the insurance certificate as additionally insured:
 
Salt River Fields
7555 N. Pima Rd
Scottsdale AZ 85258
 
&
 
PHX Fest, LLC
214 E. Roosevelt St.
Phoenix, AZ 85004
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Terms & Conditions

VENDOR ACCEPTANCE
Vendor Applications and fees must be submitted by September 1st (or while supply lasts).
If your application is approved, you will be required to obtain licensing from SRPMIC and submit the insurance certificate as outlined by September 20th in order to participate.
Fees will not be refunded to applicants that do not obtain and submit the required licensees and insurance documents by the due date.

Submission of an application does not guarantee acceptance into the event. Due to the limited space, vendor selection will be based on products/services, completion of paperwork, and payment in full.
Taco Fest reserves the right to limit the number of vendors in all categories.
Vendors may not share a booth with another business, unless pre-approved.
Exclusivity is not guaranteed to any vendor.
All vendors collecting payment for products or services at the event must have the required licensing from SRPMIC (information provided).
​​
BOOTH REQUIREMENTS
Space is not reserved until application is processed and payment is received.
Locations for each vendor are strategically assigned by festival staff. Vendor locations are non-negotiable.
Vendors are responsible for setup and teardown of all signage, tents, tables, equipment and trash.
Vendors may use only their assigned space.
All vendors will receive a confirmation letter regarding load‐in/out times.
Vendors must supply all their own equipment and staffing as needed to operate at the festival. This includes tents, tables, chairs, POS equipment, cooking equipment and staffing. 
In an eff­ort to protect your space and maintain cleanliness of the event, any vendor not staffing their booth for the duration of the event or leaving items/trash behind will be subject to a fee up to $300. 
​
 
GENERAL REQUIREMENTS, RELEASE OF LIABILITY & DISCLAIMERS
Participants and their employees are expected to serve as a positive representation of the festival and at no time should engage in any illegal activities. Any vendor found in violation of these rules can be fined and immediately removed from the festival.

PHX Fest and Salt River Fields employees, related festival providers, contractors and participating sponsors will not be responsible for any injury, loss, or damage that may occur to the vendor, its employees or property prior to, during or subsequent to the period covered by the vending contract. The vendor signing this contract expressly releases all of the aforementioned from any and all claims from such loss, damage or injury.
 
PHX Fest and Salt River Fields are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable.
 
This event will be photographed and/or videotaped. By participating in this event, you hereby consent to the use of your likeness or image in photographs or videos for future promotional consideration by PHX Fest, Salt River Fields, and Festival Sponsors.
 
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Related files

SRPMIC Temp_Food_Permit.pdf
SRF Insurance Requirements.pdf

Prices

Small Space - 10' wide x 20' deep $850 Non-refundable Unfurnished Space. Vendors are required to provide all necessary equipment to operate.
Medium Space - 20'x20' $1,000 Non-refundable Unfurnished Space. Vendors must provide all necessary equipment to operate.
Large Space - 30' width x 20' deep $1,200 Non-refundable Unfurnished Space. Vendors must provide all necessary equipment to operate.
Access to Power & Power Support $150 Non-refundable Outlet / Access to power your equipment with onsite power support available as needed.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please list proposed menu items and prices
  • Please describe your set up in detail
  • Food Truck or Trailer?
  • Power Requirements

Picture requirements

  • Minimum pictures required: 1
  • PLEASE SUBMIT A FEW HIGH RES PHOTO OPTIONS (OF YOUR FOOD) FOR USE ON THE FESTIVAL WEBSITE AND IN MARKETING.
Dessert Vendor Application
Dessert Vendor Application
The Taco Fest at Salt River Fields
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