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CTRF 2024 Vendor Application

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Deadline: Jul 31, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Connecticut Renaissance Faire
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Date: Aug 31, 2024 10:30 am - Oct 14, 2024 6:00 pm (EDT)
place
Lebanon, Connecticut
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Free

About the event

Annual multi-weekend renaissance themed craft faire held in Lebanon, CT
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Stone Circle Inc
Stone Circle Inc
Contact Organizer
Stone Circle Inc
Stone Circle Inc
Contact Organizer

About the application

Welcome to the magical world of the Connecticut Renaissance Faire! We’re thrilled you’re considering joining us as a merchant for our annual outdoor event. As a recreation of an old-world fall faire, our event is a truly unique experience that transports visitors back in time to a world of enchantment and wonder. We seek artisans, crafters, and merchants like you to showcase and sell your one-of-a-kind, handcrafted wares at our event. With our themed environment and enthusiastic attendees, you can expect to see fantastic results for your business.
Even if this is your first time participating in a themed event, don’t worry! Our team is here to support you every step of the way. We’re happy to guide you through the process and ensure your positive and successful experience with us.
Once you join us for your first season, you’ll wonder why you didn’t join us sooner. With our passionate community of vendors and visitors alike, the Connecticut Renaissance Faire is more than just an event – it’s an unforgettable journey into the past.
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Terms & Conditions

Payment and Pricing:
The merchant must pay the booth fee in advance to secure the booth for the duration of the event.  
 
The fee schedule is as follows:  for applications received
  • Oct 16 thru Nov 30 - $3.50/sq ft
  • Dec 1 thru Feb 29 - $4.25/sq/ft 
  • Mar 1 thru May 31 -  please contact for pricing
 
New vendors may be eligible for special discounted rates. Please contact us for more details. 
 
Guest vendor spaces are $50/day for a 10x10 space. Larger sizes please contact us for pricing. Hard spots are $75/day. Full weekend commitment is required. 
 
Food vendors do not pay flat rates in advance, but pay 18% of gross paid to the office daily by 645pm.
Invoices not paid within 30 days will incur a late fee of $0.25 per sq foot for every 30 day cycle they are late.

Prices for goods sold at the event must be clearly displayed and accurately reflect the value of the item.

The merchant must pay any taxes and fees required by local or state regulations.
A $100 security deposit/clean-up fee will be required at check-in.  
 
Display and Sale of Merchandise:
All merchandise displayed and sold must be appropriate for the Renaissance Faire theme.
The merchant must maintain a tidy and visually appealing display.
The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements.  Period tents are preferred and it is expected that should you return to vend at our faire over several seasons that you will make an effort to upgrade from a pop up tent to a period tent.
The merchant must provide accurate and honest descriptions of all merchandise sold.
Any replicas or reproductions of historical artifacts must be clearly marked as such.
Conduct and Behavior:
The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants.
The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers.
The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire.
 
Liability and Insurance:
The merchant is responsible for any damage or injury caused by their merchandise or booth setup.
The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.
 
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Related files

Event Rules
Application Instructions

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Are you a NEW vendor or RETURNING vendor?
  • If a NEW vendor, please tell us in a short answer how you heard about us.
  • RETURNING VENDORS: Are there any changes from your previous year application?
  • Are you applying as a full time vendor or a guest vendor?
  • What other events have you participated in?
  • What kind of tent do you have?
  • What is the size of your tent (or footprint of your vardo/wagon)
  • Please choose the option that best describes your wares.
  • Which category best descibes your shop?
  • Do you require electricity and/or water at your booth?
  • Please submit your Proof of Insurance (this can be submitted just prior to the event)
  • Please acknowlege by your signature that you have read and agree to the rules.

Picture requirements

  • Minimum pictures required: 1
  • Here's how it works: 1. Upload pics of your merchandise. You may upload examples of particular classes of items that you sell; you do not need to upload a photo for every individual item, just one photo that gives us a general idea of the products you wish to sell. Example: if you sell jewelry and you carry bracelets, necklaces, and earrings, please upload a representative sample of your bracelets, another of the necklaces, and another of the earrings. We don't need a photo of every bracelet that you carry. 2. Upload pics of your tent/setup. It's possible you're new and you may not have pics of this and that's ok. Just let us know! 3. Upload pics of you and your staff in costume/garb. Period costuming is important for the immersive element we all work so hard to create for the faire. Please remember: no sunglasses that aren't period and try to hide modern things like watches etc. This goes for ALL workers of your booth. If you have any questions about this, please contact us for help!
CTRF 2024 Vendor Application
CTRF 2024 Vendor Application
Connecticut Renaissance Faire
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