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The Village Maker's Market of East Rochester Vendor Application

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Deadline: Dec 20, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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The Village Makers Market of East Rochester
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Date: Mar 16, 2024 11:00 am - Dec 21, 2024 4:00 pm (EDT)
place
East Rochester, New York
attach_money
$50+

About the event

Thank you for considering being a vendor at The Village Makers Market of East Rochester. This is a year round indoor pop-up market located at the Quincy Lodge in Legion Eyer park in East Rochester. These events will take place on a monthly basis & will host fundraising activities such as raffles, kids activities, a bake sales, a lemonade stand & any other fundraising elements we can accommodate to fundraise for local charities & organizations. The goal is to create interest in our amazing little neighborhood & bring focus to local Rochester creatives & their small businesses while giving much needed financial support to meaningful charitable local initiatives. All table fees go towards putting on more of these events, signage, marketing, organizing & advertising these events. It is an expectation that you please have a raffle item ready to go for the day of the market worth at least $25 that represents your business. People will purchase tickets & bid on your offering. While we want to raise money for these charities & organizations we also want get our businesses out there!
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Fernwick Artisans
Fernwick Artisans
Contact Organizer
Fernwick Artisans
Fernwick Artisans
Contact Organizer

About the application

Thank you for considering being a vendor at The Village Makers Market of East Rochester. This is a year round indoor pop-up market located at the Quincy Lodge in Eyer park in East Rochester. These events will take place on a monthly basis & will host fundraising activities such as raffles, kids activities, a bake sales, a lemonade stand & any other fundraising elements we can accommodate to fundraise for local charities & organizations. The goal is to create interest in our amazing little neighborhood & bring focus to local Rochester creatives & their small businesses while giving much needed financial support to meaningful charitable local initiatives.
 
This is a makers market, meaning no drop shipping businesses, no MLMs you & must make most of your offerings yourself. Book vendors are always allowed (one used & one new book vendors allowed per market), as books make the imaginations run wild & this small world a bigger place! 
 
The Quincy Lodge is a local go to for family gatherings normally. This venue is handicap accessible, it has plenty of windows/natural light, is equipped with a basic kitchen set up so it has water access & also electric. There is plenty of parking, it is next to a playground, there is a huge outdoor grill area & there are restrooms detached from the building. There is a bathroom in the building but I will not let it be usable for these events to the public, it will be for vendors only. There is no wi-fi connection at this location currently, please be aware of & prepared for that. We are trying to figure out a solution for this.
 
All table fees go towards putting on more of these events, signage, marketing, organizing & advertising these events. It is an expectation that you please have a raffle item ready to go for the day of the market worth at least $25 that represents your business. People will purchase tickets & bid on your offering. While we want to raise money for these charities & organizations we also want get our businesses out there!
 
This event is organized by Courtney Colletta, the owner of Fernwick Artisans who will have a resident spot at these events. Please be aware that no other person or entity other than Courtney Colletta of Fernwick Artisans is organizing The Village Maker's Market of East Rochester so this is the only person you would submit your information & the fees to for this event. Please note that Fernwick Artisans specializes in gorgeous & unique beeswax candles, both molded candles & scented luxury vessel candles, so please be aware of that when you are applying.
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Terms & Conditions

Event Details
The Village Marker's Market is a fundraising pop-up event that will raise money for local charities and organizations. The Village Markers Market opens at 11am and ends at 4pm. Booth setup begins as early as 10am on the market day. Vendors are responsible for setup and tear down of booths.
 
Be aware there is no wi-fi at this location.
 
Vendor fee is to be received within 5 business days of application acceptance.
 
No refunds will be given if you cancel within the 7 days leading up to the event.
 
Food truck vendors must provide all food heating equipment & proper licenses/certificates.
 
 
BUILDING RULES & REGULATIONS PER THE TOWN OF EAST ROCHESTER CLERKS OFFICE
▪ Daily rental time is 10:00 am to 10:00 pm; park closes daily at 10:00 pm.
▪ No entry to the lodge and/or pavilion until 10:00 am on the day of your reservation.
▪ Lodge and/or pavilion must be cleaned and left as found. It is your responsibility to properly bag all refuse
and empty cans or bottles. Leave bags inside lodge at door for disposal.
▪ You are responsible for locking all doors to the lodge and bathrooms at the conclusion of your event.
▪ All outside vendors hired for your event, ie. Pony rides, bounce house, etc., must provide the Town/Village
with a current certificate of commercial liability insurance.
▪ Alcoholic beverages are not permitted in the park without permission. A copy of a Valid I.D. is required at
the time of application.
▪ Town/Village & ERPD reserves the right to control noise or nuisance during your event.
▪ Parking on paved areas only unless otherwise directed.
▪ No tables or chairs to be removed from lodge; no decorations allowed on the walls or ceilings.
▪ By order of the Fire Marshall maximum occupancy of the Lodge is 120 persons.
▪ Failure to follow these rules may result in the loss of future use of the facilities.
 
By signing below you agree that you have read and understand the event information. By signing below you agree that The Village Makers Market is not liable for any damage, theft or a injury that may occur on premises. The venue (Quincy Lodge at Eye Park) is also not responsible for any damage, theft or injury that may occur on location.
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Prices

6ft Table -Saturday May 25th, the Fair of Remeberance raising money for the Veterans Outreach Center $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday June 8th, the Pride Not Predudice Market raising money for Out Alliance $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday August 24th, the Brilliance Bazaar fundraising for Black Community Focus Fund $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday September 28th, the Fall For Local raising money for Margaret Home $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday October 26th, PM market from 2pm-7pm Ghoulish Gala fundraising for NYSPCC $50 NY Society for the Prevention of Cruelty to Children A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday November 23rd, the Thanks ER Fair raising money for ER Community Center $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.
6ft Table -Saturday December 21st, the Cheers & Treasures raising money for Suicide Prevention $50 A 6 foot table with a 6 foot deep space. Table can be provided upon request. You can arrange this space as you like so long as you do not take up more than your allotted space.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Instagram if you have one
  • Website if you have one
  • Tell us about your organization and why you would like to participate in this charitable market.
  • Are you going to provide some type of interactive experience or activity for the market?
  • How did you hear about The Village Makers Market of East Rochester?

Picture requirements

  • Minimum pictures required: 5
  • Please provide at least 5 high quality photos with you application to be shared across our social media to promote events if you get approved.
The Village Maker's Market of East Rochester Vendor Application
The Village Maker's Market of East Rochester Vendor Application
The Village Makers Market of East Rochester
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