Festival Rules and Regulations *Please read carefully*
CHECK IN: When you arrive, check in FIRST at the Administrative Office trailer near the front gate. You will be asked to sign in and wait patiently until you are called to check-in.
First queue are Fast Pass Vendors because they have submitted all requirements and paid in full.
Second queue are Others. This list will include vendors with missing information, missing or incorrect COI, booth fees payment pending, and or camping registration/payment pending. Once all of your booth fees are paid in full, your status has been processed and cleared, then you can be checked-in for booth placement, camping, photo I.D. and Parking Passes.
NOTE: The booth must be checked-in and cleared before any employees will be issued ID-badges. Please plan ahead. Registration takes a long time, as there are many people to be registered. Every year approximately 1,000 people walk in and out of the Administrative Office.
NOTE: To be issued an I.D. Pass, the Booth must have completed the steps above, Vendor must have paid all fees due, and submitted the necessary information on their employee’s. Anyone seeking to obtain an ID-Badge must bring their State-Issued Driver’s License or a State-Issued ID to Admin Office. No State ID.......No Festival ID-Badge!
BOOTH PLACEMENT: Once your booth has been cleared for placement, you will be added to the “Placement” list where a designated person will take you (Fast Pass has priority) to your booth space. We will ask you for your telephone number to contact you in case of placement delays or in case you have wandered away and your turn has come up. *SEE FAST PASS DETAILS TO EXPEDITE*
PHOTO ID’s: Your Festival ID-Badge is required for admittance to the site. DO NOT LOSE YOUR PASS. A replacement will cost you $50.00, no exceptions. ID-Badges must be carried at all times. IMPORTANT: Should we find that a Festival I.D. has been issued to a vendor's “employee” that is not actually working, a fine of $100.00 will be charged to the booth owner; no exceptions! Employees that quit or are fired are required to return their I.D. pass to the booth owner – It is the Booth’s responsibility to return the I.D. to Admin or report them.
IDENTIFYING SECURITY: ALL OF OUR SECURITY STAFF MEMBERS CARRY SECURITY TEAM ID’S. Please cooperate with these staff members! Persons carrying Security passes and Staff passes (Executive Staff members) are allowed all access when it involves Festival business.
VEHICLE PARKING PASSES: Only one vehicle pass per registered participant will be issued. You must show your photo ID to receive your pass. Please make sure that your Vehicle Pass is always visible on your dashboard or from your rear-view mirror, with your Name, Booth Name and Cell/Contact Phone Number visible. If you are parked where you do not belong we will attempt to find you. If there is no pass displayed or readable, or we cannot find you, you will be towed at your expense! DO NOT LOSE YOUR PARKING PASS, as replacements are not available.
PARKING ON FESTIVAL DAYS: If you are not staying in our campground please try to car pool or get a ride. Participant parking will be easily accessible through the back gate, west of Powerline Road on the south side of Hillsboro Blvd. All vehicles must have a Parking Pass to get in the back gate and EVERYONE in the car must have an ID, no exceptions. There is ABSOLUTELY no parking in the campground unless you are a registered camper.
VEHICLE SITE ACCESS: NO SPEEDING! Speed limit of 5 MPH is enforced at all times. If you have on- site vehicle approval, please unload quickly and remove your vehicle promptly. Do not leave your vehicle on site any longer than is ABSOLUTELY necessary. On Festival days all vehicles must be off-site by 9:00 p.m. and cannot re-enter until the Festival is clear of patrons (management’s discretion). During and after rain, vehicles will not be allowed on site.
AFTER HOURS SITE ACCESS: No one is allowed on the Festival site after closing without a valid Festival ID. All after hour gatherings must have prior approval from Festival Administration and Security.
CAMPING: You MUST be registered to camp. Please send your Camping Registration information and pay before the deadline to ensure a spot – do not wait until checking-in at the festival! If you set up your campsite BEFORE registration and check-in you will be asked to tear down and move! - All fees are due prior to camping upon check-in with the administrative office. - Electricity is limited to one connection of 110 volts, 20 amps- All extension cords must have a ground pin and must be at least 12 gauge. No air conditioners! ONE HOOK UP PER CAMP - Note: If you need more, you will need to request and pay for additional electric if available, in advance. - Noise Policy - no noise after 10:00 PM! Please be courteous to your neighbors. - Place your trash in a dumpster. - Propane fills and trailer pumping are available; see your campground manager. - Showers are accessible to registered campers only.
INDIVIDUAL RIGHTS: You have the right to ask anyone walking through your camp for their pass. If they refuse or cannot provide them, call security immediately. The Festival has a “See Something, Say Something” Policy!
