Application deadline has passed
Application

Craft/Non-Profit Vendor Application

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Deadline: Apr 17, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Date: Jul 04, 2024 1:00 pm - Jul 07, 2024 10:00 pm (EDT)
place
Sherman, New York
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$550-1.1K

About the event

For 30 years, the Great Blue Heron Music Festival has been a joyous celebration filled with music and dance, surrounded by the beauty of nature. Join us for three days and nights of fun with free-spirited, friendly people who come together each year as a community united by music.
The Heron Farm & Event Center
The Heron Farm & Event Center
The Heron Farm & Event Center
The Heron Farm & Event Center

About the application

Calling all Craft & Non-Profit Vendors!! Come and join us at The Heron for great music and a wonderful celebration for all! We are looking for fun and unique vendors for this event. Apply today so we can see what you have to offer! We are expecting over 4000 people here on the festival weekend.
 
Deadline is April 17th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event.
 
Returning applicants can log in with last year’s credentials and update your info. If you didn’t save your info, start a new one. 
 
Fees for craft booths are relative to the amount of frontage you prefer. Choices are either 10' frontage x 10' depth $550, or 20' frontage x 10' depth $1100. We also have a few spaces with 10' frontage x 20' depth $750. 
 
Fees include wristbands for your staff, plus parking/camping stickers for vehicles. Vendors in 10' x 10' spaces receive 2 wristbands and 1 sticker. Vendors in 20' spaces get 3 wristbands and 2 stickers. If you need more wristbands or camping stickers than allotted, buy those ahead on-line at greatblueheron.com or at the gate on arrival. There is no charge for putting extra vehicles  you don't need near by into the Red Lot.
 
Credit card information will be collected with this application, and ONLY charged after acceptance emails are sent to you. 
 
You will be able to drive to your booth and unload, then vehicles must be moved to nearby camping or parking areas. Camping or parking is NOT allowed directly behind your booth, with the exception of a couple spaces that have room behind them. You can request this, but not expect it and plan accordingly.
 
Registered vendors may arrive Thursday to set up any time after 2pm. On Friday vendors will be admitted starting at 8am. Vendors need to be set and ready by Friday early afternoon.
 
The music starts Friday at 3pm and goes almost a round the clock till Sunday around dark. Refer to the website for a full schedule of the music and plan your hours accordingly. Blue Heron weekend traditionally has late-night business both Friday & Saturday. Craft vendors can close at dark, if you prefer. Secure your inventory overnight as there are lots of people, including children, that can walk through the vending area at night.
 
Electric is within reach of vending space, but each vendor needs to bring their own extension cords. Be as energy efficient as you can. Our electric supply does not allow for power for your camping or RV.
 
Blanket vending will again be available at this event. If you want to blanket vend, do NOT apply through this application. Buy a regular ticket for the event, then arrive at the blanket vending area at the top of the hill above the stage and pay the fees in cash with the vending coordinator. Hours are Saturday 10-3, Sunday 10-3. Fees are $30 per day or $50 for both days. No canopies are allowed, just blankets on the ground to display your wears on.
 
After we select vendors, you are required to submit a certificate of liability from your insurance company listing Great Blue Heron Music Festival and Steve & Julie Rockcastle as additional insured on a primary and non-contributory basis with a waiver of subrogation in their favor. Please have your agent send us a certificate after your acceptance.
 
That about covers it! Thanks for your interest in being with us this season! 
Email: vending@TheHeron.org  Phone:716-761-7190

Terms & Conditions

All vendors are responsible for collecting and paying sales tax to New York State. Our tax rate is 8%. Clothing items are tax exempt in Chautauqua County.
 
Vendor fees are non-refundable within the 2 weeks before the event. Cancelations 14 days of more before the event can receive a refund, with $100 retained by the festival. 

Prices

10' frontage x 10' depth $550 Non-refundable Vendors in 10' x 10' spaces are allotted 2 wristbands and 1 camping/parking sticker. Extras can be purchased on-line or at the gate. Credit card information will be collected with this application, but only charged after acceptance emails have been sent.
10' frontage x 20' depth $750 Non-refundable Vendors in 20' spaces are allotted 3 wristbands and 2 camping/parking stickers. Extras can be purchased on-line or at the gate. Credit card information will be collected with this application, but only charged after acceptance emails have been sent.
20' frontage x 10' depth $1,100 Non-refundable Vendors in 20' spaces are allotted 3 wristbands and 2 camping/parking stickers. Extras can be purchased on-line or at the gate. Credit card information will be collected with this application, but only charged after acceptance emails have been sent.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Tell us what your plan to sell?
  • Submit links to your website and/or social media pages.
  • Have you been a vendor at The Heron before?
  • Describe your set up, how much room you prefer and your plans for electric use.
  • Tell us how many vehicles you will bring on-site and how large they are.
  • What else would you like us to know about you? Do you have any special requests?
  • If you are accepted as a vendor, return here to upload your insurance certificate. It can also be emailed to vending@theheron.org

Picture requirements

  • Minimum pictures required: 2
Craft/Non-Profit Vendor Application
Craft/Non-Profit Vendor Application
Great Blue Heron Music Festival 2024
Application deadline has passed