Parade Unit Application 2023
Parade Assembly: 2:30pm Parade Start: 7:00pm Saturday, December 2, 2023
Parade Beginning Location: Middlesboro City Parking Lot
APPLICATION:
· Please complete in full – information contained on the application will be provided to media covering the parade. Incomplete applications cannot be processed.
· Registration fee (listed below) MUST be included with the application ONLINE. Please pay upon entry online.
· Send completed application to: Parade Chair, P.O. Box 2572, Middlesboro, KY 40965 by deadline IF you choose to fill out a paper copy. You may also fill this out online.
· Parade questions? Contact Rian Johnson (606)670.8066
PLEASE PRINT OR TYPE
Name of Organization:__________________________________________________________________
Title of Entry (as it should appear in program):_______________________________________________
Contact:______________________________________ Phone Number:__________________________
Email:____________________________________ Day of Event Number:_________________________
Type of entry (please check all that apply):
Float Vehicle Equestrian Flatbed Antique (1985 or Older)
Walking ATV Marching Unit Commercial Vehicle Not-For-Profit Vehicle
Will your entry have music? __ YES __ NO Describe:______________________________________
# of participants:________ # of adults:_______ # of children:_______ Age range:__________
Description to be read by Parade Announcer (provide as much info as you can, it may be edited) This is mandatory:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
DEADLINE:
Application must be postmarked or emailed by November 11, 2023. Parade Chair has the sole discretion of accepting entries received after November 11, 2023.
PARADE LINEUP:
The first spaces are reserved for dignitaries, Veteran groups, etc. Lineup request are not accepted. On parade day you will be given specific instructions about the parade for your unit. Vehicles NOT in the parade will NOT be allowed to park in the marshaling area. You must have your unit parade ready when entering the staging area. You are NOT allowed other vehicles in the staging area. You may set up your unit on Ashbury Avenue (Lincoln Park) before you bring it to the staging area.
Enter lineup area on West Lothbury Avenue (Road to City Hall) just behind the Post Office, off of North 20th Street, or at North 21st Street and Cumberland Avenue.
FEES: ENTRY FEE IS NON-REFUNDABLE
Fee must be included with the application. Returned payments subject to a $35 return fee.
Entry fees go towards prize money for winning entries.
Entries (If you want in the consideration for prize money) Float/Other $25/$35
Entries that do not wish to be considered for prizes Float/Other $10/$15
After deadline (Nov. 11, 2023), (Will not be included in Prize Money) Float/Other $35/$45
Week of Parade (Will not be included in Prize Money) Float/Other $100/$125
Please understand that if your parade unit is not decorated as an appropriate parade unit, we reserved the right not to allow you to participate in the parade.
A large crowd gathers to witness a grand and entertaining event. People are not excited to see your undecorated commercial vehicles. Please try and add to the visual excitement and entertainment.
The theme for this year is CHRISTMAS MOVIES. Please decorate your float along with the theme. This is important if you are in the running for Float decorations, if you don’t follow the theme you will be deducted points.
Since we are having a night parade, all parade entries must be lit in some way. Any unit without lighting will not be allowed to participate in the parade.
Parade Unit General Rules and Guidelines
Entry Selection
All parade entries are subject to approval by the Parade committee.
All units are encouraged to adapt the parade theme in their entry. Units should be memorable and can be inspirational, educational, and entertaining. The Parade will not be used as a platform for special interests.
Forward Motion Parade:
· All entries are required to maintain a continuous forward motion during the parade.
· Parade officials may change pace or stop forward motion to maintain suitable space between entries.
· Each parade unit and groups are required to follow their requests to speed up or slow down.
Participant Restrictions: There must be at least one adult escort for every six children under the age of 13. Only ONE Santa will be permitted in the parade.
Height Restrictions: Any unit must not be over 13 (Thirteen) feet in height.
Identification Signs: Banners are encouraged for entries in the parade. Please limit banner size to no larger than 3’ x 10’. Only confirmed parade sponsors and/or parade participant organization logos will be permitted.