PETS: We have a NO PET on site policy. Pets are welcome in the campground area. They must be registered with the campground manager and have proof of vaccinations BEFORE you arrive. Pets must be on a leash at all times and must be cleaned up after. You must have adequate shelter, food and water at all times for your animals! There is a $10 fee per pet per site.
GENERAL FESTIVAL GUIDELINES: Everyone is expected to work to support the Festival’s Renaissance theme by maintaining period dialect, dress and decorum. When you are on site, you are on stage. Never break the illusion of the Renaissance in front of the patrons. All booth personnel including spouses, children and employees MUST follow the costuming guidelines. Fines will be assessed for violations. Nothing Modern will be allowed to be visible to patrons. Booths in the Festival must reflect the Renaissance Theme.
COSTUMING: All participants must work with the Festival to promote the illusion of traveling back in time to the Renaissance era by wearing period costumes, and using period tents or decor. All participants, including spouses, children and helpers must be dressed in an approved costume. The following restrictions apply but are not limited to: No watches, sunglasses, No facial piercings (except ears), No striped, neon or print fabrics, Men must wear a shirt, Hair must be of a natural color or covered (no purple, green, blue etc), No jeans, No T-shirts, halter tops, tennis shoes or combat boots, No bare feet, absolutely no smoking or cell phone use in view of the patrons. Failure to follow dress code will result in fines or removal from the festival!
SMOKING: Smoking on site during festival days must NEVER be done in the view of patrons. Keep it out of sight and do not leave your butts behind. No exceptions! You will be fined $50 for non-compliance.
ALCOHOL/ILLEGAL SUBSTANCES: We have a NO TOLERANCE POLICY for consumption of alcohol by participants during festival hours and use of non-prescribed drugs of any kind at any time. Disturbances resulting from “being under the influence” will not be tolerated. Anyone creating such a disturbance will become a guest of the Broward County Sheriffs’ Department.
ANY PHYSICAL ALTERCATION WILL RESULT IN ONE, BOTH, OR ALL PARTIES INVOLVED BEING REMOVED FROM THE FESTIVAL PERMANENTLY!
PROFANITY: This is a family-oriented show. The use of profanity is strictly prohibited.
HOURS OF OPERATION: All booths must be open continuously from 10:00 AM until the site has been cleared of patrons on weekends and on School Day from 9:30 AM to 3:00 PM. The Festival is open for business rain or shine. Please be prepared to protect your product in case of inclement weather. You may NOT close your booth without consent of the producer!
WEATHER: We are a RAIN or SHINE Festival. If the weather is severe enough that the Festival needs to close, the OFFICIAL WORD will come ONLY from Festival management. DO NOT CLOSE YOUR BOOTH WITHOUT PRIOR NOTICE FROM THE PRODUCER! Due to seasonal weather, all tents must be staked down. Please take all necessary and appropriate steps to ensure the public is safe in your booth at all times!!
PARADE: A representative from each craft booth is required to participate. The location and lineup time will be announced.
SIGNAGE: All booths are required to have visible period style signage. A painted or carved wood sign or a prominently displayed fabric banner (which could also be used for the parade), are recommended.
LOST AND FOUND: Found items should be taken directly to the Souvenir Booth inside of the Festival or given to Security personnel. Lost items will be stored in the Admin office trailer during week days.
LOST CHILDREN: Should be taken directly to the nearest security staff member, or the closest info page stand with a radio. Radios are also located at pubs, soda booths, page stands and the information/souvenir booths.
PATRONS: This is a family show. PLEASE do not insult our patrons. If there is a problem with a patron, quietly report it to a security staff member or the closest staff member with a radio.
COURTESY: Please be considerate of other participants. Do not interrupt stage shows, musical presentations/bits or demonstrations by Artisans or Encampments .
OBSERVANCE OF LAWS: Everyone is expected to abide by all applicable laws, regulations, ordinances, Park rules (including, but not limited to, those relating to health, safety and fire prevention) and all instructions, rules and regulations provided by the Festival.
MAIL: There is no mail delivery at the Festival site. A Festival participant volunteers for mail pick-up only as a courtesy. Pick up your deliveries promptly at the Package tent for UPS, Fed-Ex or US mail packages. The Festival is not responsible for any packages left unattended. The Festival is not responsible for lost or stolen mail or mail delayed in transit. Due to ongoing problems with the local Post Office, we do suggest you consider a PO Box. Any mail received after the festival closes will be returned to sender.
SPACE ASSIGNMENTS: Space assignments are at the sole discretion of the Producer.
