EVENT DATES & TIMES:
Sat., Feb. 17, 2024 (11am – 9pm)
**CASHLESS TRANSACTION EVENT for attendees. Credit cards, Apple Pay & Google Pay accepted**
Mardi Gras features live music all day long with main stage headliners. Music may be loud at throughout the day. We encourage all participants to decorate your booth and dress to theme!
Meyer Amphitheater
104 Datura Street
West Palm Beach, FL 33401
BOOTH FEES
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance and also the date the booth payment will be processed.
We are asking you to commit to participating as soon as possible. Booth placement is first come basis. You must first complete your online application. You will be required to pay the non-refundable application fee upfront. If you are accepted, you will receive an email notification and reminder of payment date processing.
We ask for a payment plan as follows:
- Non-refundable application fee upon completion of online application.
- Once accepted you will receive an email with a date booth payment will be processed.
EXHIBITOR BOOTH
** 7% Florida Sales Tax will be added to booth fees at check-out**
Application Fee $35 (non-refundable)
Food Carts $250 + $17.50 Sales Tax: $267.50
Single booth space is 6 feet wide and 6 feet deep. (Florida Sales Tax included in price charged.)
Double booth space is 12 feet wide and 6 feet deep. (Florida Sales Tax included in price charged.)
Booth Spaces are 6’ X 6’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (6x12), you must select two booths.
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
Wristbands:
Upon check-in, you will receive 2 wristbands that provide you and your staff entry into the event. If you need additional wristbands, please see Vendor Coordinator at the Vendor Check-In booth. (MUST wear wristbands on your wrists at all times in order to enter event - strictly enforced).
PARKING
We have designated parking for exhibitors or sponsors. Parking is available in an adjacent parking lot. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.)
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
Booth Tear Down:
Packing up of booth supplies may begin at 9:00 pm on Sunday. Please break down your tent and display. No Vehicles on site. You must dolly / cart everything. We suggest that you bring dollies and hand trucks to remove your booth. Please pick up all zip ties & trash at your area.
Items to Bring:
Handy items you may want to bring to setup your booth include – Carts / Dolly’s as no vehicles permitted on grounds. Staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.
Electricity:
Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.
Security:
You are responsible for all valuables, items and prizes at your booth. Event employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.
Equipment:
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, 40lb weights per leg, table and chairs. Anyone with a tent that Is not secured with weights will have to take down the tent until you can properly weigh it down. No refunds if you cannot set up because you do not have or cannot get weights. You are not allowed to tie your tent to your neighbor’s tent in place of individual tent leg weights.
Staffing:
Please make sure the people staffing your booth are familiar with Event Booth Policies & Guidelines.
Coordinate staff access to the site in advance to avoid confusion at the ticket gates. Every person staffing your booth, whether employees or subcontractors, will need an admission ticket. You can also provide staff names to event staff person at the Vendor Check-In booth.
Cancellation Policy:
No refunds for any fees paid. Application fee taken immediately upon application received.
Once the Committee approves you for the show, you will receive an acceptance email. When that occurs payment for booth fee will begin upon acceptance. No Refunds.
Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.
The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.
The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.
This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.
No Show Policy
Artists who have not checked in and/or notified the event with a message via festival office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday, Feb 16, 2024 from Noon – 7:00 pm
(Booth # and location provided upon check-in.)
*No vehicles permitted to drive on site. You Must Dolly In*
You must check-in with staff at Vendor Check-In to be directed to your booth location. *No vehicles permitted to drive on site. No exceptions.* You can take your time setting up your booth after you park, as long as you are off site by 7:30pm. Please bring any extension cords, lights, décor, table cloths or other items you might need.
You can access event grounds by 7:00 am on Sat., February 17th. If you are arriving Saturday morning to setup, be prepared to use a dolly/hand truck. NO vehicles permitted onsite. Set up must be completed by 10:00 am on Sat., February 17th and ready to open at 11 am.
BOOTH HOURS:
Saturday, Feb. 17th, 2024 (11:00 am – 9:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please text our Vendor Manager Cheryl Smith at 561-445-1624.
If you have any questions leading up to the event, please feel free to contact us at
561-409-5966 and ask for Cheryl.
We look forward to another great show with you!
