RegistrationInvite only

Sunnydale Mall Vendors

Deadline: Jun 14, 2024 12:00 am (GMT-07:00) Pacific Time (US & Canada)
Date: Jun 15, 2024 10:00 am - Jun 15, 2024 10:00 pm (PDT)
Torrance, California

About the event

Fandom Charities Inc.® is excited to announce the return of the HellmouthCon, a global fandom event, set for June 15, 2024, at Torrance High School, the filming location for "Buffy the Vampire Slayer." This event symbolizes a mystical convergence of fandom cultures. Guests, Programming, Hotels, and more updated info are on the official website Reimagined as a one-day extravaganza as we rebuild from the pandemic, the HellmouthCon offers an array of weekend activities. A melting pot of fandoms, the HellmouthCon blends education and entertainment across books, comics, TV, movies, technology, steampunk, and more. Activities include: * Sunnydale Mall * Fan Experiences * Panels and Workshops * Photos and Autographs with Talent * Cosplay and Trivia Contests * Meetups * Evening Events Including Friday & Saturday * Surprise Sunday Event TBA This year, the HellmouthCon continues its tradition of supporting: * Los Angeles LGBT Center: Since 1969, this center has been a force against bigotry, advocating for health, equality, and societal acceptance of LGBT individuals. * The Ron Glass Memorial Scholarship Fund: Part of The Al Wooten Jr. Youth Center which fosters a safe, nurturing environment for academic excellence and good citizenship, preparing youths in grades 3-12 for college and career readiness. Join us for an unforgettable day at the HellmouthCon, where fans unite for fun and philanthropy.
Fandom Charities
Fandom Charities
Fandom Charities
Fandom Charities

About the registration

HellmouthCon 2024 Vendor Information
Saturday, June 15th
Early Bird Discount (Until January 31st)
Booth $144 / Table $96
Regular Price (February 1st - June 14th)
Booth $190 / Table $120
Set-up Time:
7:00 am - 10:00 am

Open For Business:
10:00 am - 5:00 pm

Breakdown Time:
5:00pm - 7:00pm

Terms & Conditions

1. Exhibitor Space/Area Purchase for HellmouthCon 2024: Purchases may be made under the following guidelines:
a) Exhibitor space (table or booth) fee includes 6′ draped table, 2 chairs and 2 Exhibitor Level Access Badges. Exhibitor Access is not transferable unless special arraignments are made with Fandom Charities Inc prior to Event.
b) Additional access badges may be purchased before the convention at a discount.
c) IMPORTANT NOTE – Fandom Charities Inc is not required to provide anything outside this contract. However, a limited number of spaces with electricity may be available for an additional fee per section purchased. We will try to meet special requests as noted on the application but cannot guarantee to do so or to assign a specific space or location.
d) Exhibitor agrees to use assigned space for sale or exhibit of material that is of a science fiction, fantasy, gaming or other “fannish” nature.
e) Exhibitor agrees that they have the legal title to material offered for sale and are responsible for ensuring that the material is following all State and Federal laws, regulations, and ordinances in force at the site of and at all times during the convention. 
f) Exhibitor agrees that they are self-insured.
g) Exhibitor agrees that all merchandise sold is to be as represented and that all appraisals made by exhibitors are to be made at their own risk.
h) Exhibitor must have a current Seller's Permit:
i) If Exhibitor cancels space, space fee is non-refundable. See Exhibit Space Disclaimer and 3 for details.
j) Exhibitor is strongly urged to be ready to open when the exhibitor room opens at 10:00am. Exhibitors are to maintain their spaces until the room closes at 5:00pm.

2. Exhibitor Room Hours:  Saturday, June 15th 10:00am – 5:00pm

3. Installation, Setup and Removal: Set-up for the room (unless otherwise agreed to) will be: 7:00 am – 10:00 am
Exhibitors must make arraignments with the Vendor Coordinator upon arrival for their assigned area and information. It is the sole responsibility of Exhibitors to be able to set up their area safely. Exhibitors must be completely setup by doors opening. Removal / Breakdown doesn’t start until 5:00pm, to be completed no later than 7:00pm.

4. Payment Policy: All exhibit space fees must be paid in full to reserve exhibitor space unless otherwise agreed by both parties. Once the contract is signed and returned to Fandom Charities Inc, instructions will be sent with how to pay.

5. Cancellations/Refunds: Cancellations must be made in writing (print or email); they cannot be taken over the phone. Cancellations are effective as of the date of receipt by Fandom Charities Inc. Refunds may be granted by January 31, 2024 only if Fandom Charities can find a suitable replacement exhibitor, minus a $50 fee.  Any exhibitor that cancels as of February 1, 2024 forfeits all fees.

