Charlotte Geek and Grub Market (Holiday Edition) Application

Deadline: Dec 01, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
Date: Dec 02, 2023 12:00 pm - Dec 02, 2023 4:00 pm
Charlotte, North Carolina

About the event

Making Christmas!
Geek and Grub Market
Geek and Grub Market
Geek and Grub Market
Geek and Grub Market

About the application

This is the vendor application for the Charlotte Geek and Grub Market (Holiday Edition).

Terms & Conditions

Refund Policy
Any vendor wishing to cancel their vendor space must do so in writing to at least 30 days prior to the scheduled vendor market. If the cancellation request is received within this time period, a full refund minus a 15% administrative fee will be granted. Any cancellation with less than 30 days notice will not be given a refund. Medical and hardship cases are considered on a case-by-case basis and may require additional documentation. For Package Holders, every vendor is permitted one refund request per Geek and Grub Season. Multiple requests for refunds will be denied.

Vendor Space Boundaries
I understand that my Outdoor Vendor Space will be 10' wide by 10' deep and that all displays and products must remain within the confines of the space provided. If more space is needed, I may purchase 2 booth spaces if venue space allows.

Vendor Provisions
I understand that as a Vendor I must provide my own electricity, water, tents, tables, chairs, weights, portable fire extinguisher and displays. Early Breakdown I understand that there are no early breakdowns permitted. I understand that I must stay set up until the specified end time for the event. No Trash Left Behind I understand that my vendor space must be completely cleared of trash and supplies upon my departure.

I understand that myself or my representatives must not injure or deface the grounds of the park or the provided equipment. If such damage occurs, I will be liable to the owner of the property damaged.

Unsupervised Children
I understand that I will be required to supervise my children if they are in attendance. I understand that I will be responsible for any damages caused by my children while in attendance at the event. If my children are deemed to be disruptive to the market, I understand that I my children will be escorted back to my booth and I may not be invited back to vend at the market.

Event Cancellation or Change of Venue or Date(s)
I, the vendor, understand that this event is taking place outside and will be taking place RAIN OR SHINE. I understand and acknowledge that the 'Market' shall not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions arising out of causes not reasonably within the control of the Market including without limitation, fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, government restraints, act of public enemy or civil disturbance, impairment, or lack of adequate transportation, inability to secure sufficient labor, technical or other personnel, municipal, state, or federal laws, or acts of God. Should the Market cancel, relocate, and/or delay the Market pursuant to any of the foregoing, I hereby waive any and all claims for injury, loss or damage arising there from.

Vendor Space Sharing or Transfers
Vendors must submit a request in writing at least 14 days before the scheduled event to if they wish to share or transfer their booth to another business that is not listed on their vendor application. Approval must be obtained before transferring or sharing a booth.

Vendor Credits
Vendor Credits can be obtained by volunteering at our events. Vendor Credits cannot be used toward vendor spaces at any Holiday Events (ie: Halloween, Christmas, etc) and only one credit may be applied per event.

Tents Must Have Weights
I understand that my tent must be tied down by weights of a minimum of 40lbs and that no staking of tents is allowed within the park.

Use of Photo/Video
I authorize Triangle Game Night and Events, LLC dba Geek and Grub Entertainment, LLC to use my profile, pictures, website content or any publicly available information about my business on Triangle Game Night and Events, LLC dba Geek and Grub Entertainment, LLC affiliates website or advertisements.

COVID-19 Policy
I understand that Triangle Game Night and Events, LLC dba Geek and Grub Entertainment, LLC will adhere to all COVID-19 related state and/or city regulations and may impose other rules for the safety of their vendors and guests. I understand that I am expected to follow all rules set forth; Triangle Game Night and Events, LLC dba Geek and Grub Entertainment, LLC will keep me updated as to the status of these events Customer Assumes Covid-19 Risk I am aware of the highly contagious nature of COVID-19 and the risk that I may be exposed to or contract COVID-19 by being at the Geek and Grub Market. I acknowledge that I am voluntarily vending at the Geek and Grub Market with knowledge of the danger involved. I hereby agree to accept and assume all risks of personal injury, illness, disability, or death related to COVID-19, arising from my attendance at the Geek and Grub Market.


Application fees $5 Non-refundable There is a $5 non-refundable application fee which is charged upon approval of your application.
Basic Vendor Space $125 Non-refundable Single booth space is 10 feet wide and 10 feet deep. Vendor must provide own tent, table and chairs. No power available. Wifi Provided.
VIP Booth $200 Non-refundable A tiny house/gazebo structure which includes power.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please Provide Links to Your Social Media Accounts:
  • Tell us about your organization and why you would like to participate.
  • Please Provide Sales Tax ID #
  • Please review the following Terms and Conditions and sign below if you agree to them:
  • Would You Like to Participate in our Digital Scavenger Hunt?

Picture requirements

  • Minimum pictures required: 3
  • Please note that any photos you upload will be used for social media promotion for this event. Please only upload images you have the rights to.
Charlotte Geek and Grub Market  (Holiday Edition) Application
Charlotte Geek and Grub Market (Holiday Edition) Application
Charlotte Geek and Grub Market (Holiday Edition)