Application deadline has passed
Application

2024 DCFR Food Vendor Application

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Deadline: Mar 01, 2024 5:00 pm (GMT-07:00) Pacific Time (US & Canada)
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Deschutes County Fair & Rodeo - 2024
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Date: Jul 31, 2024 11:00 am - Aug 04, 2024 8:00 pm (PDT)
place
Redmond, Oregon
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$575+

About the event

The Deschutes County Fair & Rodeo is entering our 104th year and is the largest County Fair in Oregon and the largest annual event east of the Cascades. The Fair dates are July 31-August 4, 2024.
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Deschutes County Fair & Expo Center
Deschutes County Fair & Expo Center
Contact Organizer
Deschutes County Fair & Expo Center
Deschutes County Fair & Expo Center
Contact Organizer

About the application

The initial deadline for Food Vendors is March 1, 2024.   
 
Please fill out this application completely, missing sections will require us to decline the application.  If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.
 
We jury food vendor applications carefully with our vendor team.  Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers.  In 2022 and 2023, the DCFR had nearly 170,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area. 
 
This application is neither an offer, nor guarantee of space.  If you are applying for more than one stand/location, you must submit a separate application for each.  All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process.  Concession trailers are preferred and will receive preference.  All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation.  
 
Fair Management will determine the location of your booth. Locations are subjected to change from year to year.  FEE:  The fee is not due at this time.  If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27% of gross sales that you will owe prior to leaving the fair.  The remaining $125 is a fee for electrical hookup.
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Terms & Conditions

Refunds can be requested prior to July 1, 2024 (no refunds are permitted after this date).  Refunds will be issued by check for the booths fees minus processing fee.  
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Prices

Food Booth fee $575 We will retain $125 of this as an electrical fee. The remaining $450 will be applied to the 27% of gross sales fee that you will owe Sunday night of the fair.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Name, email, and phone number of person checking in at fair (if different than above contact)
  • Describe your food products and indicate your 3 top selling products:
  • Menu - upload a picture of your menu WITH prices that will be the set prices for the DCFR.
  • My stand is a:
  • Do you have a removable hitch? (if not, inlcude this in the size question below)
  • What are dimensions of your trailer/stand (please indicate width x depth x height) and what are the overall dimentions (width and depth) that you will need?
  • Booth diagram - this is a sketch of your booth layout (DO NOT give us photo of the outside of your booth)
  • Will you need electricity?
  • How many 120 volt single phase 20 amp plugs will you need?
  • How many 120 volt single phase 30 amp plugs will you need?
  • How many 240 volt single phase 50 amp plugs will you need?
  • How many 240 volt single phase 100 amp plugs will you need?
  • Does your stand produce grease? If so, approx. how many gallons per day?
  • How many gallons of gray water does your stand produce per day on average?
  • What do you accept for customer payment:
  • How long have you been in business with this specific food stand?
  • Who is your General Liability & Worker's Compensation carier?
  • I understand that my booth must be fully open at all hours of the fair and that closing early on any day (especially Sunday) will result in not being allowed to return to the DCFR:
  • Do you need full hook-up RV camping?

Picture requirements

  • Minimum pictures required: 1
  • Please include multiple photos of your booth from various angles.
2024 DCFR Food Vendor Application
2024 DCFR Food Vendor Application
Deschutes County Fair & Rodeo - 2024
Application deadline has passed