Cancellation Policy: The Parade will take place rain or shine. Only a significant act of nature will cancel the parade, of which all units will be notified. If for some unforeseen reason your unit is not able to participate in the parade after being accepted, please contact the parade coordinator 3 days or more in advance.
Parade Day: Entries may enter staging area between 2:30pm – 5:30pm. MUST be set before 6:00pm.
Any entry absent on parade day without proper notification may not receive future invitations to the parade. Driver MUST attend parade meeting day of parade. Meeting will be held at 5:30pm. Performance directors MUST attend parade meeting day of parade.
Throwing or distributing of favors, handouts, literature or promotional items.
This is EXTREMELY DANGEROUS as spectators (particularly children) will run out into the road to retrieve favors or handouts and could be struck by a moving vehicle. This is a serious liability factor, one that has resulted in injuries in other major parades. CANDY will ONLY be thrown by walking units (you may have someone walk alongside your entry.
No advocating, opposing or depicting of any political or social issues.
Any unit doing so will be removed from the parade line.
No spraying of water or other liquids from units.
This is EXTREMELY DANGEROUS! This is a serious liability factor, one that could result in personal injury or property damage.
No persons or articles hanging over the sides of floats or vehicles.
This is EXTREMELY DANGEROUS! This is a serious liability factor that could result in personal injury. If a unit is in violation of this rule, it will be removed from the parade immediately.
No alcoholic beverages.
Alcoholic beverages are NOT allowed on any participant or in any vehicle. Participants consuming alcohol prior to or during the parade will be removed from the lineup.
Sound: Music must maintain a volume that will not interfere with other parade units while in the line march.
Safety: No smoking on or around any units at any time.
Vehicle Drivers: Driver must possess a valid driver’s license and be at least 18 years of age. MUST attend parade meeting day of parade.
ENTRY DESCRIPTION: (Length of unit, what is pulling the unit, drivers name and contact info, participants, what is on/in your unit)
Waiver and Release of Liability
Participation in the parade to be held on December 2, 2023 (hereinafter “Parade”) shall be at Participant’s own risk.
I/we hereby understand, voluntarily agree and chose to accept any and all risks, including bodily/personal injury, property damage, and/or other damages which I/we may incur or cause a third party to incur as a result of my/our active and/or passive participation in the Parade.
I/we assume on behalf of ourselves, successors, assigns, heirs, executors, administrators, and any other person or entities who/which may have a claim based on my/our personal injuries and/or property damage, full responsibility for all risks, and any injuries and damages associated with the Parade, and agree not to bring against, and do hereby waive, release and discharge the City of Middlesboro, the Bell County Chamber of Commerce, the Inferno Group, and parade committee members, as well as their respective departments, representatives, members, officers, officials, agents, volunteers and employees (hereinafter “Releasees”) from any and all claims, demands, damages, right or causes of action present or future, known or unknown, resulting from the undersigned’s participation in the Parade.
Notice of Filming and Photography
By participating in the event, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecast, advertising, inclusion on websites, social media, or any other purpose by The Inferno Group and its affiliates and representatives
By participating in the event, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, web casting, televising, or other publication of these materials, regardless of the purpose of sponsoring of such use, exhibition, broadcasting, web casting, or other publication irrespective of whether a fee for admission or sponsoring is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by IGC or the person or entity designated to do so by IGC.
Indemnification
I/we further agree to indemnify, defend and save harmless from and against any and all claims, demands, damages, liability, losses, injuries, suits and judgements, attorney’s fees and costs of every kind and nature including, but not limited to injuries, or death to persons and damage to property, arising from, or in connection with, my/our, including guests and volunteers, participation in the Parade which are to be held on December 2, 2023, except as arises out of the sole willful misconduct or sole gross negligence of the Releasees.
The assumption of risk and indemnification provisions shall apply to any and all facilities that the City of Middlesboro and the Bell County Chamber of Commerce may own and/or control.
I/we have read, understand, and voluntarily agree with the above terms and I am authorized to execute this agreement/release on behalf of the Participant.
Authorized Representative (Print Name):_______________________________ Date:_______________________
Authorized Signature:______________________________________________