6. No Shows: If an Exhibitor does not occupy and exhibit in the designated space by assigned load-in date of HellmouthCon (unless otherwise agreed by both parties), Fandom Charities Inc has the right to use “no show” exhibit space in such a manner as it may deem in the event's best interest. Failure to appear forfeits all fees.

7. Exhibits, Eligibility, Assignment and Relocation: Fandom Charities Inc reserves the right to determine the eligibility of any company or product for inclusion as Exhibitor. Exhibitor understands and agrees that Fandom Charities Inc has the sole discretion of space assignment and is under no obligation to assign Exhibitor space preferred by Exhibitor. Fandom Charities Inc also reserves the right to alter all event floor plans at any time.

8. Subletting Space: Exhibitors are not allowed to assign, sublet, or appropriate the whole or any portion of their area.

9. Exhibit Services and Exhibitor-Appointed Contractors: Exhibitor is responsible for contracting or hiring any labor or other services involved for the installation, manning and breakdown of their exhibit space, and any costs for said labor or services.

10. Exhibit Space: Exhibitors agree to not place any displays upon walls (this includes using pins or tapes). Displays must be able to prop on own, have its own stand, or be secured. Exhibitor is liable for any damage incurred upon the drape, chairs, or tables provided. Damages include but not limited to: tears, spills, stolen, burned, broken, or missing. Exhibitor is responsible to inspect and reporting any damages seen on provided items prior to set up. Exhibitor is to report to the Vendor Coordinator any such problems. Exhibitors who obstruct sight to other Exhibitor’s rental spaces, or block exits or exit pathways will have their displays moved, rearranged or dismantled at Exhibitor’s expense.
Exhibitor ensures there is a minimum of one Exhibitor representative present at each booth at any given time. Badges must be worn at all times during setup and breakdown, and for the duration of event.
No illegal activity may be conducted at event by the Exhibitor or Exhibitor’s employees, agents or representatives. This includes but is not limited to: sale of bootleg items,  A.I. produced items, illegal services, substances, or any other item or service prohibited by the State of California or the City of Los Angeles. It is the responsibility of the Exhibitors to determine the legality of their wares and services.

11. Prize Drawings and Promotions: Any prize drawings, raffles, contests, or other promotions must follow all local, state, and federal laws and be approved in advance by Fandom Charities Inc.

12. Exhibitor is prohibited from using the Fandom Charities Inc or HellmouthCon name, logo, and mascots on any Exhibitor products or related merchandise at  HellmouthCon as well as outside the convention, unless given permission in writing to do so by an authorized representative. This includes, but is not limited to: handmade crafts, works of art, clothing, edibles, printed materials, and signage. All official Hellmouth merchandise will be sold from the Fandom Charities Inc "Merch" table. Any products represented as "official" HellmouthCon merchandise or bearing the HellmouthCon name and logo sold from other locations may be confiscated by the HellmouthCon Team.

13. Insurance: Fandom Charities Inc and HellmouthCon shall not be liable for loss or damage of any article of equipment or property of Exhibitor that Exhibitor may suffer during installation/removal or during the convention itself, by reasons of robbery, fire, accidents, or any other destructive cause. Insurance must be maintained by the Exhibitor at Exhibitor’s own expense.

14. Indemnification and Waiver: Exhibitor agrees to indemnify, hold harmless, and defend Fandom Charities Inc, HellmouthCon, and the Torrance Unified School District, along with their respective members, officers, and directors, agents, and employees (“indemnitees”) from and against any and all liabilities, damages, actions, losses, claims, and expenses on account of personal injury, death, or damage to or loss of property or profits arising out of or contributed to by any act, omission, negligence, fault, or violation of a law or ordinance by the Exhibitor or its employees, agents, contractors, patrons, and invitees. Exhibitor hereby waives each and every claim that arises or may arise in favor against one or more of the indemnities for any and all losses of damage. Such waiver precludes the assignment of any claim by subjugation or otherwise.

15. Facilities Rules: Exhibitor agrees to comply with all rules and regulations prescribed by the management of the exhibit facilities, meet the requirements of local authorities, and obtain, at their own expense, any necessary permits, licenses, or equipment for their booth.  This includes that the school district does not allow alcohol on the campus.


Regular table (6 by 6) $120 Non-refundable Regular Booth (Feb 1st - June 14th) $120.00 6ft by 6ft space incudes 6ft table, 2 chairs and 2 vendor badges
Regular Booth (10 by 10) $190 Non-refundable Regular pricing (Feb 1st to June 14th) $190.00 10ft by 10ft space incudes 6ft table, 2 chairs and 2 vendor badges

Questions on the registration

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Picture requirements

  • Minimum pictures required: 0
Sunnydale Mall Vendors
Sunnydale Mall Vendors
HellmouthCon on the Hellmouth: Buffy Celebration at Sunnydale High