Application deadline has passed
Application

Mix/Match Vendor

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Deadline: Apr 21, 2024 11:00 pm (GMT-04:00) Eastern Time (US & Canada)
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Date: May 04, 2024 2:30 pm - May 04, 2024 7:30 pm (EDT)
place
Duluth, Georgia
attach_money
$25-70

About the event

Pull out your wide-brimmed hats and bow ties and join us in Parsons Alley for the ultimate Kentucky Derby viewing party! Relax on lounge seating and enjoy everything from the pre-show activities to the big race on a large screen.
City of Duluth
City of Duluth
City of Duluth
City of Duluth

About the application

This application is for all vendors who are selling a product or service. If you are looking to promote your brand only, please apply under the Business Vendor Application. Please allow up to two weeks for application review.Approved applicants will be selected based on event needs, application date submitted and availability. If weather becomes a factor, the event will not be canceled until the actual day of the event. You will then be contacted by a City official to let you know of any changes/cancellations.Please note this is an application. You will be contacted by a City Event Staff Member if you are selected as a vendor. Applications will be considered based on the date received.

Terms & Conditions

Fees & Permitting: 
 
The event fee will be charged to the card on file 2-3 days before the event. Any vendors cancelling after this period will not receive a refund. If your payment is declined, the fee must be paid before you are allowed to participate in the event. Weather-related refunds are up to the discretion of the events team, and you will be notified of any changes to the schedule.
 
Vendor Requirements:
 
Must arrive by 1:00pm at the event location.
All trucks must have an operational fire extinguisher on site.
Supply all booth needs (i.e. tent with weights, table, extension cord, levels, etc.)
Food Trucks must provide quiet/inverter generator. If generators are deemed to be too loud, vendor will not be allowed to participate. 
 Must be prepared to cook and serve food at different grades of road elevation.
Vendors must be kind and courteous to all customers as it is a reflection on the City of Duluth.
All food vendors must have a current health inspection from your county and the score must be displayed during the event.
 
Vendors are allowed:
Up to two quiet/inverter generators if needed. The City of Duluth does not supply electricity. 
Up to three feet of space in front their location. (i.e. Awning set up in front of food truck with condiments/drinks) If additional space is needed, please indicate what is needed to allow City officials time to make the necessary arrangements. You must provide your own tent, table, chairs, extension cords and tablecloth. You must submit pictures of your product along with this application.
 .
 
Approval Process: Approved applications will be selected based on the following:
 
1.) Application submission date
 
2.) Products or items sold/promoted
 
3.) Application completion must include:
            -vendor booth photos
-"menu" of what is being offered/sold at the event, along with a price list
- Required documentation including occupational tax certificates and food licenses
 
4.) Space is limited. Due to high demand, vendors may not be approved for all dates. Please check your approval letter for approved dates.
 
 
Please read the following carefully:
 
1.) Vendors are not allowed to leave their booths unattended during an event. You may only be 3 feet from your booth at any given time.
 
2.) Vendors are not allowed to "walk" the event to pass out marketing materials. You may give out materials if guests approach your booth.
 
3.) Vendors must pay the vendor fee prior to the start of the event.
 
4.) Vendors will not be able to pull up to their spot, please bring necessary wagons or carts to transport your items.
 
5.) Late Arrivals: Vendors will not be allowed into the event and will forfeit their vendor payment for the event for the following infractions:
            a) One late arrival of more than 30 minutes
            b) Two late arrivals of more than 15 minutes
 
6.) Vendors will be removed from the lineup for the remainder of the season for the following infractions:
            a) Two cancellations with less than 72-hour notice
            b) One event no-show
            c) One incident of leaving before the event has ended. 
 
7.) Our events take place outside, and Mother Nature can become a factor. If the weather becomes unsafe, event staff will make the call to cancel or reschedule on the day of the event. You will be contacted by a city event staff member if there are changes or cancellations. All vendors affected by a "rain date" will be offered an alternate date (based on availability) or their money back. 
 
8.) If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event.
 
9.) If applicable, all vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and the vendor will face possible exclusion from all future events. This is a safety hazard that we expect all our vendors to abide by.
 
10.) Vendor violations are taken very seriously and will be addressed promptly and appropriately.
 
11.) All vendors must show respect to the community (our customers) and the event staff. As a vendor, you are now the image of Duluth, and bad behavior, violence, harassment, discrimination, rude or disrespectful behavior is grounds for immediate removal from the event, loss of vendor payment, and a police escort if deemed necessary.
 
12.) Vendors are responsible for their own set up. Any tents, tables, or chairs needed must be brought by the vendor. Tents cannot exceed the size paid for and all set up must be contained to their tent. Side angled tents are prohibited. We will not have staff available to assist with your setup.
 
13.) Vendors are responsible for taking their own trash with them.
 
14.) Vendors are not allowed to take any sales after event end time.
 
15.) Vendors must remain setup for the entire event. 
 
GENERAL RULES AND REGULATIONS 
Vendors intending to sell prepared and packaged foodstuffs for resale must provide a copy of their current Georgia Department of Agriculture Food Sales Establishment License. These vendors must attest to the fact that they grow or buy from local growers at least one major ingredient in their product. Baked goods are exempted from this regulation, the Cottage Food License is accepted. Vendors who wish to sell eggs and/or dairy must provide a copy of their current Georgia Department of Agriculture certification.
 
VENDOR SALES
Vendors will conduct sales of products or goods directly with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Vendors must furnish their own cash bank and credit card processing. Vendors are not permitted to sell any alcoholic beverages unless they have been approved as an alcohol vendor. Vendors are responsible for maintaining acceptable sanitation standards within their booths and disposing of trash into their own trash receptacles. Vendors are responsible for cleaning their designated area of all debris at the event's conclusion. 
 
SAFE FOOD MANAGEMENT
All vendors shall comply with the sanitary rules and regulations of the County and State Health Departments. All food must be properly displayed, fresh and grown and/or prepared in accordance with all local, state, and federal regulations.
 
PRICING, WEIGHTS, & MEASURES 
Each vendor will operate as an individual entity and, as such, each vendor is responsible for setting his/her own prices. Weights and measures are expected to be in accordance with all applicable local, state, and federal rules and regulations. All scales shall be approved by the Georgia Department of Agriculture and have current inspection stickers 
 
ELECTRICITY 
Power is very limited on-site. Power requests must be submitted on the application. Vendors must furnish their own extension cords.
 

Prices

Mix Match Vendor Fee $50 Non-refundable This option is for Mix Match Vendors with a 10x10 booth space. Fees will be processed the Monday preceding the approved Fridays-N-Duluth event.
Mix Match Vendors with a Duluth Business License $25 Non-refundable This option is for Mix Match Vendors with a Duluth Business License with a 10x10 booth space. Fees will be processed the Monday preceding the approved Fridays-N-Duluth event.
30x10 SOLD OUT Non-refundable
Mix/Match Vendor 20x10 $60 Non-refundable

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • I have read and I understand all the policies laid out in the application.
  • Please upload a list of products/services you will be selling along with pricing .
  • Please indicate how much space you will need.
  • Upload your Business License.
  • Upload a photo of your booth.
  • Please indicate if you will need power.
  • If you checked "Yes", please indicate what you need power for.
  • All Vendors are required are required to attend our virtual vendor interst meeting. If you have not done so, please request access to the meeting by emailing events@duluthga.net.
Mix/Match Vendor
Mix/Match Vendor
Duluth Derby Day 2024
Application deadline has passed