General Information / Rules & Regulations
YOU WILL NEED TO CHOOSE TO BE A MEMBER OR NON-MEMBER OF THE DOWNTOWN VACAVILLE FARMERS MARKET WHEN APPLYING (SEE INFORMATION BELOW)
Annual Membership: (Space in the market is guaranteed, and the weekly booth rates are reduced. Members are expected to attend most markets. If a member is unable to attend, notification must be sent by the Wednesday before the market to allow non-members time to prep)
Farmers: 2024 Membership Fee $100+Weekly Space $25 (10x10), $40 (2-10x10), $55 (3-10x10)
Pre-Packaged or Prepared Foods/Brewers & Winemakers: 2024 Membership Fee $100+Weekly Space $30 (10x10)
Arts & Crafts: 2024 Membership Fee $100+Weekly Space $30 (10x10)
Downtown Business: Participate 1 Time Free Of Charge Annually. Membership $50+Weekly Space $25 (10x10)
Electric: $10 Per Market
Membership Fee + First Week Due with Application
Non-Members: (Space at the market is on a drop-in basis when members can not attend and space is available): Notification of available space will be sent the Thursday before the market. This is on a first-come, first-served basis, so please always check your emails on Thursday before the market for availability. This drop-in basis ensures a non-competitive market.
Farmers/Pre-Packaged & Prepared Foods/Arts & Crafts/Brewers & Winemakers/Downtown Businesses $45 per market (10x10) , $55 (2-10x10), $65 (3-10x10)+ $20 app fee (one time annually)
Non-Profit $30 (10x10) + $20 app fee (one time annually)
PAPERWORK REQUIRED:
FARMERS:
-Copy of Certified Producers's Certificate
-Certificate of Liability Insurance Naming Downtown Vacaville Business Improvement District and City of Vacaville as Additional Insured $1M per occurrence & $2M aggregate
-Copy of Organic Certificate (if applicable)
FOOD VENDORS/BREWERS/WINEMAKERS:
-Copy of Solano County Food Permit
-Certificate of Liability Insurance Naming Downtown Vacaville Business Improvement District and City of Vacaville as Additional Insured $1M per occurrence & $2M aggregate.
-Copy of Fire Code Permit Application (vendors cooking onsite)
ARTS & CRAFTS:
-Copy of Seller Permit from State Board of Equalization
-Photos of What You Sell
NON-PROFIT:
-Copy of Tax Exempt Status Letter
LOCATION: The market is located in Andrews Park.
2. HOURS OF OPERATION: The market is open on Saturday 8 am-12 pm. No Market May 25th/May 17th/October 5th
3. SETUP: Set Up Begins at 6 a.m. Vendor vehicles must be unloaded and off the street by 7:30 a.m.
4. BREAK DOWN & CLEAN UP: All sales activities end at 12 p.m. Do not break down early! You must have your area cleaned and be ready to leave by 1 p.m. NOTE: Vendors not off-site by this time are subject to a $15 fine; this will be strictly enforced. A third violation is subject to market probation.
5. WEEKLY FEES: Vendors are responsible for paying their weekly space fee. The fee will be collected the following Monday through the credit card on file. We will not accept cash at the market.
6. CANCELLATION: If unable to attend the market, call or email by 4:00 pm the Wednesday prior to market day. If we do not show a record of cancellation, you will be responsible for paying for that space. If a vendor cancels regularly, we reserve the right to remove them for the year so we may provide our customers with an alternative vendor in their category.
7. INCLEMENT WEATHER: In case of bad weather, we will email all vendors by 5 am on the day of the market. When in doubt, come to the market for a final decision. If it begins to rain, cover up items and check with the market manager on early take-down.
8. FARMERS: Prices must be clearly posted. You must provide an itemized list (Load List) of all products sold at the market each market day. You must maintain and leave booth space in a clean and sanitary manner. If you provide sampling, provide a trash container. You must post a sign or banner that states farm/ranch, the location of the farm/ranch, and the declaration We Grow What We Sell. Do not break down early; violations are subject to market probation.
9. FOOD VENDORS: Menus must be clearly marked with items and prices. You may not serve food not originally listed on the application without approval from the Market Manager. Samples can only be provided with the approval of the Health Department and in accordance with their regulations. The Market Manager has the right to limit food vendors selling items. Do not break down early; violation is subject to market probation.
10. ARTS & CRAFTS: In an effort to provide a variety of crafters to the market, the manager may deny too many of the same craft. Handmade items are preferred and will be given priority consideration. Do not break down early; violation is subject to market probation.
11. NON-PROFITS: Adult (21 plus) supervision must always be at the booth. Participation within the booth space is limited to 2-3 volunteers at a time. Groups are required to stay within the boundaries of their booth space. No flyering throughout the market. Groups wishing to sell or give away food items must have the necessary permit from the Health Department. Failure to show up after reserving a space or breaking down early may result in future denial.
12. DOWNTOWN VACAVILLE BUSINESS: Your booth must reflect your business in terms of merchandise, services, and activity. Photographs may be required. Do not break down early; violation is subject to market probation.
13. ALL VENDORS: All vendor spaces are assigned by the Market Manager. No smoking within 25 feet of the market zone. All sale items must be clearly marked with prices. Do not sell items not listed with the Market Manager. If you provide samples or any items for consumption, you must keep the booth area clean and safe, including the trash receptacle. Do not put waste into flower beds, City or Market garbage cans, or gutters. Display the name and location of a business or organization. Keep all business contained to booth space. Canopies, tables, and displays must be kept within the confines of booth space; 20-foot clearance in the middle of the market must be maintained at all times for emergency vehicles. Keep all items contained to booth space and off of sidewalks. Vendors that do not come to the market for three consecutive market days without excusing themselves from the Market Manager are subject to losing their space. No alcohol consumption in your booth or in the market during market hours.
AGREEMENT: I am applying for a space in the Vacaville Farmers Market. I have read and agree to the Rules & Regulations. I will convey all of these conditions to my staff/volunteers. I do hereby agree to indemnify and hold harmless the City of Vacaville, Downtown Vacaville Business Improvement District, and their respective officers, agents, employees, underwriters, and volunteers individually and collectively from any and all fines, penalties, liabilities, losses, claims, damages, and expenses including court costs and attorney fees incurred or suffered as a result of or relating to my participation in this/these events but only in proportion to and the extent such liability, loss, expenses attorney's fee or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of vendors, its officers, agents, employees, representatives or volunteers.
(You will be asked to agree to terms later in the application.)
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