Food Vendor

Please note, 

FusionFest load-in is Friday the 29th. If you are unable to load-in on Friday the 29th please do not apply for this event. FusionFest is Saturday the 30th and Sunday December 1st. Load-out is Sunday December 1st after the event ends. 
 
Before starting your application, please note that:
 
1) You will be required to upload photos of all of your dishes.
 
2) Vendors are responsible to collect payment directly from patrons. 

 

3) At least one of your food items must be $4.  $6, $8, and $10 items are optional. You are unable to sell items for prices other than  $4. In addition, $6, $8, and $10 items are allowed. You can sell up to 6 food dishes and up to 3 culturally relevant drink items.
 
4) You will be required to enter credit card information for the fee payment but you will only be charged after your application is approved. We will let you know by email when the payment will be processed.
 
5) Approval notifications will be sent via email by Sept. 15.
 
6) Read the Terms & Conditions before applying.

TERMS & CONDITIONS
1. SPACE & FEE
1.1. Vendor tent spaces are 10’ wide and 15’ deep unless the Vendor paid for additional space.
1.2. The fee is $250 per tent space and $450 per food truck. You can request up to 2 spaces. The credit card you entered in the application will be charged once approved, around 1-2 weeks prior to the start of the event and you will be notified prior to the card being charged. 
1.3. All Vendors need to bring their own tents, tables, chairs, power cords and setup tools.
1.4. All tents must be weighted to be secured from wind. Tent stacking is not allowed.
1.5. Electricity up to 10 amps of power is provided upon request and availability. If a Vendor uses festival provided electricity, they must use approved extension cords and appliances. Vendors may be required to use their generator.
1.6. Food Vendors must protect the turf/grass by putting a tarp or plywood platform under their cookers, grills, high traffic areas, etc.
1.7. A $100 cash refundable deposit will be required at set-up to insure protection of the grounds.
1.8. If a vendor's tent or employee(s) is directly responsible for destruction of site property or another vendors' property the vendor at fault is responsible for full cost of replacing items. 
2. FOOD SALES
2.1. This year, Vendors will be responsible to collect payment directly from patrons. 
2.2. Items should have the following fixed prices:  $4. $6, $8, and $10 . All Vendors must have at least one for $4. You can sell up to 6 food dishes and up to 3 culturally relevant drink items.
2.3. Only the items listed by Vendor on their application and approved by FusionFest may be sold at the Festival. Please note, vendors are not allowed to sell water and general-brand drinks such as Coca-Cola or Pepsi products. Traditional drinks from a particular culture are allowed, for example: Brazilian Caipirinha or Japanese Sake.
2.4. It's recommended to offer small size dishes to maximize attendees' experience and vendor's profits.
2.5. A 2' x 3' Menu Board will be provided for each vendor (included in the vendor fee). Food Vendors will be responsible for providing high quality photos of their dishes and/or drinks, name of each dish and main ingredients.
2.6. Artists and volunteers will buy food with FusionFest Tokens, each token is worth $2. At the end of each day the tokens will be counted and a receipt will be issued. A check will be given at the end of each night. A W-9 is required if paid more than $600. 
2.7. Vendor has the sole responsibility to collect and pay sales tax for the sales made by the Vendor.
 
3. SINGLE-USE MATERIALS
3.1. Only reusable or recycle products are permitted to be used and distributed on City of Orlando property. The following single-use products are not allowed:- Styrofoam- Plastic straws- Plastic lids- Plastic bags
 
4. REQUESTS
4.1. All special requests must be made to Stacy Nale-Stadom, Vendor Coordinator at stacy@fusionfest.org for approval.
 
5. VEHICLE & PARKING
5.1. Vendors may bring one vehicle onto the Festival grounds to assist in load-in and load-out at specified pre and post festival hours.
5.2. FusionFest will provide one parking permit per vendor that is valid for parking in the Vendors and Staff parking lot.
5.3. FusionFest reserves the right to restrict any and all vehicular traffic on the grounds for any reason.
5.4. Additional free parking is available several blocks away.
 
6. Load-in/Load-out
6.1. Load-in/set up is scheduled for Friday November 29th.  Load-out is scheduled for Sunday December 1st after the event ends and patrons are off property. Additional details such as specific load in time, map, etc will be emailed in November to approved Vendors.
 
 
7. COMPLIANCE
7.1. Vendor will be responsible for complying with all Fire Department and Orange County Business and Health Department requirements. All licenses or permits applicable to their product must be displayed prominently.
 
8. SECURITY
8.1. FusionFest will not provide security specific for vendors during non-Festival hours. There will be security on site but they will be for the entire event. FusionFest is not responsible for lost, stolen or broken items.