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Artist Application

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Deadline: Oct 01, 2024 11:59 pm (GMT-05:00) Central Time (US & Canada)
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Yule Viking Festival/Winter Solstice
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Date: Dec 06, 2024 11:00 am - Dec 22, 2024 7:00 pm (CDT)
place
Gladewater, Texas
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$15+

About the event

We of Uppsala Events, the creators of the authentic Yule Viking Festival, are building a positive, inclusive, and real community with all the festivals we host. We are trying to educate and entertain you with historical and actual truths. We want to create an environment where you and your family feel welcomed and safe. The Festival is on Saturdays and Sundays, December 6,7,8,14,15,21,22-2024 from 11am-7pm, except for the Feast Dinner on Friday, Dec.6, 2024 from 6pm-9pm. There is a Bonfire and drum circle every Saturday and Sunday night at 7:00pm-10pm. Adult tickets $25, Child 6-12 $10, under 6 are free.
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Uppsala Events
Uppsala Events
Contact Organizer
Uppsala Events
Uppsala Events
Contact Organizer

About the application

We of New Uppsala Events, the creators of the authentic Yule Viking Festival, are building a positive, inclusive, and real community with all the festivals we host. Our goal is to educate and entertain our Guests with historical and actual truths. We want to create an environment where our Guests and Vendors feel welcomed and safe. We invite Vendors from all over to apply to become part of the family. Uppsala Events prefers Vendors who handcraft their wares but all applications will be considered.
The Yule Viking Festival is a themed event. All Vendor Booths and those receiving a Vendor Pass are required to follow the Booth Tent guidelines. These guidelines are similar to most Renaissance festival guidelines.
The Yule Viking Festival Jury Committee will review each item on your application. Uppsala Events does not guarantee exclusivity for Vendors although we will do our best to limit the number of Vendors selling the same or similar merchandise. If one of your items is similar to another approved Vendor’s, the Jury Committee reserves the right to exclude that item. Only approved items may be sold during the Yule Viking Festival.
The Yule Viking Festival is Saturdays and Sundays, December 6,7,8,14,15,21,22 2024 from 11am-7pm, except for the Feast Dinner on Friday, Dec.6, 2024, from 6pm-9pm. There is a Bonfire and drum circle every Saturday and Sunday night from 7:30pm-10pm.
Once a Vendor's application is approved, further information will be given with the Contract. 
Questions can be messaged or emailed to vendor@uppsala-events.com.
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Terms & Conditions

Only applicants with a Valid/Active Texas Sales Tax Identification Number (TSTIN) will be approved. You can check on the current status of your TSTIN by visiting https://mycpa.cpa.state.tx.us/staxpayersearch/. If you need to apply for a TSTIN you can go to https://comptroller.texas.gov/taxes/permit/.
 
The following conditions are required upon acceptance of the application. All Vendors are expected to comply with the following as part of participation in New Uppsala Events LLC festivals.
 
1. Upon initial setup, the Vendor will provide Uppsala Events LLC with a deposit of $50, in the form of a check or cash, to be returned upon checkout once the vendor space is cleared by the vendor coordinator. If you do not check out and have your space cleared, your deposit will be forfieted. If you camp onsite, a separate camping deposit of $50 is also required, meaning your deposit will be $100.
 
2. A current copy of the Vendor’s insurance policy, naming New Uppsala Events LLC as additional insured and loss payee is required to be on file in the New Uppsala Events LLC office. The minimum amount of coverage will include and state in the Certificate of Liability:
 General Aggregate Limit                                  $300,000.00
 Product-Completed Operations Aggregate      $300,000.00
 Personal and Advertising Injury                       $300,000.00
 Each Occurrence                                             $300,000.00
 Fire Damage (any one fire)                                $50,000.00
 
3. All Vendors are required to have a fully charged ABC fire extinguisher of 5lbs. or more located inside their booth. Propane tanks are never to be kept inside any booth and must be declared to the vendor coordinator.
 
4. Uppsala Events charges $3 per square foot for the entire tent and awning but excludes tie-down ropes. Booths will not be permitted to set up displays or sales space outside of the approved dimensions. 
 
5. Once an application is juried and approved, the Vendor's Contract and invoice will be sent out. Booth owners will have a maximum of two weeks, from the date of the invoice, to pay the invoice. If the invoice isn't paid within the two weeks, the vendor will be removed from the approval list and will need to reapply and be re-juried. Vendor space is limited. Once all vendor spaces are filled, all applicants will go on a waitlist and juried in the case that a vendor backs out.  
 
6. All New Uppsala Events LLC Participants, Vendors, and their attendants/employees over 18 years of age, will be required to undergo a background check for anyone that will be working onsite during the festival. Two background checks per business, will be included in the fees for the vendor space. We will require $25 per additional background check for attendants/employees.
New Uppsala Events LLC reserves the right to deny your vendor application based on the results of the background checks. Examples of denial can include, but not limited to, any crime involving a minor, any violent crime, or any type of theft, larceny or destruction of property. However, if a single employee fails the background check process, it does not mean the entire business is automatically denied, only that the individual would not be allowed on the grounds of New Uppsala Events LLC. We will address these issues, should they arise, with each business individually. 
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Related files

Vendor Information.docx

Prices

Application fees $15 Non-refundable There is a $15 non-refundable application fee which is charged upon application.
Electrical Outlet $25 Non-refundable
Primitive Tent Camping each night $10 Non-refundable This is for primitive tent camping for 1 tent, 1 vehicle, and up to 2 adults and 3 minors. All camping spaces are assigned upon application approval. There is a $50 clean-up deposit required for each campsite. This can be in the form of cash or check only. Deposits will be returned upon successful checkout.
Primitive RV camping each night $15 Non-refundable This is for primitive RV camping for 1 RV, 1 vehicle, and up to 2 adults and 3 minors. All camping spaces are assigned upon application approval. There is a $50 clean-up deposit required for each campsite. This can be in the form of cash or check only. Deposits will be returned upon successful checkout.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please choose your medium category:
  • Booth tent size including all awnings but not tie down ropes
  • Booth Bio (will also be used on website)
  • Inside Booth Photo ( This should be a photo of how you booth tent will look when set up and ready for business.) (Copy)
  • Outside Booth Photo ( This should be a photo of how you booth tent will look when set up and ready for business.)
  • Vendor Information Form (This form is included at the bottom of the page)
  • Texas Sales Tax Identification Number
  • Insurance Certificate
  • I certify that my work is not "Buy-Sell" or Production work and completely made by myself or one of my employees.
  • By signing your name, you agree to our terms and conditions.
  • Are you a demonstrator or do you demonstrate your trade during event hours
  • I certify that I have read the terms and conditions of the event fully and understand.
  • I agree to provide full legal names, birth dates and a valid ID, for anyone over the age of 18, working in my booth space, for background check purposes.

Picture requirements

  • Minimum pictures required: 1
  • Provide a picture for EVERY ITEM you wish to sell. If a photo is not provided for an item, it will not be approved. Only approved inventory items are permitted for display and/or sale. Please describe each item photo. Non-photographed items will NOT be approved. Identical Individual items made available in multiple colors can be listed as one item. If you provide a service but do not sell any items. Please provide a photo of you performing the service or the display of your service ie. your sales board.
Artist Application
Artist Application
Yule Viking Festival/Winter Solstice
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